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Senior Project Managers Assistant

AECOM
Belfast
Volunteer
Charity

Due to growth we are looking to recruit a Project Management Assistant to join our well established team who will be involved in a project from conception to completion. The operations role is a broad role that will undertake a wide variety of tasks across the business for the operations department. The Project Management Assistant (PMA) role for this position will include responsibilities as follows: Operations support: + Support to Project Managers on projects to ensure timely and effective administration of all projects in full accordance with AECOM’s policies and procedures + Provide support to the Belfast Performance / P&L Manager + Review weekly project / business reports to identify problem project, potential overspends, burn rate issues, EAC / negative EAC issues etc. + Be involved in month end reporting duties along with analysis of financial information for accuracy of data + Be a key driver in initiating the analysis of weekly financial reports and reporting actions to Project Managers along with facilitation of same + Provide support to Operations team by preparing required monthly reports + Assist with production of monthly business group review pack (MMR / MBR) Project Planning: + Provides support on project setup in ePM + Assist with Client set up and checking billing entity + Assist with creation of project deliverables list and method to monitor & control, as appropriate + Assist in gathering rates and resource data to support EAC updates + Provide Project Manager with ePM data for regular review & monitoring of resources Change Management: + Assist with monitoring and administration of change control requests ensuring contract compliance + Assist Project Managers with monitoring the schedule and ensure ePM end dates are updated + Assist Project Managers in identifying where spend is incurred outside of contract and support in gathering appropriate approvals in line with delegation of authority + Assist with process of updating ePM for change orders, variations and associated cost budget changes required + Liaise with Project Accountant to initiate changes to project status (on hold or closed) including consideration of final invoices, unbilled etc. + Assist in the monitoring of the accuracy of time recording Project Reviews: + Provide and drive schedule of Project Reviews, Performance Reviews and Tier 1 Reviews + Provides support to PM’s on the completion of Monthly Project Reviews, Project Performance Reviews and other project related reviews (e.g. Tier 1), including EAC updates and preparation of Budget updates + Provide regular reviews with Project Managers to go through any project issues e.g. remaining contract value against work outstanding, gross margin issues, adjustments including monthly update of estimates at completion (EAC) etc. + Liaise with Project Manager gathering information for operations calls on debt and unbilled Contracts: + Monitor to ensure contract documentation is in place for each project & prompt Project Managers as necessary + Monitor adherence to processes regarding interface with legal department/commercial director Stakeholders & Communications: + Support to Project Manager in reviewing Net Promoter Score information + Coordinates on the issuance of invoices and collection tracking + Liaise with other AECOM business lines/Support Services, if necessary and coordinate the works + Provide Project Manager with ePM data for regular review & monitoring of resource Minimum Requirements + At least 5 years of working experience with an accounting and project related background + Able to work independently in a fast-paced working environment + Excellent analytical, numerical & problem solving skills are essential + Must be pro-active and demonstrate ability to see things through to the end + Ability to manage details + Excellent written and verbal communication skills + Ability to be resourceful, hands on and work both independently and as part of a high-performing team + Ability to prioritise and juggle multiple duties in a fast-paced environment + Works independently as well as part of a team; willingness to work with multiple different colleagues on a variety of initiatives + Ability to take initiative and ownership to complete tasks + Self motivated + Some flexibility to work outside normal working hours may be required to meet deadlines Preferred Qualifications + A finance background would be preferred/essential along with excellent MS excel skills. Your benefits will include: Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle. You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity,The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments. What We Offer When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

27 days ago

Relief Worker

Depaul
Dungannon BT70
£8.92 an hour
Full-time
Volunteer

£8.92 an hourContractRelief Worker (sleep overs required) Location - Castlehill, 2 Castlehill, Drumcoo, Dungannon, BT70 1JPContract - CasualSalary - £8.92 per hour (allowance paid for sleep overs)This role offers a fantastic opportunity to provide support to our Castlehill service that provides support to people who have a variety of support needs, all while giving them the respect and dignity they deserve.Depaul is a values-led organisation working with a number of services throughout Dublin and Belfast. This role will report directly to the Local Management Team and will be responsible for providing an efficient and high quality service at any one of our projects working alongside a fully trained staff team to provide supported accommodation, food and shelter to residents. Because of the transient nature of the role, relief workers will be required to think on their feet and to adapt to new situations quickly. This is an exciting opportunity to join a diverse team of talented individuals.For this role you need:WE ARE AN EQUAL OPPORTUNITIES EMPLOYERDepaul reserve the right to retain a reserve pool for the same or similar short term posts for a period of no longer than 6 months.Job Type: ContractSalary: £8.92 /hour

27 days ago

Volunteer Fundraising Office Assistant

St. Helena Hospice
Square
Volunteer

VolunteerApplication closing dateLocation Phoenix Square SalaryPackageJob category/type Volunteer Job description All volunteers must be sympathetic to and be able to project the philosophy, vision and values of St Helena ROLE SUMMARY The St Helena fundraising office is a fast paced environment, this role is vital in the events team to ensure the smooth running of our bespoke events calendar. Working with the Events Fundraiser, you will support in research, preparation and delivery of events. The role will include both office based requirements including administrative duties and external promotions. MAIN DUTIES OF THE ROLE TRAINING & SUPERVISION Full training and support will be provided in addition to an induction and health and safety training. You will also be allocated a line manager who you can report to when needed. EXPERIENCE & QUALIFICATIONS REQUIRED Excellent communication skills; Experience of working in an office environment (desirable); Able to work on own initiative and well as part of a team; Able to follow instructions accurately; Proficient with Microsoft Office (Outlook, Excel, Word as a minimum) PERSONAL QUALITIES A warm and welcoming nature; Organised and efficient For more information please contact: Jessica Dellow - Events and Community Fundraising Manager 01206-931450 Jessica.dellow@sthelena.org.uk

27 days ago

Public Affairs and Campaigning Assistant

Alzheimer's Society
London
£26,390 a year
Permanent
Volunteer

£26,390 a yearPermanentPlease note that this role will close at 23.59 pm. Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia. About the role The Public Affairs and Campaigning Assistant will play an active role in delivering Alzheimer’s Society’s Public Affairs and Campaigns strategies, helping us to build and develop our networks while engaging colleagues and volunteers to take part in our campaigns. The post holder will support the development of the Society’s relationships with parliamentarians, and the wider campaign work of the Society, with a particular focus on our events, monitoring, internal communications and managing our political and campaign databases. This post is central to the delivery of Alzheimer’s Society’s ambitious influencing plan, ensuring teams are abreast of relevant developments in parliament and opportunities to communicate our aims to decision makers. About you Working as part of our Policy, Public Affairs and Campaigns team, you will have an enthusiasm for improving the lives of people living with dementia, and for putting their best interests at the heart of your work. The role will require experience working in a public affairs or campaigns environment, organising events, and supporting volunteers and grassroots campaigners. With an inclusive approach to campaigning and excellent oral and written communication skills you will be able to work across teams to deliver complex projects and deliver the best for the people we represent. We are looking for a proactive individual who is able to build excellent internal and external relationships and who is committed to ending the inequity facing people affected by dementia. Our employees work hard every day to make a true difference in people's lives. We are proud to support them with a range of benefits, recognition and many options for working agilely. All contributing to a strong work life balance. We also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with Alzheimer's Society.

28 days ago

Office Administrator

Service Care Solutions
London
£10.00 - £10.20 an hour
Full-time
Temporary

£10.00 - £10.20 an hourTemporaryOffice Administrator - Hammersmith A local authority in West London are recruiting for an Office Administrator to provide high quality administrative support to the Coroner's Court working directly to the Coroner's Court Support Manager. The Role The focus of this role is to provide high quality administrative support to the Coroner's Court - this will include the following tasks and responsibilities: The Contract This is a full time role, working 36 hours per week - the contract will last for an initial 13 hours but has potential to be extended.

28 days ago

Learning Assistant

National Trust
Tadworth
Part-time
Volunteer

Part-time, ContractThe role will be known locally as the Outdoor Toddler & Pre-school Group Co-ordinator. You will enhance the sessions at Box Hill in actively leading and pre-planning sessions. We are looking for a warm, confident and cheerful candidate to help maintain the fun and innovative atmosphere of our toddler & pre-school groups in the long term. Successful applicants will progressively develop ideas, take ownership of the group and swell its numbers and indeed success. The role is 15 hours a week, Mondays and Tuesdays 09.00 - 17.30. Term time only. Holidays will be taken out of term time. Interviews are scheduled for 18th and 19th March, 2019.What it's like to work here:Situated just 15 miles from London, Box Hill is a famed beauty spot in the North Downs. If you like the great outdoors, you will love this stunning location with its breath-taking views, fantastic walks and colourful wildlife. Box Hill has a thriving café, a shop and an information point where National Trust memberships are sold. You’ll need your own transport to get here, however this is your chance to join a close-knit and small team in a truly idyllic location. Click here for more information about this locationThe packageBenefits Click here to find out more about the benefits we offer to support you. Benefits include flexible working whenever possible plus free parking at most locations. You’ll be entitled to discounts in high street stores and cinemas, National Trust shops and NT cafes, and have free entry to NT properties for you, a guest and your children (under 18). Your health and wellbeing is important to us and is supported through generous annual leave and the option to buy additional days (minimum contract length applies), a cycle to work scheme, subsidised health cash plan and confidential access to a free support service 24 hours a day should you need it. Your future financial health is helped by an employer matched - up to 10% of basic salary - contributory pension scheme and you can further your career with training and development tailored to you. All of this and the opportunity to give something back to your community with up to 5 days of paid volunteering per year !

28 days ago

Seasonal Garden Assistant

National Trust
Newtownards
£8.21 an hour
Part-time
Temporary

£8.21 an hourPart-time, Temporary, ContractIf you'd like a career in Gardening, we can offer you some of the most beautiful outdoor spaces in the UK to work Part of this role includes guiding garden walks and engaging with our visitors every other weekend and some bank holidays during the summer season.What it's like to work here:There are ten generations of Lenox-Conyngham family tales to enthrall you, as well as numerous portraits and much furniture to admire and not forgetting Ireland's best-documented ghost: Olivia. The old laundry houses the celebrated Costume Collection, which features some fine 18th to 20th-century pieces that highlight its great charm and enthralling past.What you'll be doing:As part of the garden team, you’ll assist in making sure that the gardens are maintained to a high standard. Working under the close supervision of the garden team, you'll undertake basic horticultural tasks and help ensure the highest standards of conservation, horticulture and visitor experience. You’ll also support garden volunteers and help them to make the most of their time here. You’ll be expected to interact with the public on a daily basis, answering the many questions, or help out with gardening workshops, tours and helping set up events when needed. Please note this role is for 16 hours every other weekend plus some bank hols. Please also read the full role profile, attached to this advert.Who we're looking forTo be successful in this role, you should be able to demonstrate the below:

28 days ago

House Steward

National Trust
Bangor
£19,349 a year
Permanent
Volunteer

£19,349 a yearPermanentWe have a unique opportunity for someone who is passionate about great conservation. As the House Steward, you’ll play an important part of the house team. Variety is the order of the working day; you’ll be involved in everything from general housekeeping and preparing the house for special events, to providing tours to our visitors. Accommodation is provided to the postholder for the proper or better performance of his or her duties in accordance with Trust criteria and HMRC rules.What it's like to work here:Penrhyn is a Victorian house disguised as a huge neo-Norman castle, with a varied programme of events that bring this unique property to life. As part of the fun and creative team, you'll always have new projects on the go. Penrhyn’s history is staged upon slavery, slate, splendour and strikes and we’re currently working on transforming how we tell this special place’s story to move, teach and inspire our visitors. Penrhyn’s key attractions include its State Rooms and the ‘hidden’ and ‘untouched’ rooms in the Keep. The stunning 60-acre grounds include a Victorian walled garden and boast views across Snowdonia. Click here for more information about this locationWhat you'll be doing:You’ll be responsible for the daily opening of the house, ensuring appropriate resources are in place to be able to provide a consistently excellent service for our visitors. Working with a team of Conservation Assistants, you'll supervise the team responsible for implementing conservation routines, preventive conservation and annual deep cleaning programme within the house to ensure excellent standards of care, delivering strategies to improve conservation. You'll collect and record information during housekeeping cleaning routines to inform our understanding of the house and the collection, and use preventive conservation techniques to improve how we conserve, interpret and present the property. You’ll enjoy telling visitors about our fascinating history, sharing tales from the past as well as your personal experience of working here. Please also read the full role profile attached to this advert.Who we're looking forWe'd love to hear from you if you: The packageBenefits Click here to find out more about the benefits we offer to support you. Benefits include flexible working whenever possible plus free parking at most locations. You’ll be entitled to discounts in high street stores and cinemas, National Trust shops and NT cafes, and have free entry to NT properties for you, a guest and your children (under 18). Your health and wellbeing is important to us and is supported through generous annual leave and the option to buy additional days (minimum contract length applies), a cycle to work scheme, subsidised health cash plan and confidential access to a free support service 24 hours a day should you need it. Your future financial health is helped by an employer matched - up to 10% of basic salary - contributory pension scheme and you can further your career with training and development tailored to you. All of this and the opportunity to give something back to your community with up to 5 days of paid volunteering per year !

28 days ago

Dog Care & Welfare Advisor

The Guide Dogs for the Blind Association
Welwyn Garden City
£26,802 - £28,381 a year
Permanent
Volunteer

£26,802 - £28,381 a yearPermanentPlease note: we reserve the right to close any of our vacancies early. Vacancy Details Contract Type: Permanent Location: Welwyn Garden City Mobility Team Hours: 35 per week Working pattern: 9am to 5pm Monday to Friday Interview dates: TBC Salary: £26,802 to 28,381 per annum We cannot provide sponsorship for the role. As this role requires an Enhanced Disclosure check the start date for the successful candidate will only be confirmed upon receipt of the check. We are recruiting for an enthusiastic Dog Care and Welfare Advisor in our Welwyn Garden City team. Within this role you will monitor, support and advise on the health of up to 550 dogs within the Welwyn Garden City Team’s area. In your application, you will need to evidence, using specific examples, how your skills and experience meet the criteria laid out in the person specification, within the Job Description. Requirements include; For more information on this role, the requirements and our benefits package, please see the documents. How to apply: Applications can be made using the online application form. As part of our safer recruitment policy, we do not accept CVs for job applications. Working at Guide Dogs Working at Guide Dogs is much more than just a job. Through the values that guide our work, we make a real difference, and change lives. We believe that wellbeing at work is about creating an environment to promote a state of contentment which allows all employees to flourish and achieve their full potential for the benefit of themselves and for Guide Dogs. As a member of staff, we offer you a wide range of benefits to suit your individual needs. These include; 26 days’ holiday plus bank holidays (rising to 28 days after 3 years' service), flexible benefits package and a defined contribution group personal pension plan. Diversity Guide Dogs welcomes applications from all sections of the community and actively encourages diversity to maximise achievements, creativity and good practice. We positively welcome, and seek to ensure we achieve diversity in our workforce and that all job applicants and employees receive equal and fair treatment, regardless of age, race, gender, religion, sexual orientation, disability or nationality. We encourage applications from disabled people as they are currently under-represented in the organisation and guarantee an interview to all disabled applicants who meet the essential criteria for the job. Safeguarding Guide Dogs is committed to safeguarding and promoting the welfare of all children, young people and adults at risk of harm with whom we work. We expect all our employees and volunteers to fully share this commitment.

28 days ago

Youth Education Volunteer

British Red Cross
Londonderry
Volunteer

VolunteerYouth Education VolunteerLocation: Derry Please note as part of this role you may be required to travel. About the roleYouth Education volunteers deliver interactive workshops to enable children and young people to understand, cope with and respond to crisis. The education aims to reduce the harmful effects of stigmatising behaviour around migration, local conflict and its consequences (in NI only) and first aid emergencies linked to risky behaviour around drugs and alcohol, by working with young people to explore humanitarian values and to build their personal, social, emotional and critical thinking skills. The content of the workshops delivered will be determined by the specific needs of the young people we are working with. About the TeamThe Red Cross want to provide education that helps people understand, cope with and respond to a crisis and develop resilient communities. Through education programmes, staff and volunteers work together to educate adults (over 18 years old) and young people (aged 10-19 years old) across the UK to help them understand, cope with and respond to a crisis. To achieve this we will equip people with skills and build their confidence so they are able to act when needed. We educate adults in first aid related to three key risk groups: Additional Information We expect volunteers to work in a variety of youth settings (e.g. schools, youth groups, community centres and youth offending units etc) depending on the needs of the young people and our partnerships. Young people and this role We value the energy and enthusiasm that young people bring to this role. To carry out full delivery of this service volunteers must be 16+ (subject to a risk assessment, safeguarding requirements, parental consent and risk audience). Here's a little bit more about us... The British Red Cross help anyone, anywhere in the UK; get the support they need if crisis strikes. From hiring a wheelchair or dealing with loneliness, to adjusting to life in a new country - we're there when you need us. Our goal is to connect human kindness with human crisis. We're part of the global Red Cross and Red Crescent Movement, and we believe in the power of kindness. Our organisation was born out of a desire to bring help without discrimination. Impartiality and neutrality have been central values for the Red Cross since we started. We support a huge range of people and we recruit for a diverse workforce - including disabled and ethnic minority candidates. This is to contribute to the breadth of experience we need to respond to people in crisis. Connecting human kindness with human crisis

28 days ago
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