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Sort by: relevance | dateLocum Consultant General Physician
Applications are invited for the post of Locum Consultant General Physician (AMDU) at Cork University Hospital. Required immediatley. Specialist Registration with the Irish Medical Council is required.
Finance Business Partner
The role To collect, analyse, interpret pay data and business information for the Dublin & South East Region in a consistent manner across HR and Finance and provide all relevant stakeholders with ongoing timely reports, analysis and intelligence around same. Initially, the primary focus of the role with be on the following: (This list is not exhaustive) · Pay Costs Analysis · Overtime Cost Analysis · Agency Usage Costs and Trend Usage Analysis · Regional WTE reporting and projections · Reporting and Management of Payroll Overpayments The person 1. Professional Qualifications, Experience, etc (a) Eligible applicants will be those who on the closing date for the competition: (i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004. Or (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irisp. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination. Or (iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction Or (iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI). (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office. Note1 : Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties, as appropriate to the post, which may be assigned to him / her from time to time and to contribute to the development of the post while in office. Informal enquiries: Name: Catherine Redican | Regional Director of Finance Email: finance.dublinsoutheast@hse.ie Mobile: (087) 7776837 HR Point of Contact: Name: Shannon Tevlin | Recruitment Officer Email: Shannon.tevlin@hse.ie | Mobile: (087) 7808550 Application Process: *** CV's will NOT be accepted*** Closing date: Friday 23rd May 2025 @ 5pm Applications are to be made by Rezoomo System. Please use Google Chrome, Microsoft Edge, Safari or Mozilla Firefox browsers to apply on Rezoomo. CV's will not be accepted. Information submitted in your application will be shared with the assessment panel as part of the recruitment and selection process
MUH Physiotherapist / Fisiteiripeoir
Job Title, Grade Code Physiotherapist/ Fisiteiripeoir (Staff Grade) (Grade Code 314X)) Remuneration The salary scale for the post is: €44,122- €46,471- €48,404- €49,810 -€51,000 - €52,265- €53,528- €54,857- €56,191 -€57,534- €58,951- €60,454- €61,953 -€ 63,154 LSI New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies. Campaign Reference 42MUH2025 Closing Date 12 noon Wednesday 21st of May 2025 ECC Reference M3398 Proposed Interview Date (s) Candidates will normally be given at least two weeks' notice of interview. The timescale may be reduced in exceptional circumstances. Taking up Appointment A start date will be indicated at job offer stage. Location of Post Mayo University Hospital There is currently a number of permanent whole-time vacancy available. A panel may be formed as a result of this campaign for Mayo University Hospital, from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled. Informal Enquiries We welcome enquiries about the role. Name & Title: Lisa Conlon Physiotherapist Manager in Charge 111 Tel: 094904241, 0873544469 Email: Lisa.conlon1@hse.ie Details of Physiotherapy Service Mayo University Hospital (MUH) is a model 3 hospital with inpatient services across general medicine, general surgery, acute stroke, respiratory care, critical care, orthopaedics, maternity and paediatric services. Physiotherapy services in the Emergency Department include frailty at the front door, MSK and respiratory services. Outpatient physiotherapy services are provided in MSK, Women’s Health, paediatric, respiratory and lymphoedema. Completed Applications Forms to be returned by REZOOMO only. Please ensure you read the instructions for the completion of this Application Form and complete all areas, in full. Failure to complete all areas of the Application Form will result in you not being brought forward to the interview stage of the selection process. To ensure that you do not miss out on any email communication it is highly recommended that you check your spam and junk folder on a regular basis. Please note if you wish to convert this job advertisement into a different language i.e. Irish, French, Spanish etc please click on the accessibility symbol and in the task bar that appears chose the languages symbol Additional Information - Supporting you through the Recruitment Journey : There is an eLearning programme to guide and support people in applying for roles in the HSE, from the initial application through to the interview itself. The programme is available to existing HSE staff on HSeLanD by searching for ‘Getting a Job in the HSE’ and external candidates can access the modules on https://www.hse.ie/eng/staff/jobs/recruitment-process/ . Module 1 will help you recognise the main elements of HSE recruitment processes, feel confident in completing the application form in a way that puts you in the best position for getting a job, and avoid some of the common mistakes that people sometimes make in filling out an application form. Module 2 is about the interview process, providing practical ways to prepare for an interview and help manage interview anxiety. Finally, Module 3 gives you a chance to conduct an actual practice interview and evaluate it afterwards.
Day Service Project Support
Day Service Project Support, 35 hours per week over 5 weekdays, Permanent Contract L’Arche Cork is recruiting for the position of Project Support toenhance the work of the day service team in meeting the needs of adults with intellectual disability (ID). A vital component of the role is to offer individualised care and support, ensuring activities are available to people in accordance with their expressed preferences, individual capabilities, and also their specific needs, aligning with New Directions standards for person-centred practice. The position calls for administration of medication and personal care and is, thus, needs-led, requiring enthusiasm and initiative, together with the ability to foster positive relationships. Expectations of the role of the Day Service Project Support: · To be responsive to both service needs and individual needs, (including personal care needs), and to work as directed within the day service team · To build trusting, Person-Centred, relationships with the people you support · To encourage and support adults with ID to participate in activities of interest both within and outside of the L’Arche community, promoting independence and positive risk-taking · To communicate regularly with the day service team to ensure effective sharing of information, safeguarding, planning and risk assessment Requirements for the role: · A minimum QQI Level 5 qualification in social care or equivalent qualification · Minimum 2-years’ relevant experience in a care or disability environment · To work on own initiative and also as part of a team, to be solution-focused and needs-led, with the ability to contingency-plan · Ability to manage behaviours that may challenge · Commitment to best practice, legislation, and to L’Arche policy, especially regarding safeguarding, upholding confidentiality, and accountability · A working knowledge of New Directions Standards for Adults with Disabilities and the National Framework for Person Centred Planning in Services for Persons with a Disability · Full clean driving licence · The post is subject to Garda vetting Salary scale: HSE Health Care Assistant 27,571-41,952 Euros per annum DOE , pro rata . Please refer to Job Description for further details. Queries should be directed to the Day Service Co-Ordinator, Meadhbh Furlong, on 021-431-8880. If you believe you have the necessary enthusiasm, competencies, and experience for this role, please submit your letter of application and C.V. via the following link: The closing date for applications is Wednesday 28th May at 5pm with interviews being held on Wednesday 4th and Thursday 5thJune. Day Service Project Support JOB DESCRIPTION Location: L’Arche Cork’s Day Service ‘Le Cheile’, Togher Road, Cork, T12 CH29. Reporting to: Day Service Co-Ordinator Responsible also to: Deputy Day Service Co-Ordinator Main purpose: The role of any frontline worker in L’Arche is to support and enable adults with intellectual disability (ID) to achieve equality and independence and ensure that their day service experience is high quality, safe, meaningful, and inclusive. The specific role of the Day Service Project Support is to enhance the work of the day service team in meeting the needs of the people we support. This will be achieved through regular liaison with the day service team, and the wider L’Arche team, to help maintain effective working relationships and efficient information-sharing, adhering to best practice and national guidelines. A vital component of the role is to be responsive to arising needs in the day service, including personal care needs, and to work as part of a team, ensuring that activities are available to attendees in accordance with their expressed preferences, individual capabilities, and also their specific needs, aligning with New Directions guidelines for person-centred practice and a Human Rights Based Approach. The role requires enthusiasm and initiative, and the ability to foster positive working relationships. As such, the role is needs-led and can offer considerable skill variety. Position Summary: The overall purpose of the role is to be responsive to both service needs and individual needs, and to work as directed within the day service team. To enhance the quality of day service provision by creating opportunity for adults with ID to have meaningful interactions, both within and outside of the L’Arche community. The Day Service Support Worker will play a crucial advocacy role in helping to meet the needs of persons less able to voice their preferences, creating a safe space that promotes inclusion and accessibility for all. Responsibilities include: Building trusting relationships with our community of adults with ID through consistency of care and frequent communication, with a particular focus on unmet needs, all the time promoting positive risk taking and independence by offering “just enough” support. Supporting people attending the day service in the following areas:
Customs Administrator
Your recipe for a rewarding career starts here! Job Purpose Dawn Distribution is currently seeking for a Customs Administrator to join our Distribution team to be based in our head offices in Naas, Co. Kildare . We are looking for a highly motivated and driven person who can multi task and work on their own initiative within a friendly and busy team environment. Positions: Full-Time, Permenant Location: Naas, Co. Kildare, Ireland Working Hours: Mon. to Thur. 9:30am - 6pm, Friday hours based on shift rotations due to transport schedules. Salary: DOE Role Responsibilities & Duties
Post-doctoral Researcher-product Design For The Circular Economy
Post-Doctoral Researcher-Product Design for the Circular Economy (DTIF Solascope Project) School/Unit School of Design Post Title & Subject Area Product Design for the Circular Economy (DTIF Solascope Project), Department of Product Design Post Duration Specified Purpose Funded contract until 15th April 2027 Grade IUA Post-Doctoral Researcher Level 2 (1.0 FTE) Location NCAD, 100 Thomas Street, Dublin 8. Salary IUA Post Doc Researcher Level 2 Pt 1 - €53,770 per annum (Funded) Hours of work Working hours will be 35 hours per week (net of rest breaks). Reports to Head of Department of Product Design POSITION SUMMARY Background Building on the technical and clinical outcomes of the completed EyeVU DTIF project, Solascope brings together a consortium to deliver the world’s first sterile, sustainable, panoramic endoscope with integrated lens cleaning intended to disrupt the single-use endoscope market. Solascope innovations will result in reduced surgical procedure time, improve visualisation for surgeons, reduce surgical waste and allow a fully integrated remanufacturing technology, making the circular economy for medical devices a reality. The project is led by Tympany Medical, a Galway-based start-up. The Royal College of Surgeons in Ireland will lead prototype testing simulation and evaluation, while InverMed Ltd. will be responsible for the device manufacturing process development. NCAD’s Product Design department will be involved in 5 work packages on the project. These will include Design for Circular Manufacturing, Life Cycle Analysis (LCA), Design of Reverse Logistics Infrastructure and Project Dissemination. Role Description This academic research role is required to deliver a programme of research as part of the Disruptive Technologies Innovation Fund project Solascope. This project is focused on the development and delivery of an endoscope for the circular economy. The researcher will take a lead on the research, development, prototyping and validation of medical device packaging suitable for reverse logistics scenarios in the highly regulated area of healthcare. This will entail design research across the whole lifecycle of the product from “cradle to cradle”. The process will include in-depth and rigorous contextual research in healthcare settings, conducting and synthesising research on manufacturing, procurement, circular logistics and any touch points along the product journey. The researcher will then generate product concepts for evaluation and develop, prototype and test various iterations of the concepts in a series of iterative pilots over the course of the project. The role will also entail working in conjunction with a Service Designer to develop outputs suitable for Life Cycle Analysis (LCA) of various product and packaging iterations, configurations and service propositions. This senior role in the project will be responsible for a number of outputs associated with the project including a final, validated reverse logistics packaging design and contribution to LCA evaluations, service blueprints, a circular economy integrated business model, and conducting an incremental series of validation pilots. This will be alongside the coordination of relevant work-packages, project timeline, budget and other resources. The role may also involve input in, and contribution to, any adjacent academic work and design research being conducted in the Product Design Department and NCAD DesignLabs. The role will operate under the direction and supervision of an academic principle investigator for the project and will be located within the Product Design department in NCAD. Salary: Post Doc Researcher Level 2 Pt 1 - €53,770 per annum (Funded) Appointment will be made at the appropriate scale and in accordance with the Department of Finance guidelines. Location : This position is ordinarily based at the NCAD Campus, 100 Thomas Street, Dublin 8. PRINCIPAL DUTIES AND RESPONSIBILITIES ● Execute a specified programme of research and scholarship under the direction of the project Principal Investigator. ● Research, conceptualise and develop a medical device packaging, storage and transportation system suitable for the reverse logistics of a medical device within a circular service model. ● Research and map the life cycle and user experience of a medical device in the context of the circular economy and present it in an informative and compelling fashion. ● Contribute to the development of product / service systems and business models which take account of the current and future procurement models in place in public healthcare settings. ● Contribute to in-depth and rigorous Life Cycle Analysis of various product iterations, configurations and service propositions. ● Contribute to Service Blueprints for a circular economy product service system operating within the constraints of US FDA, UK, and EU MDR medical device regulations. ● Contribute to specific interaction touchpoints such as transport packaging, interactive apps or screens in the proposed product service system. ● Produce informative and compelling presentations of the final product service system through the use of visual displays, physical prototypes and customer use videos. ● Engage in appropriate training and professional development opportunities as required by your Principal Investigator, your School or Institute, or the University. ● Engage in the dissemination of the results of the research in which you are engaged as directed by and with the support of and under the supervision of your Principal Investigator. ● Take a leading role in the wider research and scholarly activities of your research group, School and Institute. ● Assist in the development of related research proposals and adjacent research activity in the Department of Product Design. ● Mentor and assist, as appropriate and as directed, the research graduate students in your School and Institute. ● Undertake such other duties as may be assigned by the Appropriate Officer from time to time Selection Criteria Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria. Mandatory: ● Experience and qualifications in product / industrial design. ● Minimum of significant Postdoctoral and / or equivalent research experience (including industry based Research and Development). ● Experience in developing and delivering product(s) from concept to manufacture through all the relevant stages of the product design process. ● A demonstrated commitment to research and publications. ● Demonstrable record of experience playing a key operations role in a successful research project. ● Excellent skills in translating ideas into concept sketches, visualisations, presentations and prototypes. ● Excellent skills in 3D design packages (Solidworks, Fusion 360, Onshape etc) and 3D printing. ● Excellent skills in Adobe Creative Cloud. ● Excellent communication skills (oral, written, presentation etc.) . ● Excellent organisational and administrative skills. ● Experience in setting own research agenda. Desirable: ● Evidence of experience operating within multi partner research projects at IUA Post Doctorate Researcher level. ● Evidence of research activity (publications, conference presentations, awards) and scholarly output (working papers, research proposals, and ability to outline a research project.) ● Demonstrable record of developing successful research funding applications and/or industry partnerships ● Experience in organising and/or conducting on-site trials, pilots or product evaluations, particularly in a clinical setting.
UHWA Speech And Language Therapist, Senior
**********PLEASE COMPLETE THE APPLICATION FORM, CV'S ARE NOT ACCEPTED********** Principal Duties and Responsibilities The Speech and Language Therapist, Senior will: Professional / Clinical The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Support Workers Residential Services
LAOIS RESIDENTIAL SERVICES SUPPORT WORKERS VARIOUS CONTRACTS We are offering an opportunity to Support Workers to join our organisation working with and supporting individuals in their communities in the Laois Services. Therefore, we are seeking to recruit motivated, enthusiastic, creative and energetic Support Workers to support individuals with an intellectual disability to realise their vision for a ‘good life’. The focus of the role will be to lead initiatives in supporting the individuals to live a life of their choosing and what matters most to them. The role will involve supporting individuals to become connected and valued within their local community, to provide opportunities for new experiences and to assist each person in developing real and authentic relationships. The ideal candidates will have a proven track record in supporting individuals to develop valued social roles and also have experience in supporting individuals with communication needs and those who may display behaviours of concern and will have experience of person centred planning and knowledge of person directed and individualised support approaches. If you are a Support Worker with the ability to connect to people and have a passion for supporting people to live typical meaningful lifestyles, then this may be an ideal opportunity for you. Informal enquiries to: Colm Heffernan: Tel: 0879810958 Requirements: · Relevant QQI Level 5 qualification Or willingness to undertake QQI Level 5 training · A valid driving licence to drive a manual vehicle in Ireland. · Experience of supporting adults with intellectual disabilities and/or autism is highly desirable; · Excellent organisational, logistical and I.T skills an advantage; · Ability to be adaptable to work across all locations, move across locations as it occurs and at short notice. · Suitability as outlined in the introduction to the role. Closing Date for receipt of completed applications: Monday 26th May 2025 @10.00am Please note that the successful candidates will be required to be available for day, weekend, waking night duty and ‘sleep-over / over-night’ shifts. In addition, we require staff members to be willing to work alone in the residents’ homes and across a variety of locations if required. To apply and for further details please go to our web page at Current Vacancies Muiriosa Foundation N.B. When applying for positions on Rezoomo it is recommended to use a PC, Laptop or Tablet as some mobile phones are not compatible with this software.
Quality Assurance Officer
Quality Assurance Officer (maternity cover) Location: Craigavon Hours: 37.5 hours per week Monday- Friday with core hours 10:00-16:00 Salary: Competitive Business Unit : Diagnostics Open To : Internal and External Applicants Ref No.: HRJOB10634 The Role A typical day for a Quality Assurance Officer in Diagnostics is far from typical. The role is dynamic and quite versatile in its daily tasks. The primary function of a Quality Assurance Officer is to assure compliance with ISO15189 / ISO13485/ CAP/ CLIA/ GCP/ GCLP and GxP quality systems and Almac Diagnostic Services SOPs by review of documentation generated during and in support of service and research activities. This role involves reviewing clinical service and medical device related documentation, and existing procedures as part of internal audits. The successful candidate will amend procedures in response to corrective actions and recommendations from internal and external audits. You will work in a small friendly team and feed into the larger quality department within Almac Diagnostics. There may be the opportunity to travel based on business needs. Please see attached job description for further details. Key Requirements Applicants must have eligibility to work in the UK OR possess a valid work permit that will allow you to take up full time, employment in the UK To be successful in this position you will need to have a Degree (or equivalent) in Engineering, Biology, Physical Sciences , Mathematics or other relevant subject OR experience in similar duties may be considered in lieu of academic requirements . You will also need previous experience in QA activities in quality management system, document control management and training. Please see attached job description for a full list of essential and desirable criteria. About Almac Diagnostic Services Almac Diagnostic Services is a personalised medicine company focused on the discovery, development and commercialisation of diagnostic and companion diagnostic tests. We partner with biopharma companies to provide solutions ranging from sample management, biomarker discovery to companion diagnostic development including regulatory submissions and commercialisation. We also facilitate biomarker clinical trial management and clinical test delivery from our CLIA-accredited lab. The tests developed at Almac Diagnostic Services have a wide range of applications including patient selection, and are utilised in phase I to phase III registrational clinical trials. Apply Now Apply online and tailor your CV to outline how you meet the role criteria. Please upload your CV in PDF format where possible. Closing Date We will no longer be accepting applications after 5pm on Sunday 25 May 2025 RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role by our Talent Acquisition team. Speculative candidate CV’s received or submitted directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.
SCSC Unit Based Administrator
Particulars of Office 1. The appointment is permanent full-time and pensionable. 2. Salary Remuneration is in accordance with the salary scale approved by the Department of Health current scale. 3. Superannuation The terms of the Voluntary Hospitals Superannuation Scheme and the Voluntary Hospitals Spouses and Children’s Scheme or the Single Public Service Pension Scheme will apply to the position. Superannuation contributions at the appropriate rate will be payable in accordance with the provisions of these schemes. 4. Duties The incumbent will perform such duties as are outlined in the attached Job Description. 5. Hours of Work The normal hours of work associated with the post are 35 hours per week, usually discharged between the hours of 8.00am and 8.00pm on a Monday to Saturday basis, as appropriate to the particular service. The specific focus of the unit based administrator includes a commitment to a starting time of no later than 8.00 am on the specific SCSC Programme unit. The appointee may be required to attend at such other times as are required for the proper discharge of duties including attendance outside normal working hours. 6. Probation The successful candidate will be appointed initially for a probationary period of 6 months. During the probationary period, progress or otherwise will be monitored and at the end of the period, the service will be: a) Certified as satisfactory and confirmed in writing b) In certain circumstances this period may be extended and, in such case, you will be advised in writing of this and the duration of the extension 7. Retirement No age restrictions shall apply to a candidate except where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). In this case the candidate must be under 70 years of age on the 1st day of the month in which the latest date for receiving completed application forms for the office occur. Continued employment is conditional upon capacity and conduct of the employee. 8. Annual leave Annual leave and public holidays are granted in accordance with the provision of the Organisation of Working Time Act. 1997. Your annual leave entitlement will be advised to you by the Human Resources Department in your contract of employment. Annual Leave may be based on a number of factors such as grade, years of service and whole-time equivalency. 9. Sick Leave Payment of salary during illness will be in accordance with arrangements as approved from time to time by the Department of Health and Children. 10. Termination of office The employment may be terminated at any time by two months’ notice on either side except where circumstances are dictated by the Minimum Notice and Terms of Employment Act 1973/77. The Management’s right under this paragraph shall not be exercised save in circumstances where the Management is of the opinion that the holder of the office has failed to perform satisfactorily the duties of the post or has misconducted himself/herself in relation to the post or is otherwise unfit to hold the appointment. 11. Garda Vetting Checks Arrangements have been introduced, on a national level, for the provision of Garda Vetting Checks in respect of candidates for employment in areas of the Health Service, where it is envisaged that potential employees would have substantial access to children or vulnerable adults in the course of their duties. Garda vetting is done for the protection of these groups and the National Rehabilitation Hospital reserves the right to revert employees at any future point, as deemed appropriate by Hospital Management. 12. Confidentiality In the course of your employment, you may have access to or hear information concerning the medical or personal affairs of patients and/or staff, or other health services business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer, on no account must information concerning staff, patients or other health service business be divulged or discussed except in the performance of normal duty. In addition, records must never be left in such a manner that unauthorised person can obtain access to them and must be kept in safe custody when no longer required 13. Hygiene During the course of employment staff are required to ensure that the hospital’s hygiene and infection control policies are adhered to at all times. All employees have responsibility to prevent transmission of infection by adhering to and implementing optimal hand hygiene and adhering to the Hospital’s Hygiene processes. Hygiene is a fundamental component of the National Rehabilitation Hospital’s quality system to ensure the safety and well-being of its patients and staff and plays a role in the prevention and control of healthcare associated infection. 14. Policies / Legislation All Hospital policies and procedures form an integral part an employment contract and may be subject to update and revision, from time to time, in consultation with union representatives as appropriate. Employees are required to comply with all hospital policies, procedures (e.g. Dignity at Work, Trust in Care, Computer Usage Policy) and the Hospital’s ethical codes of practice. Employees are required to abide by the hospital’s code of behaviour and the code of practice as defined by their relevant professional body. 15. Disability Census As part of the NRH’s commitment to supporting the employment of people with disabilities and to comply with the requirements of the Disability Act 2005, all staff are required to inform the Director of Human Resources of any personal disabilities. This information is only requested in the event that appropriate arrangements must be put in place during the course of one’s employment and will be stored in compliance with Data Protection Legislation. 16. HR Department Privacy / GDPR Policy In order to carry out its administrative functions the Human Resource Department in the National Rehabilitation Hospital collects and processes personal data relating to individuals, which includes the job applicants and staff of the Hospital. The Human Resources Department takes the confidentiality of all personal data seriously and consequently takes all necessary steps to comply with data protection legislation including the GDPR. The Human Resource Department collects personal data only in order to meet specific lawful purposes and will retain that data only for so long as necessary. We also ensure that all reasonable technical and organisational security measures are in place to safeguard personal data. Ordinarily, the Human Resource Department will not pass personal data to any third party except where required by law, or under statutory obligations, or to fulfil a contract of employment or for other legitimate purposes as balanced against the rights and interests of the Data Subject. If you have any concerns about how your personal data is processed, you may contact our Data Protection Officer (dpo@nrh.ie). Please refer to the National Rehabilitation Hospital Human Resources Privacy Policy Document for more information. The Policy Document is available on request from the Human Resources Department. 1. Qualifications The candidate must, on the latest date for receiving completed application forms for the office, possess: Experience & Skills: • The successful candidate will have a minimum of three years’ experience of working in an administrative capacity. • Previous experience in a hospital administration, healthcare or Out-patient setting would be an advantage. • Experience dealing with staff, patients, visitors and members of the public is an advantage. • Knowledge of medical terminology essential • Have excellent knowledge of general office procedures. • The ability to work as part of a team. • Have a high capacity for responsibility and individual initiative. • Excellent interpersonal and communication skills • Must be highly motivated and able to prioritise. • Due to the programme operational service’s needs, the successful postholder will be required to be flexible in this position and is expected to facilitate early shift hours. Qualifications: • A recognised and relevant qualification in administration, medical or similar of at least Level 5 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI). • Ability to demonstrate excellent keyboard and Dictation skills is essential. • Excellent knowledge of Microsoft Office (in particular Word, Excel, Outlook, Access & SharePoint). Aptitude for computing- ICDL (former ECDL) qualification is essential. • Good working knowledge of PAS, T-Pro and TrakCare is essential. 2. Health Candidates or any person holding the office must be free from any medical condition which would render them unsuitable to hold the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. For the purposes of satisfying the requirements as to health, it will be necessary for each successful candidate before he/she is appointed to undergo a medical examination by a qualified medical practitioner to be nominated by the Chief Executive or designated officer. Any irregularities reported as a result of this examination which render the incumbent unsuitable for the post must be remedied / addressed before appointment. Health Promotion – The Hospital is committed to promoting healthy lifestyles for both patients and staff. Staff are expected to participate in initiatives to support better health and well- being in line with the Hospital objectives. 3. Character Candidates for and any person holding the office must be of good character. Overview of the Role The Spinal Cord System of Care Programme Unit Based Administrator will be responsible for conducting and leading the provision of administrative support services to specific clinical teams and professionals within their designated area. In doing so they will be responsible for compliance with the hospitals policies and procedures in carrying out the role in a professional and efficient manner. It is expected that the appointee will possess the requisite skills of administration, teamwork, good organisation and communication, along with a flexible approach to their work. ACCOUNTABLILITY, DUTIES AND RESPONSIBILITIES General Accountability • Be required to be flexible to work in all areas of the Spinal Cord System of Care Programme and fulfil the duties associated with same including working in the Cedars building if required. • Maintain an awareness of the privacy of the patient in relation to all administrative activities. • Demonstrate behaviour consistent with the values of the hospital. • Be responsible for the provision of administrative support services to their designated area. • Ensure that a safe environment is maintained for other staff, colleagues, patients, and visitors. Both employees and management are required to adhere to Health and Safety regulations by ensuring that they report any Health and Safety issues. • Be responsible for the day-to-day security of the work area to which assigned with particular awareness of fire regulations and security arrangements e.g., ensuring computer screen or office door is locked when unattended, VDUs are not visible to the public with sensitive patient or business information, patient records are kept securely etc. • Keep up to date with all relevant mandatory training for the programme and their specific area. Specific Accountability • Report to the Spinal Cord System of Care Programme Manager or designated Deputy. • Provide administrative support to specific clinical areas within the Programme as designated by the Spinal Cord System of Care Programme Manager which may be changed as necessary to meet the requirements of the programme. • Actively manage and co-ordinate their designated area of work. Outline of Duties and Responsibilities General • Be based on the unit hub from 8.30am to 10.30am daily and at other times as required. • General telephone and email queries. • Correspondence (e.g., post) management for members of the interdisciplinary team (IDT), the unit and related activity (e.g., requesting HCRs). • Healthcare records and general unit filing. • Carry out any duties as assigned by the Programme Manager, including the provision of cover in other areas when required. • Book transport- or translation services as necessary. Dictation: • Consultant and NCHD correspondence to other hospitals or GPs regarding patients. • Other dictation as needed to support the unit. New Admissions: • Prepare patient admission documentation e.g., over bed signs and drugs kardex stickers, wristbands and ID labels etc. • Set up relevant electronic folders for patients on NRH common • Confirm accuracy of contact information and GP details with individual patients. Inpatient Process • Schedules: Oversee electronic scheduling process. Input information as required and photocopy, distribute to the units and email to the treating team when complete. • Units: File, update and maintain the HCR for all current inpatients. Provide administration support to the team Book transport for patients. Arrange an interpreter where necessary. • Conferencing: Compile weekly conference list with treating team, print a copy for the unit and distribute to the team via email. • Huddle: Attend the daily unit huddle • Discharge: Track the progress of the ITDR when the patient is due for discharge. When the consultant/registrar has signed off on the ITDR then print off, give the patient’s copy to the unit, file and post to the relevant parties. Complete a final audit on the chart, including collection of SCSC Programme data, and complete any outstanding filing before releasing the chart for collection by medical records. • Post Discharge: On completion of the ITDR complete the outpatient follow up appointment form as requested on the ITDR and forward to OPD. Liaise with urology re any follow up appointments as per ITDR. Put up referral for post discharge liaison call on Trakcare. Remain as a point of contact for patient or family member until six weeks post-discharge. Outcomes Reporting: • Collect and collate data from the HCR and online folders as required by the Spinal Cord System of Care Programme Manager. PAS & Trakcare: • Update PAS daily and print off a daily unit census report. Update PAS for weekend leave & discharges on Trakcare when necessary. In addition, the following general duties of Grade IV role apply: • Provide cover for absent administrative staff in any area. • Provide feedback for units at DOSH as required • Ensure administrative support services are carried out efficiently and effectively. • Ensure staff understands the importance and relevance of quality in relation to their everyday work. • Ensure that all relevant staff treat patients and visitors with courtesy and respect in line with the values of the hospital. • Liaise with the Manager in relation to staff cover requirements. • Play an active role in staff training and development ensuring that team members gain experience in the various functions of the area and that they develop the necessary skills to carry out the functions required. • Support the collection of statistical information in their area. • Help in the assessment of need for further service developments. • Actively participate at meetings. • Maintain efficient general office procedures as appropriate to the post. • Process and facilitate in the collation and presentation of data in relation to work undertaken. • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner. Patient Safety & Quality The NRH prioritises the delivery of quality and safe patient care under HIQA, CARF and other quality standards. It is the responsibility of all staff at all levels to ensure that the highest level of quality services required for each patient is maintained. If you have a concern regarding any issue of patient safety and well-being, please bring this to the immediate attention of your manager. Quality and Patient Safety supports the Health Service to deliver high quality and safe services to patients and service users. The post-holder is responsible and accountable to deliver a quality service that ensures patient safety. The post holder will work within a risk management framework that complies with the Health Information and Quality Authority (HIQA) National Standards, CARF Standards and other quality standards as appropriate. Salary: €35,256 - €54,370 per year
