Administrative jobs in Dublin
Sort by: relevance | datePayroll & Finance Administrator
This is a fully onsite role in Dundrum To ensure accurate and timely processing of payroll and support core financial administration functions, contributing to the smooth financial operations of the organization. Key Responsibilities
Grade VII M365 Administrator
Purpose of Role The role will be working as part of the Cloud team in supporting Tusla’s Microsoft M365 environment with over 6,000 users. The role will include Infrastructure Management and Administration of Microsoft Exchange, Entra, Intune and Teams. Reporting Relationship The successful applicant will report to the ICT Cloud Manager or other relevant manager. Duties and Responsibilities
Vehicle Administrator
Due to on-going growth within the group, we are now recruiting for a Vehicle Sales Administrator to join our business. Full training will be provided. Joe Duffy Group is Ireland’s leading motor retailer representing 13 brands across 24 locations with a team of 600 employees and an enviable franchise portfolio of world-leading brands. In 2023, Joe Duffy Group was announced as Ireland 9th Best Employer in the Sunday Independent. Our competitive advantage is underpinned by the quality of the people we employ and the unrivalled career path we can offer. We are looking to recruit a dynamic and ambitious individual that displays drive, passion, energy, talent and integrity. Vehicle Sales Administrator You must have superb telephone handling and customer service skills as part of your day to day duties will be liaising between our customers and internal colleagues arranging deliveries of vehicles as well as using our systems About the Role The main duties of the role will involve: To ensure invoices and taxing vehicles are completed accurately and on time. To create vehicle and customer records facilitating the development of an accurate, clean customer database and vehicle history. To continuously deliver the highest level of satisfaction to internal and external customers. Order processing sold vehicles. Keep management and team members up to date with any relevant issues. Be responsible for the day to day activities in vehicle processing. Maintain the highest dealership standards CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
HSCP Directorate Administration Team Manager
Closing date for applications 17th July 2025, however, The Mater reserves the right to close the competition early. The Administration Team Manager (ATM) provides high-quality administrative management and coordination support to the HSCP directorate. The directorate comprises 8 HSCP departments including audiology, clinical nutrition and dietetics, medical social work, physiotherapy, podiatry, psychology, occupational therapy and speech & language therapy. The role includes responsibility and accountability for the leadership and supervision of the directorate administration team He/she will be responsible for ensuring optimal clinical administrative support is provided to the HSCP departments in an efficient, cost-effective and streamlined manner. The post holder provides administration support to the HSCP directorate lead including diary management, organising and minuting meetings and managing communications to the directorate management team. Please see the attached job description for more information. Informal Enquiries to: Louise Collins, HSCP Directorate Lead Tel: 01 860 7548 Email: louisecollins@mater.ie
Office Administrator
Job Summary: All About Healthcare is seeking a proactive and organized Office Administrator to support the day-to-day running of our care team operations and provide administrative assistance across Contact Care and The Care Team . This part-time role is central to ensuring smooth office processes, maintaining compliance, and supporting both internal staff and external stakeholders. Key Responsibilities and Duties:
Administrator Booking Officer
The Sign Language Interpreting Service (SLIS) is an independent body, funded and supported by the Citizens Information Board (CIB), to develop, promote and deliver quality sign language interpreting services to the Deaf community in Ireland, including face to face and remote services . SLIS is working to enhance the availability and quality of sign language interpreting in Ireland in response to the National Disability Inclusion Strategy 2017-2021 and the Irish Sign Language Act 2017. Nature and scope The SLIS Administrator provides administrative support to SLIS services including the referral service, social fund, emergency services, access support service and IRIS (Irish Remote Interpreting Service), as well as general organisational administration. main responsibilities Administration 1. Deal appropriately with all relevant telephone, letter and personal enquiries. 2. Assist in the production of documents and materials. 3. Maintain an efficient records management system and assist in the preparation of administration and management reports. 4. Maintain the office in relation to office supplies, upkeep of equipment, and maintenance of premises. 5. Organise meetings, arranging the venues and necessary facilities, informing participants and taking minutes of meetings as required. 6. Be aware, and on occasion, co-ordinate the diaries of team members as required. Booking and Referral System 7. Manage the day to day operation of the booking and referral system by ensuring the database of interpreters and service users is maintained and interpreters have been correctly allocated to each assignment. 8. Respond in a timely and accurate manner to all booking and referral enquiries. 9. Administer Service Level Agreements with interpreters, as appropriate. 10. Support Deaf citizens to get appropriate access the services through the provision of sign language interpreting. 11. Provide information to service providers on good practice for organising sign language interpreting services. 12. Liaise with interpreters and service users. 13. Liaise with external technical support in relation to the development of the SLIS website and Booking System. General 14. Participate in Performance Management Development System (PMDS) 15. Attend agreed training and development courses to maintain and improve performance including Irish Sign Language, if required. 16. Provide administrative & other supports to the work undertaken by SLIS and its working groups as required. 17. Undertake such other duties as may be agreed from time to time with the Manager, SLIS. Terms of Employment Reports to The SLIS Manager. Location Your place of work will beSLIS, Deaf Village Ireland, Cabra, Dublin 7. Hours Hours of work are 35 hours per week. Flexible working hours may be required on occasion. Time off in lieu may be accumulated with prior agreement with the Manager. Salary The appropriate SLIS Salary scale is €28,330-€43,280(pro-rata for part-time). It is anticipated that new entrants to SLIS will be appointed on the 1st point of the scale. Incremental credit, should it be awarded, will be based on previous relevant experience as set out on the application form only. Annual Leave This post equates to 23 days per year (pro-rata for part time staff), exclusive of public holidays. Superannuation A superannuation scheme is in place. Eligibility criteria apply. Duration Specified purpose1-year contract from September 2025 to September 2026 to backfill for the substantive post-holder’s career break.These arrangements may be subject to change or review at the request of either you, SLIS Manager or the Board of Management. Person Specification · Experience working in an administration role. · Excellent organisational and record keeping skills, with strong attention to detail. · Good IT abilities, including Microsoft Outlook, Word, Excel, Teams. · Self-starter with ability to work on own initiative and manage own workload effectively. Desirable · Knowledge or experience working with the Deaf community. · Competency in Irish Sign Language. · Skills or experience working with IT programmes. · Additional promotional, financial or other administrative experience.
Listings Administrator
Description OVERVIEW The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. The Maples Group looks to add a Dublin based Listings Administrator to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent. Who We Seek Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work. About the Role The role is to assist the listing team with the administrative and billing tasks necessary to facilitate debt and funds listing and the ongoing maintenance of those listings. The role will involve:
Genetics Administrator Panel, Department Of Clinical
Purpose of the Role The purpose of this post is to ensure a high standard of service delivery, optimize workflows, act and contribute to the strategic objectives of the department through strong organisational, communication and leadership skills. To support the efficient operational management and coordination of regional genetics clinics by overseeing clinic scheduling, patient pathways and administrative processes to ensure delivery of high quality patient centred care. Essential Criteria: • Minimum qualification of a successful completion of Leaving Certificate or equivalent • Have achieved a minimum of Level 6 QQI qualification • Minimum of four years of relevant experience in a healthcare setting, with at least two of these at Grade IV • Knowledge of hospital operational policies and procedures • Excellent interpersonal skills and the ability to communicate successfully and sensitively with patients, public, staff and management • A clear understanding of the need for adherence to patient and staff confidentiality • Excellent IT skills, with experience in working with ICT packages including Microsoft Office • Proven experience of improving processes and technical/analytical responsibilities • Proven ability to draw conclusions from analysis undertaken Applications for this post must be accompanied by a cover letter, setting out relevant experience that illustrates how the essential criteria listed above is met. The criterion for short listing is based on the requirements of the post, as outlined in the eligibility criteria. * Please note that you must submit a cover letter with your CV, this forms part of your application and CV’s will not be accepted without a detailed cover letter. The closing date for submissions of CV’s and cover letter is 14thJuly 2025 by 23:45pm. Applications must be completed through the advertised post on CHI.jobs by clicking ‘Apply for Job’. Applications will not be accepted through direct email or any other method. For informal enquiries for this specialty/department, please contact Ms Lisa Malone, Genetics Administration Manager (01-4096699) lisa.malone@childrenshealthireland.ie For other queries relating to this recruitment process, please contact Talent Acquisition Team recruitment@childrenshealthireland.ie PLEASE NOTE: CHI has transitioned to a process of a one commencement day per month for all new employees, CHI internal transfers and Secondments. This update to our Onboarding process is aligned to changes in our monthly/fortnightly payroll and with the launch of our new corporate induction program. This process enhancement ensures that we can thoroughly prepare for your arrival and facilitate a smooth transition in your onboarding journey. So that the Onboarding team can confirm your start date, you will need to ensure that your mandatory training is completed at least 7 days prior to your commencement date. It is important for you to note that if you do not have your pre-employments and mandatory training completed in time, your commencement date will be deferred to the next available date. Below, you’ll find the list of commencement dates for 2025. · August 11th · September 1st · September 15th · October 13th · November 10th · December 15th
Post Office Administrator
Main purpose of the role: Ensure the post office operates efficiently and effectively at all times and ensures cash is secured and balances correctly. The ideal candidate will have/be: Experience in a similar position is an advantage Minimum 1 years€,, experience in a cash handling role Excellent numerical skills Excellent communication skills Main duties: Oversee and ensure the smooth running of the post office Maintain all security measures, ensuring all valuables (cash, coupons etc.) are kept secure Maintain confidentiality at all times Reconcile daily cash in line with post office procedures Conduct daily safe counts Complete over and under reports daily
HR Administrator
SALARY SCALE: Department of Health & Children consolidated pay scales (01/03/2025) apply per annum pro rata: Grade IV | €35,265 - €51,206 (LSI’s €52,768 & € 54,370) This position is funded by the H.S.E. The successful candidate’s salary will be calculated strictly on the number of years of relevant/comparable experience, i.e. each year of relevant/comparable experience will decide the point at which your salary will be between the 1st and last point of the pay scale above. For any salary queries please contact the HR department on: 01-491 25 94. PENSION SCHEME For HSE funded contracts there is mandatory enrolment in the appropriate Public Sector pension scheme. HOLIDAYS: 27 days per annum pro rata HEALTH A candidate for and any person holding the post must be fully competent and capable of undertaking the duties attached to the post and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. For the purpose of satisfying the requirements as to health, the successful candidate,before being appointed, shall undergo a pre-employment medical. CHARACTER A candidate for and any person holding the office must be of good character. HOURS OF WORK 17.5 hours per week. Details of starting and finishing times, which may vary in accordance with Hospice needs, will be notified to you by your Head of Department/Deputy. There will be times when you will be required to work outside ofthe normal office hours. WORKING WEEK Will be determined by the needs of the department. LOCATION This position is based in Harrold’s Cross however, Our Lady’s Hospice & Care Services (OLH&CS) currently operates across three sites; Harold’s Cross, Blackrock and Wicklow. In the interest of patient care and changing needs, candidates are required to be completely flexible and are obliged to carry out duties in any department or location of the Hospice or associated locations when required to do so by the Chief Executive Officer. ETHICAL CODE The post holder is requested to respect the special charism, ethos and tradition of OLH&CS and to observe and comply with its general policies, procedures and regulations. CONFIDENTIALITY You will have access to various types of records/information in the course of your work. Such records and information are strictly confidential and unless acting on the instruction of an authorised person, on no account must information concerning staff,patients or other Hospital business be divulged or discussed except in the performance of normal duty. In addition, records may never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required. GARDA VETTING Legislation has been introduced for the provision of Garda Vetting in respect of candidates for employment in areas of the Health Services, where it is envisaged that potential employees would have substantial access to children or vulnerable adults. The successful candidate will be required to satisfactorily complete the Garda Vetting process prior to an appointment being made. JOB PURPOSE The successful candidate will work closely with the HR Team in providing administrative and clerical support and will play a vital role in the day-to day running of the operational requirements as a key point of contact. The successful candidate will have the knowledge and experience to deal with queries as they arise and will be expected to problem solve in areas of work and develop solutions in a timely manner. Exceptional written and oral skills are required as well as the ability to multi-task. Good organisational and time management skills are also required. MAIN DUTIES AND RESPONSIBILITIES • First point of contact for all queries to the HR department • Answer queries in a timely and professional manner or allocate to appropriate member of the HR team in a timely manner. • To record, maintain and monitor all employees’ forms and details in SAP (SAP refers to OLH&CS Integrated Time Management, Payroll and HR System). • Provide SAP support to Line Managers. • Compile HR related data and reports as required. • To liaise with Payroll on any SAP updates in payroll (e.g. starters/leavers/changers) and with external SAP support providers as required. • To organise and schedule the department’s appointments / diary. • Procurement Officer for the HR department, maintaining records and liaising with external vendors to ensure the smooth day-to-day running of all the equipment in the department. • To ensure that HR filing and records are accurately maintained and stored in a safe and confidential manner. • Provide SAP support to Line Managers. • Receipt of medical certificates, recording of information and notification to salaries department, Occupational Health and, depending on the nature of the illness, Risk Management. • Administer leave types such as maternity, parental, paternity, carers leave • Develop/maintain leave related HR policies • Provide support to the Paper Light project associated with employee files. • To conduct research with external parties regarding HR queries as requested by Senior HR Partners and Director of HR & Training. • To conduct all communications in a professional, efficient and courteous manner. • To liaise with Heads of Departments and external agencies on behalf of the HR department, as appropriate. • To facilitate meetings by arranging venues, circulating information to appropriate personnel, provision of refreshments etc. and to attend meetings and take minutes of meetings in the HR Department as requested. • Administrative support to the Director of HR and to the HR Department • Any ad hoc duties associated with the role and other duties as may be assigned to the post holder from time to time and shall include deputising for other clerical/administration staff, when required, and such duties as may be assigned to him/her in relation to any other area of the Hospice complex. General | role specific • Work closely with other members of the HR team in the overall development of the HR Function. • Ensure that all duties are conducted in a professional and confidential manner. • Lead and contribute to strategic and operational organisation projects and initiatives. Self-Development • To be aware of current developments and issues in Human Resources by reading current literature and keeping abreast of new developments, attending seminars, lectures and courses when possible and as appropriate in consultation with your Head of Department. • To assume responsibility for your own professional development and safe work practice. • To ensure a safe environment for himself/herself, colleagues and visitors. Professional • To present and act in a professional manner at all times and ensure colleagues do likewise. General • Have an excellent knowledge of and adhere to OLH&CS policies, practices and procedures at all times. • Ensure confidentiality in all matters of information obtained during the course of employment. • Keep up-to-date with developments of professional practices and all other relevant matters to ensure maintenance of knowledge and skill base. • To work in a safe manner with due care and attention to safety of self and other authorised persons in the workplace. • Maintain a safe work environment in co-operation with the Hospice Management Team and with reference to the Safety, Health and Welfare at Work Act, 2005: in that respect report any accidents / near misses and document according to policy. • Provide cross cover for other areas when required and such duties as required. • To effectively and efficiently use information technology for the role in a manner which integrates well with systems throughout the Hospice The duties and responsibilities detailed above reflect the present service requirements and are not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to the post holder from time to time and to contribute to the development of the post while in office. This job description will be subject to review in the light of changing circumstances. This job description is not intended to be exhaustive but should be regarded as providing guidelines within which individuals work. Criteria Essential Qualifications (a) Eligible applicants will be those who on the closing date for the competition: (i) have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination OR (ii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction OR (iii) Hold a comparable and relevant third level qualification of at least level 5 on the National Qualifications Framework maintained by Qualifications and Quality Ireland,(QQI). Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria. AND (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office. HR qualification Experience Minimum of 1 years previous administration / clerical experience. Excellent office-based communications skills including phone, email, letter writing and notetaking, and be able to communicate effectively in a clear and concise manner. Microsoft Packages. Excellent Customer Services skills. A flexible approach to carrying out the duties of the post including providing efficient general administrative support to the designated area.
