Local Government jobs
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Salary (£) Band 5, SCP 26-31, £31,586 to £35,235 per annum, pro rata JOB PURPOSE The post holder will be responsible for the implementation of the relevant management information and financial procedures, to ensure the efficient and effective operation of the Training and Apprenticeship programmes in order to maximise funding. This will include assisting with matters pertaining to the integrity, completeness and reporting of data. MAIN DUTIES AND RESPONSIBILITIES Management Information System 1. Provide guidance and ensure the effective operation of the Training Organisation management information systems. 2. Ensure standard procedures are adhered to in the use of the management information systems. 3. Maximise the capability of the TAMS and other management information systems. 4. Prepare for both internal and external audits. 5. Liaise with Supplier Services regarding the TAMS system and claims. Organisation and Administration 1. Ensure that administrative procedures are adhered to in line with Training Organisation policies. 2. Disseminate all correspondence from DfE to ensure that relevant staff are kept up to date with DfE memos and Programme Guidelines. 3. Maintain operational requirements for Training and Apprenticeship programmes. 4. Establish database of information on new entrants to meet DfE requirements. Maintaining and Reporting Statistics 1. Provide weekly and monthly reports to the Senior Finance & Information Systems Officer to meet specified deadlines. 2. Establish and maintain a database to track participant retention, achievement and progression. 3. Provide statistical data for Training and Apprenticeship programmes to meet the requirements of ETI, DfE, other external agencies and internal users. 4. Prepare relevant information and reports to Heads of Schools regarding Current Listings, Qualifications, Certificate claims and ORF deadlines. Financial Responsibilities 1. Be responsible for and participate in the preparation and processing of weekly payrolls and deal with queries regarding payments for all participants. 2. Process all relevant documentation regarding payment of participant and employer bonuses. 3. Be responsible for and participate in the preparation and submission of monthly claims for Training and Apprenticeship programmes. 4. Ensure all relevant funding is claimed for Training and Apprenticeship programmes within specified timeframes. 5. Analyse claims and ensure that all received funding reconciles with processed claims and action as necessary. 6. Using an income forecasting model prepare an annual financial projection showing monthly income targets for the various programmes and strands within the Training Organisation. 7. Analyse actual income against budgeted on a monthly basis, identify variances and disseminate this information to appropriate personnel. 8. Maintain financial records and provide financial reports to the Finance Department, Head of Training Programmes and Apprenticeships in order to facilitate the dispersal of TO surplus to schools 9. Prepare and issue monthly invoices and statements to employers and other training providers. 10. Reconcile debtors’ ledger and provide financial reports. 11. Reconcile Petty Cash. General 1. Train staff in the operation of financial, administrative systems and MIS systems NOTES 1. This is a description of the job as it is at present constituted. The duties and responsibilities are intended to give a broad indication of the variety of tasks the post holder may be asked to undertake. It should be noted that a job description is not an exhaustive list of activities and staff may be asked to carry out duties commensurate with the grade of the post. The job description may also be amended to take account of changed circumstances, and staff will be consulted when this is necessary. It is the College’s aim to reach agreement to reasonable changes, but if agreement is not possible, the College reserves the right to insist on changes to a job description after consultation with the post holder. 2. In carrying out the duties and responsibilities of the post it is expected that the post holder will do so in accordance with the College Ethos Equal Opportunities Policy and that in doing so the post holder will contribute to the discharge of Section 75 statutory duties and implementation of the College Equality Scheme 3. This is a post which is governed by The Protection of Children and Vulnerable Adults (Northern Ireland) Order 2003. Before appointing anyone to this post, it is policy to ask for the relevant check to be carried out by Access NI. 4. The College operates a no smoking policy and all staff are expected to adhere to this. 5. In order to deliver its objectives, the College has developed to the following set of values and all staff expected to work within these; 6. All staff at Deputy Head of School Level and above (including staff on NJC Terms & Conditions, band 6 and above) are required to participate in day, evening and holiday cover rotas as required. 7. All Staff are required to contribute to a healthy and safe working environment and to adhere to all health and safety regulations and College policies. 8. All staff have a responsibility for ensuring that risks are managed at College, team and individual level. This process will include the assessment and effective control of all acceptable risk situations. 9. All Budget holders will be responsible for ensuring the delivery of a balanced budget across their area of responsibility, including the delivery of any agreed cost improvement programmes. 10. Staff will be expected to participate in staff training and development activities to update and enhance their own knowledge, skills and professional competence needed to fulfil the role effectively. 11. Please note that a waiting list may be created from this post from which further appointments may be made should the same or a similar post arise within six months of the interview date. Please note such posts may be based at any College Campus.
Lecturer/assessor Register
Part-time Lecturers assist with the delivery/assessment for full and part-time courses across a range of curriculum areas. Supplementing our core delivery team, we are looking for individuals that can provide our students with a quality learning experience, bringing with them their skills and expertise from a wide range of industries. Candidates who are successfully appointed to the Part-time Lecturer/Assessor Register 2025-26 will remain on this register for a period of two academic calendar years from the date they were appointed. There is no guarantee of work, however, if work becomes available the hours of work will vary based on the business needs of the college. The post holder will be required to adopt a flexible approach as teaching hours will be required at various times including the possibility of some evening work. However we will always take into account your availability preferences. Please note: You can apply for a maximum of 3 curriculum areas.
Teacher
See attached job advert NB: Temporary Part Time (1 year)(2 days per week/12.96 hours)(Thur&Fri)
Food Service Assistant
Would you like to be part of a team that believes people are our greatest asset? Our family values speak for themselves: Do the right thing, Have fun & grow together, Take pride in what you do! We are currently recruiting for a Catering Assistant to join our team based at the Ulster Museum Belfast. This is a great opportunity to join a world leading facilities management company. Working Pattern:
Customer Sales Advisor
KEY PURPOSE OF THE JOB: The post holder will provide a professional customer service experience for visitors, members and potential members. This will include selling all relevant Sports & Leisure services and products to existing and potential customers and promoting all relevant Council services, events and programmes. The post holder will handle associated financial transactions utilising relevant Leisure Management Software and assume other delegated duties relevant to the post reasonably assigned by the Operations Manager and Operations Coordinator, including duties/location to cover leave/other absences across Sports and Leisure facilities. KEY DUTIES AND RESPONSIBILITIES: 1. In line with the Council’s Customer Care Standards, provide a front of house service to include greeting and advising customers and responding to customer queries to ensure that all customers have a positive and enjoyable experience. 2. Proactively sell and promote services offered by the Centre and Sports Services. This will include point of sales promotions and, on occasion, promoting services at special events. 3. Process casual and member activity bookings including taking telephone and emails inquiries. 4. Process customer purchases and reconcile cash in preparation for lodgement in accordance with Council procedures. 5. Carry out all relevant clerical duties pertaining to the role as and when required as instructed by the Operations Manager. 6. Under the direction of Operations Manager, assist in the replenishment of stock, stock control and replenishment of information stands. 7. General monitoring of members of the public throughout the facility to ensure that all Child Protection and Vulnerable Adult policies and procedures are complied with. 8. Ensure compliance with Council policies and procedures and operate within the highest standards of personal behaviour which reflect the core values and behaviours of the organisation. 9. Ensure the provision of high standards of customer service within the facility and across Sports Services. 10. Promote and manage the service effectively and communicate in a way, which enhances and promotes the public image and overall reputation of the Council, including product knowledge and awareness. Note: The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation. Qualifications and Experience It is essential that applicants have a minimum of: 1.1 - 5 GCSE passes at grade A-C, NVQ level 2 or equivalent 1.2 - One years’ experience in a similar position, to include front of house, customer service, administration/clerical work 1.3 - Experience in cash handling and the preparation of lodgements. 1.4 - Experience using MS Word and Outlook. Where applicants do not hold the qualifications as outlined in 1.1 above, they must demonstrate a minimum of 4 years’ experience as outlined in 1.2 above. Skills Good Customer Care skills. Effective Oral & written communication skills. Good Organisational skills. General Applicants must be prepared to work on a rota system which includes evening and weekend shifts, Desirable Criteria Knowledge 1. 5 - Knowledge of a Computerised System.
Teacher Of Learning Support
See attached job advert NB: Temporary Part Time (3 days/19.44 hrs)
Teacher
See attached job advert NB: Temporary Part Time (1 day/6.48hrs per week)
Nursery Assistant
Nursery Assistant- Full-time Permanent- Dundonald Are you passionate about working with young children? Do you have a caring and patient nature? We’re looking for a Nursery Assistant to join our vibrant team, where you’ll have the opportunity to make a real difference in the lives of children, all while enjoying a fantastic work-life balance. Our award-winning nursery, Little Gems, is seeking a dedicated and enthusiastic Nursery Assistant to join their team! This is a full-time position, working 36 hours per week over 4 days between 7.30am and 6.00pm, according to a weekly rota. As a Nursery Assistant, you will play a crucial role in assisting in the daily care and supervision of the children and supporting the overall well-being of each child under your care. Part-Time hours can be discussed at interview. Why Join Us? 4-Day Working Week – More time for you to relax, explore hobbies, or spend time with loved ones! Supportive Environment – Work with a friendly, dedicated team of professionals who are committed to providing exceptional care and education. Personal Development – Receive ongoing training and development opportunities to enhance your skills and career. Job responsibilities: - Responsible for the daily needs of the children in the nursery - Arranging and conducting play activities - Changing duties - Feeding duties - Cleaning duties - Assist the team to develop and implement play programmes - Maintain daily reports and observation records - Maintain open communication with parents, keeping them informed of their child's progress and daily activities - Any other reasonable duties as required by management Essential criteria: - Strong communication and interpersonal skills - Reliable, punctual and able to handle the physical demands of the job - Patient with a positive attitude - Ability to work well in a team and independently Desirable Criteria: - NVQ level 2 in childcare (or be working towards this) - CACHE diploma or equivalent - Previous experience in a day nursery or childcare setting Benefits: - Parking available - Uniform provided - Training and development opportunities in Childcare levels. - Strong team and company culture - Paid activities throught the year If you’re looking for a rewarding career in early years education, with a great balance between work and life, we’d love to hear from you! Apply today and start your journey with us. * Must be aged 18 or over at the time of application
Museum Assistant
**Please read the recruitment pack before completing your application** Whilst the Council are recruiting for a permanent Museum Assistant in Down County Museum, please note that a reserve list will be compiled for future permanent, temporary, full time and part time posts for Museum Assistant positions in Downpatrick and Newry. Job Summary As a member of a team of front-line staff provide a positive visitor experience and ensuring the highest levels of customer care and satisfaction to the public by providing a quality welcome, information, safeguarding and hospitality service. This will include ensuring high standards of security, cleanliness and housekeeping at museum facilities. Assisting with events, education activities, deliver tours of the museum, help with exhibitions and handling cash, take bookings and deal with enquiries and record complaints. Maintain a safe environment and monitor museum systems and equipment undertaking building and safety checks and reporting any faults immediately for actioning. Hours of work 36 hours per week. Duration of Appointment Permanent Location Down County Museum Salary Scale 4, SCP 9 - 13, currently £26,409 - £28,163 per annum based on a 36 hour week (pro rata to hours worked). It is Council policy to appoint at minimum salary scale point.
Events Officer
***Please read the recruitment pack before completing your application forms.*** Whilst the Council are recruiting for a permanent Events Officer in Warrenpoint Town Hall, please note that a reserve list will be compiled for future permanent, temporary, full time and part time posts for Events Officer positions at Council Offices in both Downpatrick and Warrenpoint Town Hall. Main Purpose of Post/Job: To deliver the annual Programme of Tourism Events and Festivals across the district focused on increasing visitor numbers and tourism revenue, to ensure effective timely delivery of all tourism events within budget and to plan. Duration of Appointment: Permanent Hours of Work: 36 hours per week The post holder must be prepared to work outside normal office hours, including evenings, weekends, and Public and extra Statutory Holidays for which the appropriate payment will be made or time in lieu granted if relevant. Work Pattern: Flexi 36 hours Monday to Friday Hours of work are kept under review and may change in order to meet operational requirements, providing requisite notice.
