Council jobs
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JOB PURPOSE: The focus of the Building Surveyor (Maintenance) is to manage, improve and support procurement, supervision and completion of corporate maintenance, capital projects, contracts and scheduled planned preventative maintenance programme for all facilities within the Council’s estate. All correspondence in relation to your application will be sent via email. Please ensure a valid e-mail address and mobile number is provided when filling out the application form. Applicants must advise of any changes to contact details during the process. Applicants should ensure they check their emails including junk folders regularly. Human Resources Dept (Banbridge) The Old Techincal Building Downshire Road Banbridge BT32 3JY Telephone: 0300 0300 900
Housekeeper
Location: South Lakes Leisure Centre, Craigavon, however, the post holder may be required to work at other locations throughout the Borough. (Reserve lists may be kept for same or similar posts throughout the Borough) Salary: Scale 1, SCP 4-5 £24,404- £24,790 per annum, pro rata, plus shift allowance and weekend enhancement may be earned. JOB PURPOSE: Committing to the one-team ethos, you will be flexible and collaborative, and you will actively support all colleagues and other activities necessary to deliver the service objectives. As a Housekeeper, you will keep the centre clean, tidy and hygienic to ensure an excellent standard of facility for all customers. MAIN DUTIES AND RESPONSIBILITIES: 1. Clean and tidy all areas, as defined within the specification and operating manuals for the Centre to a high standard, ensuring compliance with health & safety procedures. 2. Remain fully conversant with all emergency procedures and take part, as trained and directed, in emergency situations. 3. Organise and maintain chemical and equipment stores and usage in compliance with safety standards (COSHH). 4. Report all/any areas of concern e.g. safety, maintenance or hygiene. 5. Keep records as required. 6. Provide customers with information and assistance, as appropriate. 7. Be flexible and collaborative and actively support all colleagues and other activities or processes which impact on the performance of the Centre. 8. Undertake any other relevant duties that may be required and are commensurate with the nature and the grade of the post. Experience • Six month’s cleaning experience in a work environment. Key skills, knowledge and attributes • Attention to detail and ability to clean to a high standard; • Understanding of health and safety requirements; • Good organisational skills; • Ability to interpret written instructions; • Basic record-keeping skills; • Effective verbal communication skills; • Flexible approach to work demands. Working Arrangements/Flexibility 24 hours per week The post holder will be required to work outside normal hours including Bank Holidays, evenings and weekends
Administrative Officer
SECTION 1: THE ROLE The Administrative Officer is the most senior grade within a five-tier administrative structure. The administrative structure ranges from the entry grade of Clerical Officer (grade 3) through to Assistant Staff Officer (grade 4), Staff Officer (grade 5), Senior Staff Officer (grade 6) and Administrative Officer (grade 7). See Section 10 below. The Administrative Officer is a management position within the local authority and is assigned responsibility for the day-to-day administration and management of one or more sections or departments handling specific areas of the Councils activities, including the management of employees. The Administrative Officer is an operational team lead and a crucial level between frontline staff and senior management with responsibility for resource management and service delivery. The successful candidate will be expected to work closely with senior managers and elected representatives in delivering services to the highest standard and to contribute to the development and implementation of strategies and policies. The Administrative Officer is the primary point of contact and liaison with other departments or directorates in relation to all operational matters for the service delivery section or sections for which they are responsible. The Administrative Officer may represent the Council on committees and at meetings and may be asked to report on progress in their respective section(s) at Council meetings, Municipal District meetings, Strategic Policy Committee meetings etc. An Administrative Officer is responsible for the efficient management, direction, and deployment of resources for the department or service to which they are assigned and will generally work as part of a multi-disciplinary team within one of the Council’s Directorates to deliver a broad and diverse range of services. These may include human resources, housing, transportation, planning, infrastructure, environmental protection, recreation, amenity and cultural provision, community development and emergency services. The Administrative Officer is expected to carry out their duties with an understanding of the political context of local government and in such a manner that enhances public trust and confidence and ensures impartial decision making. SECTION 2: DUTIES: The post holder will work under the direction and control of the Senior Executive Officer or analogous grade or other officer designated by the Chief Executive or Director of Services as appropriate. The duties may include but are not limited to the following and the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. 1. To be responsible for the management and administration of one or more sections or departments within the Council, including the management of staff and the planning and prioritising of work programmes. 2. To contribute to and implement the strategic and policy decisions of the Council by ensuring that work programmes within their area of responsibility are implemented to deliver on the Council’s corporate and operational plans. 3. To develop and maintain productive working relationships with all external agencies, bodies, elected representatives, committee members and other stakeholders, including providing information and assistance when required. 4. To communicate and liaise effectively with employees, managers in other sections, senior managers, customers and elected representatives and other stakeholders in relation to operational matters for their section. 5. To research, analyse and communicate information on specific issues and policies as appropriate, including compiling, preparing and presenting reports, presentations, correspondence etc. 6. To represent the local authority on committees and at meetings and to report on progress in his or her respective section or department as required. 7. To provide support and administrative assistance in the delivery of projects as required. 8. To be responsible for the day to day financial management of capital and operational expenditure in the department or section, including preparation of budgets and maximising funding opportunities where appropriate. 9. To identify opportunities for improvements in the service delivery, value for money and other efficiencies within the relevant area of responsibility and to use performance indicators effectively as appropriate. 10. To communicate, implement and manage change management initiatives within the relevant area of responsibility. 11. To manage and supervise employees in supporting roles, including assigning duties and workload, providing on-going support, handling day to day issues and identifying training and development requirements as appropriate. 12. To ensure that department or section operations are in compliance with all Council policies, procedures, practices and standards and in compliance with the principles of good governance, legislative requirements and Department of Housing, Planning and Local Government circulars and guidance. 13. Ensure compliance with relevant policies, procedures, legislation, standards, codes of conduct and general principles of good governance, including grievance and disciplinary, performance management and attendance management, at all times. 14. To provide assistance in the understanding and interpretation of the Council’s policies and procedures to employees in their area of responsibility and to customers and other stakeholders as appropriate. 15. To participate in corporate management activities and responsibilities appropriate to the grade. 16. To be in compliance with Health and Safety legislative requirements, policies and procedures and safe systems of work. 17. To deputise for the line manager or equivalent as required. 18. To undertake any other duties of a similar level and responsibility, as may be required, or assigned, from time to time. SECTION 3: ELIGIBILITY CRITERIA / QUALIFICATIONS Cork County Council may, following the interview process, form three panels for the post of Staff Officer from which future vacancies may be filled. 20% will be confined to the recruiting Local Authority, 50% will be confined to the Local Authority Sector, 30% will be filled by Open Competition. Suitably qualified persons are invited to apply for the following panel(s): • Panel A Confined to Local Authority Sector/Regional Assemblies (Be a serving member of the Local Authority Sector/Regional Assemblies) • Panel B Open Competition (Open to internal and external applicants) • Panel C Confined to the recruiting Local Authority or Applicable Regional Assembly (Be a serving member of the recruiting Local Authority/Regional Assembly) 1. Character Each candidate must be of good character. 2. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Education, Training, Experience etc. Each candidate must, on the latest date for receipt of completed application forms: (1) (a) Have at least obtained Grade D (or a Pass), in Higher or Ordinary Level in 5 subjects (or 4 subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics, AND (b) Have obtained at least Grade C (or Honours) in higher level (or Honours) papers in 3 subjects in that examination (2 subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics) OR (2) Have obtained a comparable standard in an equivalent examination, OR (3) Hold a third level qualification of at least degree standard, and (4) Have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff. Confined competition (5) (a) Be a serving employee of a Local Authority/Regional Assembly and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post, and (b) have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff. 4. Age Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant within the meaning of the Public Services Superannuation Act, 2004. A candidate who is not classified as a new entrant must be under 70 years of age. 5. Transport Holders of the post should hold a full driving licence for class B vehicles and shall be required drive a motor car in the course of their duties and for this purpose, provide and maintain a car to the satisfaction of the local authority. 6. Required Skillset In the context of the key duties and responsibilities for the post of Administrative Officer listed above, the ideal candidate should demonstrate through their application form and at the interview that they have knowledge/experience of: • The structure and functions of local government, of current local government issues, future trends and strategic direction of local government and an understanding of the role of the Administrative Officer in this context. • Relevant administrative experience at a sufficiently high level. • Experience of managing and supervising staff, including managing performance. • Experience of compiling, preparing and presenting reports, presentations, correspondence etc. • Effective budget and financial and resource management skills. • Knowledge and experience of operating ICT systems. • Excellent strategic ability, capacity to bring about change, and performance management skills. • Have the ability to communicate effectively with senior management. • Have the ability to plan and prioritise work effectively and be proactive and self-directed. • Work under pressure to tight deadlines and to take a strategic approach in the delivery of key policy objectives. • Manage and deal with conflicting demands within prescribed timeframes and deadlines. SECTION 4: COMPETENCIES A Competency Based Application form requires you to describe some of your personal achievements to date that demonstrate certain competencies (necessary skills and qualities) required for the position for which you are applying. For each competency, you are given a description of a skill or quality. You are then asked to describe a situation, from your own experience, which you think is the best example of what YOU have done which demonstrates this skill or quality. It is essential that you describe how you demonstrated the skill or quality in question. Therefore, compose your replies carefully in this section and try to structure what you write so that you give specific information about what you have done - for example, do not simply say that “X was successful”, describe exactly what you did and how you demonstrated the skill or quality in question. For each example please include the following: a) the nature of the task, problem or objective; b) what you actually did and how you demonstrated the skill or quality (and, where appropriate, the date you demonstrated it) c) the outcome or result of the situation and your estimate of the proportion of credit you can claim for the outcome. The information you present in your application may form part of a shortlisting process and may also be used to help structure your interview, should you be invited to one. A shortlisting process may be applied based on TWO or more of the competencies and on other information you provide in your application form. Please note that, should you be called to interview, the board may look for additional examples of where you demonstrated the Knowledge, Experience, Skills and Competencies required for this post, so you should think of a number of examples of where you demonstrated each of the skills. Management and Change • Think and act strategically; • Develop and maintain positive, productive and beneficial working relationships; • Effectively manage the introduction of change and demonstrate flexibility and openness to change; • Looks critically at issues to see how things can be done better. Delivering Results • Contribute to the development of operational plans and lead the development of team plans; • Plan and prioritise work and resources effectively; • Establish high quality service and customer care standards; • Make timely, informed and effective decisions and show good judgement and balance in making decisions or recommendations. Leading, Motivating, Managing Performance and Communicating Effectively • Lead, motivate and engage employees to achieve quality results and to deliver on operational plans; • Effectively manage performance; • Have effective verbal and written communication skills. Judgement, Analysis & Decision Making • Research issues thoroughly, consulting appropriately to gather all information needed on an issue; • Understand complex issues quickly, accurately absorbing and evaluating data (including numerical data); • Integrate diverse strands of information, identifying inter-relationships and linkages; • Use judgement to make clear, timely and well grounded decisions on important issues; • Consider the wider implications, agendas and sensitivities within decisions and the impact on a range of stakeholders; • Take a firm position on issues s/he considers important. SECTION 5: TENURE The position is permanent and fulltime. The post is pensionable. Panels may be formed to fill this position and vacancies for Administrative Officer that may arise during the lifetime of the panels. SECTION 6: SALARY The Salary scale for the post is: €59,417 - €77,243 per annum €59,417, - €60,871, - €62,568, - €64,271, - €65,974, - €67,495, - €69,054, - €70,563 - (Maximum) €72,069, €74,649(1st LSI) (after 3 years satisfactory service on the Maximum, €77,243 (2 nd LSI) (after 3 years satisfactory service on the 1st LSI). Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Planning and Local Government. In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving local authority employee on or after 1st January 2011, will enter the scale for the position at a minimum point. Rate of remuneration may be adjusted from time to time in line with Government Policy. SECTION 7: ASSIGNMENT / LOCATION OF POST Cork County Council reserves the right to assign you to any department, premises or district in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or compensation. SECTION 8: WORKING HOURS The working hours at present provide for a five day, thirty-five hour working week. A flexible working hours’ system is in operation and may be availed of subject to the terms and conditions of the Flexitime Policy. SECTION 9: ANNUAL LEAVE The current annual leave entitlement is 30 days per annum. Cork County Council’s leave year runs from 1st January to 31st December. Granting of annual leave, payment for annual leave and arrangements for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1997(as amended).
Casual Centre Attendant
Location: Various Council Facilities Armagh: Tommy Makem Arts & Community Centre Dobbin Street Craigavon: Brownlow Community Hub Lurgan: Avenue Road Community Centre Lurgan Town Hall Mourneview Community Centre North Lurgan Community Centre Portadown: Ashgrove Community Centre Brownstown Park Community Centre Killicomaine Jubilee Community Centre Portadown Town Hall Dromore: Dromore Town Hall Salary: Scale 1 SCP 4 £12.64 per hour for all hours worked Hours: Hours will be offered on an ‘as and when required’ basis only and will vary according to requirements. Continuing offers of work whilst on this register will be conditional on satisfactory performance and availability. Preference will be given to candidates who can provide the highest degree of availability. Regular hours cannot be guaranteed and payment will be made for hours worked only MAIN DUTIES AND RESPONSIBILITIES 1. Provide a high-quality service to customers 2. Undertake a range of administrative duties including facility bookings, hire of equipment/ resources, issuing of receipts, providing advice to user groups, answering telephone calls, completing centre usage forms. 3. Responsible for cash handling and transportation of monies 4. Regularly review the booking system/ diary and prepare/ set up resources and equipment for facility events/ bookings, including conferences, seminars, exhibitions, concerts, weddings, dances, banquets etc. including the provision of audio/visual equipment. Supervise specialist equipment as and when required e.g. bouncy castle, sound and lighting equipment etc. 5. Carry out a range of caretaking, cleaning and maintenance duties for the safe operation of the facility. Ensure facilities are in a clean and tidy state for use by the public.. Report any necessary maintenance to be carried out. 6. Maintain all buildings and areas within the perimeter, including play park areas. Conduct a daily inspection of the facilities, grounds and equipment and report all defects, breakages, damages and losses through the existing system of maintenance. Work at heights as and when required in accordance with health & safety regulations. 7. Responsible for recording all contractor visits. 8. Act as key holder and take responsibility for the security of the facility including the setting of alarm systems. 9. Act as fire warden and keep facility fire log records up to date. 10. Ensure all hazardous chemicals kept at the facility are stored in a safe place and that stock records are kept in accordance with COSHH Regulations, including stock replenishment. 11. Replenish as necessary first aid kits and ensure they are available at all times together with an accident/incident book in which details of accidents/incidents are to be recorded. 12. Patrol and monitor areas within the building ensuring that all users comply with the current rules and regulations 13. Enforce details of the Council Health & Safety Policy, departmental health and safety documents and the safe systems of work document. 14. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Experience • Six months’ experience of working in a public use building eg school, hospital, community/leisure/youth centre, church to include:- ▪ cleaning duties ▪ caretaking duties ▪ dealing with the public in a customer facing environment Key skills, knowledge and attributes • Good communication skills • Ability to work as part of a team • Good administration skills • Competent in use of Microsoft Office packages • Ability to deal with public in friendly and courteous manner • Ability to use own initiative • Knowledge of COSHH regulations • Knowledge of Health and Safety associated with a public building • Knowledge of manual handling
District Environmental Health Officer
Purpose and Function of Post Duration: Temporary to 31st March 2027 (maybe extended or established) The Council may retain a list of reserve candidates arising from this recruitment campaign, for any vacancies which may arise which are the same or similar and are of an equal grade of pay. This list will be valid for 12months. “Another similar vacancy” is defined as a post with a similar job description and person specification and on the same salary scale, which may be in a different department or duration to the vacancy initially advertised. Another similar vacancy does not include posts where the similarity relates solely to the salary scale. Applicants must possess a full, current driving licence which enables them to drive in Northern Ireland and a vehicle available for official business, or have access to a form of transport which enables them to meet the requirements of the post in full1. 1Please be advised that this alternative is a “reasonable adjustment” specifically for applicants with disabilities who, as a result of their disability, are unable to hold a full, current driving licence
Visitor Experience Guide
Purpose and Function of Post Duration: Temporary to 31st March 2026 (may be extended) Hours: 20 hours per week: On a rota basis, expected to include one weekend in every two, with occasional evening work (Rota to be confirmed)
Financial Assistance Programme Grants Officer
Salary: SO1 SCP 25 - 27 £35,235 - £37,035 per annum The postholder will monitor and evaluate all aspects of work, whilst maintaining effective administration systems and will provide support and guidance to groups seeking to apply for Financial Assistance. MAIN DUTIES AND RESPONSIBILITIES 1. Assist the Programme Manager in all aspects of the planning, implementation, delivery, monitoring and evaluation of the Financial Assistance Programme. 2. Prepare for and promote Financial Assistance Programme calls for applications to include ensuring the online application portal is ready to receive applications, ensuring guidance manuals are updated as appropriate and coordinate the assessment of applications. 3. Organise, manage and deliver information sessions and training workshops to prospective applicants and/or Council officers to facilitate the submission of high quality applications. 4. Assist with the preparation of management and financial information including budgets and statistical reports for Council and other relevant Government Departments e.g. DfC. 5. Maintain relevant programme databases and keep accurate records for the purposes of audit, monitoring and evaluation of projects and provide reports as necessary; financial or otherwise. 6. Respond to queries from applicants, Council officers, Elected Members and provide support to groups to develop ideas, where appropriate. 7. Communicate application outcomes to applicants. 8. Respond to requests for feedback and reviews of decisions, including coordinating meetings of the Review Panel. 9. Meet with unsuccessful applicants individually, where requested, and offer encouragement/support to re-apply in future calls. 10. Meet with specific successful applicants individually to ensure compliance with terms and conditions of grant. 11. Liaise closely with colleagues in the Financial Assistance Programme team, Community Development Department and in other Council departments to ensure the effective delivery of the Programme. 12. Assist in the delivery of PR/communications for the Programme which may include contributions for Council publications, updating website/online information, preparing press releases and overseeing the design, procurement and production of publicity materials. 13. Prepare reports for the Programme Manager, FAP Working Group and Council as required. 14. Assist the Programme Manager in the coordination of activities to promote the full participation of all communities. 15. Undertake any other relevant duties that may be required and are commensuratewith the nature and grade of the post. Qualifications and Training • 3rd level qualification (i.e. HNC/HND, Level 4, Degree ) in line with the Qualifications and Credit Framework (QCF) in a relevant discipline/subject such as Community, Business, etc. (Please note relevancy should be clearly demonstrated). *Applicants who do not possess a relevant third level qualification must demonstrate five years’ relevant experience as below Experience • Two years’* experience to include all the following: ▪ Working in a grants-awarding environment; ▪ Working with groups/individuals in a Community Development or similar role; ▪ Budget management. *Applicants who do not possess a relevant third level qualification must demonstrate five years’ relevant experience as above. • Experience of designing and delivering training; • Experience of project management; • Experience of partnership working. Key Skills, Knowledge and attributes • Effective oral and written communication skills; • IT skills to include Microsoft Office; • Ability to work as part of a team; • Ability to organise workload and work under pressure; • High degree of self -motivation and initiative; • Innovative approach to programmes of work Driving • Hold a full current driving license (valid in the UK) and have access to a form of transport or *have access to a form of transport which will permit the applicant to carry out the duties of the post in full. *This relates only to any person who has a disability, which debars them from driving. Working Arrangements/Flexibility 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post
Staff Officer
Applications are invited from suitably qualified persons who wish to be considered for inclusion on a panel from which permanent or temporary vacancies for the position of Staff Officer (Grade V) in Monaghan County Council shall be filled. The Staff Officer is a supervisory/management position within the Council and is assigned responsibility for administration and managing the performance of a section/department/team. The administrative structure ranges from the entry grade of Clerical Officer, through to Assistant Staff Officer, Staff Officer, Senior Staff Officer and Administrative Officer. A Staff Officer will generally work under the direction and management of a Senior Staff Officer/Administrative Officer or analogous grade. The role The Staff Officer has a supervisory role in the day-to-day operations of a work area or as a team leader. The Staff Officer works as part of a team and operational duties may include the day to day running of a section and the supervision and management of staff within the section. This will include assisting with the implementation of work programmes to achieve goals and standards set out in Departmental and Team Plans, Corporate Plan and Annual Service Delivery Plan. This will require the ability to plan, allocate and prioritise work and monitor and report on progress. Other duties may include representing the Department or the Council on various committees and the successful candidate must be capable of representing the Council in a professional and credible manner with all internal and external stakeholders. The Staff Officer role requires excellent administrative, employee management, interpersonal, communication and other particular skills and expertise depending on assignment. The ideal candidate will therefore be a highly motivated person, with a strong sense of commitment to delivering quality public services and be willing to take on a challenge. The Staff Officer is expected to carry out their duties in a manner that enhances public trust and confidence. The ideal candidate should demonstrate through their application form and at the interview that they have knowledge of: - PRINCIPAL TERMS AND CONDITIONS The Competition Monaghan County Council invites applications from suitably qualified persons, who wish to be considered for inclusion on a panel from which permanent and temporary vacancies for the post of Staff Officer (Grade V) shall be filled. The post(s) shall be wholetime, permanent and pensionable. Monaghan County Council reserves the right to, at any time, to reassign an employee to and Department. Recruitment arrangements to the post of Staff Officer will be on the following basis: - Panel A - 50% confined to employees of the sector* Panel B - 30% open Panel C - 20% confined to employees of Monaghan County Council * The sector includes all Local Authorities and the three regional assemblies. Candidates who are not existing employees of these local authorities or regional assemblies are not eligible to apply for competitions confined to the sector or to the local authorities i.e. Monaghan County Council. Following the selection process, three panels will be formed for the post of Staff Officer of suitably qualified candidates to meet the requirements of the ratio of the posts to be confined to the local authority sector, open and those confined to Monaghan County Council. The order of candidates placed on each of the three panels is determined by where they are placed on the overall Order of Merit List. Panel A (Confined to Local Authority Sector) will comprise of successful applicants in order of merit from within the Local Authority Sector only i.e. candidates serving in a local authority or Regional Assembly (where applicable). Panel B (Open) will comprise of all successful applicants in order of merit and may include candidates serving in a local authority, regional assembly, and external applicants. Panel C (Confined to Monaghan County Council) will comprise of all successful applicants in order of merit from within the recruiting Local Authority i.e. candidates serving in Monaghan County Council. The post holder shall not engage in any gainful occupation, other than as an employee of a local authority, to such an extent as to impair the performance of his or her duties as an employee of a local authority or in any occupation which might conflict with the interests of the local authority, or which might be inconsistent with the discharge of his/her duties as a local authority employee. Salary: The salary shall be fully inclusive and shall be as determined from time to time. Starting pay for new entrants will be at the minimum of the scale. Holders of the post shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their office or in respect of services which they are required by or under any enactment to perform. An allowance may also be payable in respect of travel expenses and subsistence. The salary scale for the post is: - €51,210, - €52,739, - €54,301, - €55,895, - €57,501, - 1st LSI €59,373, -2nd LSI €61,252, Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government, and Heritage. Appointees who are not existing public servants will enter at the minimum point of the scale. Probation: Where a person who is not already a permanent employee of a local authority is appointed, the following provisions shall apply: - (a) there shall be a period after such appointment takes effect, during which such person shall hold such position on probation; (b) such period shall be twelve months, but the Chief Executive may, at his discretion, extend such period; (c) such person shall cease to hold such office at the end of the period of probation, unless during such period, the Chief Executive has certified that the service of such person is satisfactory. Hours of Duty: The successful candidate’s normal hours of work will be 35 hours per week. Flexible working arrangements apply. The Council reserves the right to alter the hours of work from time to time. The role requires flexibility in terms of working hours as the duties may involve working outside of normal office hours. Annual Leave The annual leave entitlement will be 30 days per annum. Health For the purpose of satisfying the requirement as to health it will be necessary for each successful candidate, before he/she is appointed, to undergo a medical examination by a qualified medical practitioner to be nominated by the local authority. Superannuation: Membership of the Local Government Superannuation Scheme or the Single Public Service Pension Scheme is compulsory for all employees. Details will be provided to the appointee prior to appointment. Superannuation contributions Persons who become pensionable officers of a Local Authority who are liable to pay the Class A rate of PRSI contribution will be required in respect of their superannuation to contribute to the Local Authority at the rate of 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children). Persons who become pensionable officers of a Local Authority who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute to the Local Authority at the rate of 5% of their pensionable remuneration.
Integration Support Worker
The primary role of the LAITs is to provide ongoing integration supports to IP applicants, Programme Refugees and BOTP to enable them to live independently in the community. This will involve linking these cohorts with local service providers appropriate to their needs. The LAITs will also act as the direct point of contact, providing information, guidance and advice, answering queries as they arise and ensuring that they are in receipt of applicable benefits and entitlements. The ISW will support the Integration Support Coordinator in the delivery of services including support in accessing employment and developing English language proficiency, childcare, healthcare services and linkages to sporting and other local / community activities. The LAITs will engage with the Irish Refugee Protection Programme during the period of resettlement. Grant agreements, put in place to support this process through integration projects, will set out the relationship including a referral process to provide integration supports to programme refugees. The LAITs are not intended to replace mainstream service provision but to support IP applicants, Programme Refugees and BOTP in accessing mainstream services. DUTIES & RESPONSIBILITIES The Integration Support Worker (ISW) will perform such duties as may be assigned from time to time which will involve the facilitation, implementation and promotion of the policies and objectives of Offaly County Council for the advancement of the LAITs. The ISW worker will report to the Integration Support Co-Ordinator or any other officer as designated by the Chief Executive. Key responsibilities include but are not limited to: · The social inclusion of IP applicants, Programme Refugees and BOTP into local communities through effective use of community development principles and practices and local integration supports; · Hosting clinics in local areas and using community development principles to support those in attendance; · Collaborating and working with teams in the International Protection Accommodation Service (IPAS) including the customer service, the resident welfare and the people with status teams; · Implementing and promoting OCC strategies/policies relevant to those in receipt of integration support services · Acting as lead on IRPP integration projects, supported by grant agreements, put in place to support the integration of programme refugees; · To support the Integration Support Coordinator to ensure work programmes are implemented to deliver on the Council’s operational plan; · Support with accessing English language classes / courses; · Support with accessing employment activation / volunteering; · Support with accessing education and / or training, capacity building courses and apprenticeships; · Linking with other public services including legal, childcare, healthcare, and dental and optical services; · Providing guidance through application processes for income supports, medical cards, child supports, and any other applicable entitlements; · Support with accessing local groups and activities e.g. sporting, music; · Supporting IP applicants to transition out of the system once they have received a decision from the Department of Justice including guidance on accessing mainstream and NGO supports; · Making appropriate provisions for vulnerable persons, including working with mainstream service providers to facilitate access to additional services if required; · Assisting in addressing any issues / concerns / grievances / complaints that arise in interactions with public services; · To develop and maintain productive working relationships; · To compile, prepare and present reports, presentations and respond to correspondence as necessary; · To represent the office on committees or at meetings and give progress reports as required; · To provide support and assistance in the delivery of projects as required; · To assist the handling day to day issues, ensuring compliance with all council policies and procedures; · To deputise for the line manager or equivalent as required; · To undertake any other duties of a similar level and responsibility, as may be required, or assigned, from time to time; · Preparing interim and annual reports, including data on budgets and expenditure as required. · Reporting · Ensure compliance with all required local authority financial, management and governance reporting requirements; · Collect, maintain and update relevant data; · Work with project partners to ensure that they are aware of and fulfil their reporting requirements. Governance Ensure the LAIT conforms to all policies and procedures of the Local Authority and in line with the Governance Framework. QUALIFICATIONS 1. Character Each candidate must be of good character. 2. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3 . Education, experience, etc. Each candidate must, on the latest date for receipt of completed application forms:- a) Have at least 3 years’ experience working in a similar type role with diverse groups in a community development setting; b) Possess a good working knowledge of the mainstream model of integration and the policies which govern Ireland’s International Protection system, Irish Refugee Protection programme and Temporary Protection programme; c) Have experience of providing individual support and outreach; d) Have experience of working with other external agencies and organisations including both voluntary and public sector; e) Possess a good working knowledge of the youth sector and the ability to connect International Protection (IP) applicants, Programme Refugees and Beneficiaries of Temporary Protection (BOTP) aged 15-24 years with the appropriate support services; f) Have a strong understanding of the concept of cultural diversity and the ability to adapt working approach to embrace many different nationalities and cultures; g) Have a thorough knowledge of the principles and processes of community development with expertise in a broad range of development models, particularly those appropriate to minority ethnic groups; h) Hold a clean, current Class B Driving Licence and have access to his/her own car; i) Have a satisfactory knowledge of public service organisation or the ability to acquire such knowledge. KEY COMPETENCIES Key Competencies for the post include the following and candidates will be expected to demonstrate sufficient evidence within their application form of competence under each of the specific areas: Delivering Results: Plan and prioritise work and resources effectively. Establish high quality service and customer care standards, particularly with local communities. Make timely, informed and effective decisions and show good judgement and balance in making decisions or recommendations. Create opportunities or overcome obstacles by rethinking or reconceptualising practices or procedures. Leading, Motivating and Managing Performance Lead, motivate and engage employees to achieve quality results and to deliver on operational plans. Effectively manage Team Performance. Lead by example demonstrating through your own behaviour a clear sense of quality service delivery. Personal Effectiveness Takes initiative and seeks opportunity to exceed goals. Manages time and workload effectively. Maintains a positive, constructive and enthusiastic attitude to the role. Relevant Knowledge and Experience Knowledge and understanding of the role of Integrated Support Coordinator. Has knowledge and understanding of local government structure including service requirements. Understands key challenges facing the local government sector and Offaly County Council. Knowledge & Experience of operating ICT systems. Good social media and communication skills. PARTICULARS OF OFFICE 1. The Post: The post is whole-time and pensionable. A panel will be formed for an initial period of one year and this may be extended for a further year at the discretion of the Chief Executive. The panel will be used to fill appropriate positions that may arise for its duration. Positions will be offered in order of merit as per the panel. 2. Salary: The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. Starting pay for new entrants will be at the minimum of the scale. Where the appointee has been serving elsewhere in the public service in an analogous grade and pay-scale, and will be moving without break to another part of the public sector at an analogous grade, the appointment may be made at the appointee’s current point of scale. The rate of remuneration may be adjusted from time to time in line with Government pay. The current salary scale applicable to the post is €56,754 to €69,337 (LSI 2) 3. Work Base: Offaly County Council reserves the right to assign you to any department, premises or district in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to provide him/herself at his/her own expense with the necessary mode of travel to and from work. 4. Working Hours : The working hours at present provide for a five day, thirty-five hours working week. Hours may vary from time to time. The working hours may be reviewed at any time by the Council. The post may require flexibility in working outside of normal hours, including at weekends, as necessary. No additional remuneration will be paid in respect of such activities. The provisions of Offaly County Council’s Time and Attendance Policy is applicable to this grade at the current time. A flexible working hours’ system is in operation and may be availed of subject to the terms and conditions of the Time and Attendance Policy. 5. Annual Leave: The current annual leave entitlement is 30 days per annum. Granting of annual leave, payment for annual leave and arrangements for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1977 (as amended). 6. Sick Leave: The terms of the Public Service Sick Pay Scheme will prevail. 7. Probation: Appointees will be on probation for the first year of employment. The terms of Offaly County Council’s Probation Policy will apply.
Senior Library Assistant
THE COMPETITION Clare County Council is currently inviting applications from suitably qualified persons for the above competition. Clare County Council will, following the interview process, form a panel for the post of Senior Library Assistant from which future relevant vacancies may be filled subject to sanction approval from the Department of Housing, Local Government and Heritage. Positions will be offered in order of merit as per the panel. This panel will exist for 12 months and may be extended for a further period of 6-12 months at the discretion of the Chief Executive. JOB DESCRIPTION The Senior Library Assistant is a key support position within the Library service and Senior Library Assistants make a valuable contribution to the provision of the library service centrally and at local branch level by delivering frontline services and by providing support to library management. The duties of the Senior Library Assistant shall be consistent with the provision of a modern public library service that is responsive to the changing requirements of customers of all ages and abilities. The role involves supporting managers and colleagues and working as part of a team in providing front line support, meeting work goals and objectives and delivering quality services to internal and external customers. Holders of the post may be assigned to a particular Branch Library and may subsequently be moved to another branch within the Library network. The Senior Library Assistant role requires a high level of IT proficiency, excellent administrative, interpersonal, communication and other particular skills and expertise depending on assignment. ESSENTIAL SKILLS & EXPERIENCE FOR THE ROLE The ideal candidate for the position shall: • Customer service • Working effectively as part of a team • Planning and prioritisation of workloads • Dealing effectively with conflicting demands • Working under pressure to tight deadlines • Adapting to change • Problem solving • Administration and report writing • Operation of ICT systems and standard office software packages • Project management in the context of a Library setting • Budget management • Acting on own initiative • Ability to communicate effectively across different levels within an organisation • Maintaining confidentiality DUTIES The duties to be assigned include the following although this list is not exhaustive and may be reviewed from time to time as organisational needs require. The duties will include but will not be limited to the following: • To support the line manager to communicate, implement and manage all change management initiatives within the relevant area of responsibility. • Front-line library service duties at a busy public library desk. • Responding to customer queries, including information and requests. • Operating existing and future IT systems, word processing, spreadsheets, database, library systems, email, and internet. • Assisting the public in using the public internet, self-service facilities and other Library I.T. equipment. • Providing mediated access to library resources in-house and on-line. • Assisting in the promotion of the library service through an active role in the organisation and delivery of events, e.g. book clubs, storytelling, class visits, community events & exhibitions. • Branch Relief Work – cover in other locations as required to maintain library branch network opening hours during periods of holiday leave, sick leave, etc. • General clerical and administrative duties relevant to the Library Service, e.g. processing and RFID tagging of new library stock, cash management, Health & Safety checklist, branch statistics, photocopying, preparing letters / documents / presentations for public circulation, typing, minute taking, report / returns preparation, filing, arranging meetings, handling internal / external mail, etc. • Supporting senior staff in the delivery of library services to the public. • To support the line manager to ensure the section or department work programmes are implemented to deliver on the Council’s Corporate Plan and operational Library plans. • To ensure high levels of customer service, responding to queries and requests for information in a professional and courteous and timely manner. • To communicate and liaise effectively with employee, supervisors and line managers in other sections and customers in relation to operational matters for their section or work area • To prepare reports, correspondence and other documents as necessary. • To provide assistance and support in the delivery of projects as required • To supervise employees within their team or programmes of work within their area of responsibility, providing support to team members or colleagues as required • To identify opportunities for improvements in the service delivery within the relevant area of responsibility and to use key performance indicators or other performance indicators effectively as appropriate. • To compile, prepare and present reports as necessary, including the preparation of reports or letters which may be sensitive and/or confidential in nature. • To support the implementation of good practices with transparent reporting and communications to deliver accountable services in the department or section. • To provide assistance in the understanding and interpretation of the Council’s policies and procedures to employees in their area of responsibility and to customers as appropriate. • To carry out duties in a manner that enhances public trust and confidence and ensures impartial decision making. • To organise and facilitate internal and external meetings and participate and engage in discussions as appropriate. • To carry out duties in a politically neutral manner, with a clear understanding of the political reality and context of the local authority. • To provide specialist administrative assistance and support in the delivery of projects as required. • Deputise for line manager when required. • To support the Staff Officer in the management and implementation of Health and Safety for the section or department. • Undertake any other duties of a similar level and responsibilities as may be required from time to time. QUALIFICATIONS FOR THE POST ESSENTIAL CRITERIA 1. Character Each candidate must be of good character. 2. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. 3. Education, Training, Experience, etc. Each candidate must, on the latest date for receipt of completed application forms: (i) have a good general level of education, and (ii) have had at least two years satisfactory experience of library work. Failure to input and upload proof of essential educational qualifications in your application form will deem you ineligible for this competition. *Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document. 4. Age Each candidate must be under 70 years of age on the latest date for receipt of completed Application Forms for the office if they are deemed not to be new entrants to the Public Service as defined by the Public Service Superannuation (Miscellaneous Provisions) Act 2004. However, the age restriction of 70 years does not apply to "new entrants" to the Public Service as defined by the Public Service Superannuation (Miscellaneous Provisions) Act 2004. 5. Citizenship: Candidates must, by the date of any job offer, be: (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or (e) A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa or (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. Salary: The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. Where the appointee has been serving elsewhere in the public service in an analogous grade and pay-scale and will be moving without break to another part of the public sector at an analogous grade, the appointment may be made at the appointee’s current point of scale. The rate of remuneration may be adjusted from time to time in line with Government pay policy. Starting pay for new entrants to the sector will be at the minimum of the scale. The current salary scale applicable to the post is €35,260 - €37,366 - €40,355 - €42,318 - €44,035 - €45,696 - €47,938 - €49,560 - € 51,210 - €52,768 (1st LSI) - €54,367 (2nd LSI) (March 2025)
