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Sort by: relevance | dateFacilities Operative
The Role Westmeath County Council employs over 570 staff across eight service divisions. Housing & Building; Road, Transport & Safety; Rural Water; Development Management; Environmental Protection; Recreation & Amenity; Climate Action, Agriculture & Education and Miscellaneous Services. It consists of 20 democratically elected members. The Council is mandated to deliver a diverse range of functions and services which can be broadly described under the headings of economic development, community development, provision of physical and social infrastructure, recreation and amenity services, and the enforcement of the planning and environmental regulatory framework. The Council now invites applications from suitably qualified persons who wish to be considered for inclusion on a panel from which permanent and fixed term contract posts for the position of Facilities Operative will be drawn. Duties and Responsibilities • To manage, under the control and direction of the Facilities Manager/District Manager the various facilities, buildings and services necessary for the efficient and effective operation of Westmeath County Council buildings and facilities. • To promote a good image of the Council and ensure the delivery of a quality and courteous service to the public, Councillors and staff. • Management of maintenance contracts including but not limited to lifts, fire alarm systems, fire extinguishing equipment, building security. • Setting and deactivating security alarms as required. • Operation and monitoring of Building Management and Access Control Systems. • Management of CCTV systems in accordance with GDPR requirements. • Ensure compliance with all current Health & Safety Regulations and guidance. • Manage all Health and Safety issues relating to building and premises operation and external contractors. • Be the first point of contact for building occupants relating to building and facility issues. • Regular inspection of plantrooms and building services to ensure correct and efficient operation. • Ensure building records, including but not limited to, inspection records, maintenance logbooks, accident and incident logbooks are kept up to date. • Carry out regular inspection of all communal areas including toilets/changing facilities to ensure high standards of hygiene and cleanliness and to carry out any immediate works that may be required. • Implement maintenance routines designed to prevent the occurrence of legionella bacteria. • Carry out regular inspections of all fire escape routes to ensure the safe exit of all building occupants including staff, visitors and members of the public. • Coordination of building fire/emergency evacuation. • Act as the first point of contact for emergency services, where required. • Undertake regular test routines to fire alarm systems. • Carry out regular visual inspections of general lighting and emergency lighting systems. • Co-Ordinate emergency repairs and callouts of service providers. • Management and supervision of specialist building services and contractors. • Coordinate works to minimise disruption to building occupants and the public. • Procurement of goods and services, check and store deliveries as required. • Monitor energy consumptions and report as necessary. • Manage the provision of effective premises cleaning. • Liaise with senior staff in supporting business needs and objectives. • Co-Ordination and issuing of “permits to work” for all maintenance and services contractors to ensure safe access and egress to and from the facility, minimising the risk of interruption, inconvenience and accidents/injury. • To maintain and update an inventory of spares required for the smooth running of all services on site. • Responsible for facilitating access to buildings and car parks in advance of business opening and closing times. • To manage postal arrangements where required. • Undertaking general porterage duties as required. • Assist in the preparation of premises to facilitate meetings, presentations, exhibitions etc. • The person employed may be required to drive a car in the course of their duties and shall possess a clean driving licence, Category Type B. • Managing the raising and lowering of flags. • Co-operate with the use of new technology/equipment. • Undertake such other duties as may be assigned by the Council from time to time. QUALIFICATIONS 1. Character Candidates shall be of good character. 2. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Candidates may be required to satisfy medical requirements prior to appointment. 3. (a) Education, Experience, Training etc. Each candidate must on the closing date for receipt of application forms: • Have reached a standard of education sufficient to enable him/her to carry out the duties assigned to him/her (b) Desirable Experience and Knowledge The following are desirable: • Having satisfactory experience relative to the duties outlined. • Have good organizational and time management skills. • Be flexible, with the ability to deal with unexpected events and changing work activities. • Have an ability to work on own initiative without constant supervision. • Have a good understanding and knowledge of the Council. 4. Citizenship Candidates must, by the date of any job offer, be: a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. Key Competencies Candidates are expected to be able to demonstrate in their application and at interview that they possess the following competencies through the experience and skills they have gained to date. Knowledge & Experience • Knowledge and understanding of the role of Facilities Operative • Has knowledge of safety, health and welfare at work legislation • Ability to write reports and keep work records • Ability to use IT systems • Understands the responsibilities of the Facilities Operative to uphold high standards of governance, compliance and behaviour • Has knowledge and understanding of local authority functions and structures Delivering Results • Ability to prioritise tasks and to manage time effectively to achieve goals • Provides personal and quality service, follows through on customer enquiries, complaints and requests • Plans ahead, prepares for contingencies and has a back-up plan • Adapt quickly to change and new ways of doing things • Ability to use initiative and be self-motivated when required Interpersonal / Communication Skills • Communicates effectively in a clear and concise manner • Able to develop and maintain good working relationships across all levels of the organization and with external stakeholders • Has excellent written and verbal skills • Demonstrates good interpersonal skills • Takes personal responsibility for customer service issues and understands customer needs Personal Effectiveness • Manages workload efficiently and effectively • Maintains a positive and energetic attitude to their role • Acts with honesty and integrity • Treats others in a fair and consistent manner • Possess resilience and ability to work in a demanding environment Particulars of Post 1. The post A panel will be formed for an initial period of one year and this may be extended for a further year at the discretion of the Chief Executive. The panel may be used to fill permanent & fixed term positions that may arise for its duration. Vacancies will be offered in order of merit as per the panel. Vacancies may arise on a county-wide basis. Westmeath County Council reserves the right to assign employees to any work location having regard to funding and/or operational circumstances. 2. Remuneration The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. The rate of remuneration may be adjusted from time to time in line with Government pay. The current weekly pay scale applicable to the post is: €1,013.68 - €1,024.55 - €1,029.83 - €1,035.70 - €1,041.30 - €1,044.21 - €1,047.01 - €1,049.90 - €1,052.84 - €1,057.39 - €1,060.96 - €1,069.52 New Entrants to the Local Authority Service commence on the 1st point of the scale in accordance with current Government Policy as set out in Department of the Environment Circular Letter EL 03/2024. Remuneration is paid fortnightly by PayPath directly to the employee’s nominated bank account. The current pay cycle may be revised during the period of employment. Remuneration is subject to all statutory deductions e.g. PAYE and PRSI. Increments are paid annually subject to satisfactory attendance, conduct and performance and national agreements. Increments may be withheld if performance, attendance and/or conduct are not satisfactory. 3. Work Hours Normal hours of work will be 39 hours over 5 days from Monday to Friday including public holidays. The working hours may be subject to alteration having regard to service demands and the post holder may work on a rostered basis. The holder of this position may also be required to work outside their assigned hours of duty. Any work which the holder of the post is authorised or required to do after completion of a normal days work will be paid at the rates agreed and appropriately sanctioned, or whatever alternative arrangement is applicable. The Council reserves the right to alter your hours of work from time to time. All hours worked will be subject to and recorded in accordance with the provisions of the Organisation of Working Time Act, 1997 and the Organisation of Working Time Act (Regulations) 2001. 4. Annual Leave The current annual leave entitlement is 25 days per annum. Granting of annual leave, payment for annual leave and arrangement for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1997. 5. Sick Leave The terms of the Public Service Sick Pay Scheme will prevail. 6. Probation There shall be a period after appointment takes effect during which the person appointed shall hold office on probation. (a) such period shall be one year, but the Chief Executive may at his/her discretion extend such period; (b) the person appointed shall cease to hold office at the end of the period of probation unless during such period the Chief Executive has certified that the service of the person in such office is satisfactory. 7. Training It is a condition of employment that successful candidates will be required to participate in training programmes relevant to the skills necessary for the performance of the duties attaching to the post. 8. Residence Holders of the office shall reside in the district in which their duties are to be performed or within a reasonable distance thereof. 9. Uniform As a condition of employment the holder of the post will be required, at all times when on duty, to wear such uniform and/or items of personal protective equipment as are specified from time to time by Westmeath County Council. 10. Superannuation A person who becomes a pensionable employee of a local authority who is liable to pay the Class A rate of PRSI contribution will be required in respect of superannuation to contribute to the local authority at the rate of 1.5% of pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependent or qualified children). A person who becomes a pensionable employee of a local authority who is liable to pay the Class D rate of PRSI contribution will be required in respect of his/her superannuation to contribute to the local authority at the rate of 5% of pensionable remuneration. A person paying Class D rate of PRSI who becomes a pensionable employee of a local authority will be required in respect of the Local Government (Spouses and Children's Contributory Pension) Scheme to contribute to the local authority at the rate of 1.5% of pensionable remuneration in accordance with the terms of the scheme. A person paying Class A rate of PRSI who becomes a pensionable employee of a local authority will be required in respect of the Local Government (Spouses and Children's Contributory Pension) Scheme to contribute to the local authority at the rate of 1.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependant or qualified children). Employees are admitted to the Superannuation Scheme in accordance with the terms of the Local Government Superannuation (Consolidation) Act, 1998 and the Superannuation (Miscellaneous Provisions) Act 2004, with effect from date of appointment. This scheme is contributory and provides pension, retirement and death gratuities. For new entrants under the Single Public Service Pension Scheme, effective from 1st January 2013, superannuation contributions are as follows: 3.5% of net pensionable remuneration and 3% of pensionable remuneration. Pension and retirement lump sum will be based on careeraverage pay; pensions will be co-ordinated with the State Pension Contributory. 10. Employee Benefits • Examples of some of the current Employee Benefits include: • Allocation of 25 Days Annual Leave per annum (pro-rata) • A range of Family Friendly Policies • Availability of an Optical Benefit Scheme • Availability of a Cycle to Work Scheme • A range of Learning and Developmental Opportunities • Paid Maternity and Paternity Leave • Option to become a member of Westmeath County Council’s Social Club • Automatically entered into a pension scheme • Access to the services provided under Westmeath County Council’s Employee Assistance Programme 11. Retirement New entrants who are members of the Single Public Service Pension Scheme may retire at 65 but must retire at age 70. 12. Safety & Welfare The holder of the post shall co-operate with the terms of Westmeath County Council’s Safety Statement and Major Emergency Plan. He/she shall familiarize him/herself with the safety rules and procedures and make proper use of all safety, clothing and equipment. 13. Recruitment Shortlisting: Normally the number of applications received for a position exceeds that required to fill existing and future vacancies to the position. While a candidate may meet the eligibility requirements of the competition, if the numbers applying for the position are such that it would not be practical to interview everyone, Westmeath County Council may decide that a number only will be invited to same. In this respect, Westmeath County Council provide for the employment of a shortlisting process to select a group for interview who, based on an examination of the application forms, appear to be the most suitable for the position based on the specific requirements identified in the job description. An expert board will examine the application forms against a pre-determined criterion based on the requirements of the position. This is not to suggest that other candidates are necessarily unsuitable or incapable of undertaking the job, rather that there are some candidates, who based on their application, appear to be better qualified and/or have more relevant experience. It is therefore in your own interest to provide a detailed and accurate account of your relevant qualifications/ experience on the application form. On occasion a shortlisting interview may take place. Competitive Interview: Selection will be by means of a competition based on an interview conducted by or on behalf of the local authority. The number of persons to be invited shall be determined by the Local Authority having regard to the likely number of vacancies to be filled. Candidates will be required to pay any expenses incurred by them in attending the interview. A panel may be formed on the basis of interviews. Candidates whose names are on a panel and who satisfy the local authority that they possess the qualifications declared for the post and that they are otherwise suitable for appointment may within the life of the panel be appointed as appropriate vacancies arise. 14. Reference/Documentary Evidence Candidates may be required to submit documentary evidence to the local authority in support of their application. The admission of a person to a competition, or invitation to attend an interview, is not to be taken as implying that Westmeath County Council is satisfied that such person fulfils the requirements of the competition or is not disqualified by law from holding the position and does not carry a guarantee that your application will receive further consideration. It is important, therefore, for you to note that the onus is on you to ensure that you meet the eligibility requirements for the competition before attending for interview. If you do not meet the essential entry requirement but nevertheless attend for interview you will be putting yourself to unnecessary expense. Prior to recommending any candidate for appointment to this position Westmeath County Council will make all such enquiries that are deemed necessary to determine the suitability of the candidate. 15. Work Location There will be 2 positions to be filled initially, one in Athlone Moate Municipal District and the other in Mullingar Kinnegad Municipal District. This will entail working in any of the buildings/facilities across the District to which you are assigned. Candidates will be asked for their preferred location at time of application. Any subsequent vacancies will be filled from this panel and will be based on the preferences selected at time of application. 16. Taking Up Appointment Westmeath County Council shall require a person to whom an appointment is offered to take up such appointment within a period of four weeks (maximum) and if he/she fails to take up the appointment within such period or such longer period as the local authority in its absolute discretion may determine, the local authority shall not appoint him/her. 17. Deeming of Candidate to be Withdrawn Candidates who do not attend for interview or other test when and where required by Westmeath County Council, or who do not, when requested, furnish such evidence as Westmeath County Council require in regard to any matter relevant to their candidature, will have no further claim to consideration.
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