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Job Purpose: The purpose of the Medical Secretary Grade IV is to provide an exceptional and comprehensive support service delivery within the various Departments in CVRRE Directorate (Cardiology, Cardiothoracic, Vascular, Renal, Respiratory and Endocrinology) in consideration of Patient Care and the Departmental Administration Team. The Grade IV Medical Secretary will ensure that all duties, roles and responsibilities are completed to the required operational standards in line with the competency framework. In order to meet the service needs of the hospital the post holder may be required from time to time to work at different locations to the normal place of work i.e. across the Hospital Directorates. The post holder will also be expected to provide cover for colleagues during times of absence and change in service demands. KEY RESPONSIBILITIES Key Roles and Responsibilities include and are not limited to the following: Managing the Service: • Effective delivery of all departmental Medical Secretarial duties • Provide cover based on service requirements • Complete duties in line with operational standards • Adhere to all departmental policies and procedures • Contribute effectively to service development / service improvement • Deliver a professional and efficient service to Clinics / Diagnostic, patients and hospital staff • Work towards Departmental Key Performance Indicators • Ensure confidentiality of patient details (records) at all times • Work as a part of the wider Directorate Administration Team • Escalate to the Supervisor all queries / issues which cannot be resolved locally • Follow the Supervisor’s lead and direction • Attend all Team meetings as directed by the Supervisor / Administration Team Manager • Ensure that work completed is done so in an accurate manner • Complete tasks allocated to the highest standard set by the hospital • Ensure that any handovers are completed on time providing all relevant details to the supervisor • Report any potential risks to the Supervisor • Assist in departmental audits as assigned by the Supervisor • Represent MMUH in a professional manner at all times • Reception and telephone duties • Collect and file laboratory reports, retrieve charts where indicated • Perform all TPRO transfer duties as required i.e. clinical letters and/or reports • Show drive and initiative in completing tasks Planning, organising and problem solving • Plan, organise and control service delivery within the administration duties on a daily basis • Organise outpatient clinics (Consultant and Nurse Led) as required; book appointments, follow up and testing, retrieve medical record files for clinics, register clinics and maintain TPRO • Maintain Consultant Work Lists, monitor closely bringing any outliers or queries to the Supervisor • Retrieve medical record files for Clinic and/or Cath Lab list when required • Manage inpatient and day case follow up • Participate in projects as required to improve service • Escalate any conflict related matters to the supervisor • Attend any training which may be advised by the Supervisor / ATM Communicating Effectively • Ensure good communication within the team at all times • Communicate effectively with other hospital wide departments and/or directorates • Represent the department / directorate in a professional manner • Attend to patient / visitor queries in an efficient and timely manner • Follow the Supervisor direction Maintaining Composure and Resilience • Maintain a professional manner at all times • Maintain composure during pressurised times • Address all patient queries in a polite and professional manner • Have a positive approach to your secretarial duties and responsibilities Availability • In order to meet the service needs of the hospital the post holder will be required to work at different locations i.e. across the Mater Hospital plus at Community Hub locations and any other location required for service delivery • The post holder will also be expected to provide cover for colleagues during times of absences Other Duties: • Display competence in all duties completed in line with the competency framework • Observe strict patient confidentiality • Work as part of the wider Directorate Team • Undertake any other relevant duties as requested by the management team • Support and adapt to changes that are implemented to improve the services • The duties and responsibilities contained within this Job Description are not exhaustive and may be reviewed by the Administration Team Manager as required CORE COMPETENCY • Effective Service Management and delivering quality service • Planning, Organisational and Problem Solving Skills • Communicate Effectively • Maintaining Composure and Resilience • Medical Transcription and TPRO Transfer General Responsibilities and Accountabilities Confidentiality You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality. Policies & Procedures You are required to familiarise yourself with and adhere to all policy and procedural documents relevant to your position. Hygiene Standards The highest standard of hygiene must be maintained in the Hospital at all times and all staff members are responsible for ensuring compliance with the Hospital’s requirements and standards with regard to hygiene. It is the responsibility of all staff to have a fundamental understanding of their individual responsibility in maintaining departmental and site hygiene standards. Health and Safety Ensure that effective safety procedures are in place to comply not only with the Safety, Health and Welfare at Work Act 2005 but also within the spirit of the Hospital’s mission, vision and values, and they are known and followed by staff. You are required to familiarise yourself with the requirements of employees under the Safety, Health and Welfare at Work Act 2005 and to promote a work environment that is compliant with the Safety, Health and Welfare at Work Act 2005. Each staff member is individually responsible for ensuring that the Hospital remains a safe place to work. Information Technology Ensure the most effective and efficient use of developments in information technology for administrative support in a manner which integrates well with systems throughout the organization. Business Continuity Management Business Continuity Management (BCM) is a holistic management process that identifies potential impacts that threaten an organisation and provides a framework for building resilience and the capability for an effective response that safeguards the interests of its key stakeholders and reputation (BS 25999). All Staff employed in the Mater Misericordiae University Hospital are obliged to: • Make themselves familiar with the Organisational Business Continuity Plan • Attend BCM education sessions provided for them • Make themselves familiar with their individual roles as set out in their departmental business continuity plan if applicable and/or the Organisational business continuity plan Note: These duties and responsibilities are a reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the Hospital. The incumbent will be required to maintain, enhance and develop their professional knowledge, skills and aptitudes necessary to respond to a changing climate. Qualifications Leaving Certificate Microsoft Office: Word, Excel, Outlook, PowerPoint Medical Administration Qualification such as Fetac Level 5 Experience 2 years’ relevant Clinic Administration Experience 2 years’ experience within a Healthcare Setting Organisational Knowledge Knowledge of Healthcare Standards Professional Knowledge Medical typing skills Working knowledge of medical terminology Excellent knowledge of administrative software Excellent level of administration skills Ability to work in a pressurised environment and use own initiative Ability to communicate effectively in a team Ability to multitask Ability to provide innovative solutions to problems Flexible approach Maintain discretion and confidentiality at all times Competencies / Other Skills • Effective Service Management and delivering quality service • Planning, Organisational and Problem Solving Skills • Communicate Effectively • Maintaining Composure and Resilience
Basic Respiratory Physiologist
1x Basic Grade Respiratory Physiologist post (full time). Permanent Contract. We are looking for a respiratory physiologists to join our dynamic and growing team of Respiratory Physiologists working alongside a strong team of specialist respiratory nurses and 10 Respiratory Consultants. The Mater hospital is the National centre for heart and lung transplantation and pulmonary hypertension to name a few. So therefore you will have the opportunity to develop your skills in diagnosing a wide range of respiratory conditions from our unique patient cohorts. The PFT lab perform and report on a range of respiratory and sleep diagnostics procedures with scope for expanding our diagnostic capabilities. We currently perform and report on the following tests: · Spirometry & reversibility testing. · Full pulmonary function testing (including Plethysmography). · Mannitol and Methacholine challenge testing. · MIP, MEP & SNIP. · Impulse Oscillometry. · CPET. · FeNO · Setup, analysis and scoring of limited sleep studies. · Full PSG service capabilities · Skin Prick allergy testing. Successful applicants will be given full training and exposure to all advanced testing. All physiologists in the lab will work between the hospital and in the integrated care hub in the community. Any query’s regarding the post don’t hesitate to contact the chief II respiratory physiologist Ciarán Heatley. Email: cheatley@mater.ie Contact number: (01) 803 2392
Mechanical Fitter
We have an immediate vacancy for a Mechanical Maintenance Fitter to join our Operations Team based in the Midlands & Northwest Regions Roles and Responsibilities;
Service Electrician
About the Role: Join the EPS team as a skilled Electrician based in Ballyhaunis, where you’ll play a key role in supporting essential water and wastewater infrastructure across the Western region. This is an exciting opportunity for a qualified electrician who thrives in a hands‑on, technical environment and is motivated by delivering high‑quality work that keeps critical public services running safely and efficiently. As part of a respected service & repair team, you will work on a diverse range of electrical installations, commissioning tasks and maintenance activities, helping ensure the reliable performance of treatment plants and pumping stations. Key Responsibilities:
Service Administrator
We are looking for an organised and efficient Service Administrator, to join our busy Service and Repairs team based in Naas, Co. Kildare. Responsibilities: We welcome speculative applications from individuals of all levels. If you are interested in working with us but are not sure if the role above is for you, please feel free to get in touch for an informal discussion about what we do and what you could bring to the team. If you need any reasonable adjustments or have an accessibility request during your recruitment journey, please let our recruiting team know.
Site Project Manager
About the Role: We are seeking an experienced Site Project Manager to lead, coordinate and oversee all site-based activities in a Wastewater Treatment Plant Upgrade in Carrickmacross, Co. Monaghan. This role is central to ensuring the successful delivery of civil, structural and MEICA installations while maintaining the highest standards of Health, Safety, Quality and Environmental compliance. The successful candidate will manage cross-functional teams, liaise with internal and external stakeholders and take full ownership of project delivery from planning through commissioning and handover. This is a highly dynamic and rewarding role offering significant responsibility and exposure to complex technical projects. Key Responsibilities: Project Planning & Delivery
Water Treatment Plant Operator
About the Role: EPS is seeking a dedicated and flexible Plant Operator to support the safe and efficient operation of water treatment facilities at our plants in Lettermacaward and Killybegs. This hands-on role involves monitoring, operating and maintaining plant processes and equipment, both indoors and outdoors, in all weather conditions. The ideal candidate will have a mechanical or electrical craft background and strong attention to detail, with the ability to follow formal procedures and maintain high standards of safety and compliance. Key Responsibilities:
Warehouse Coordinator
EPS Group is seeking an organised and proactive Warehouse Co‑ordinator to support the smooth running of our warehouse operations based at our branch in Mountrath, Co Laois. This role is ideal for someone who thrives in a fast‑paced environment and takes pride in accuracy, safety, and efficiency. Key Responsibilities We welcome speculative applications from individuals of all levels.
Area Service Coordinator
About the Role: Due to continued and sustained growth, EPS Group is seeking an Area Service Coordinator to join our Service & Repair Team based in the Cork Region. As a complete end-to-end solutions provider, EPS Group is involved in the design, build, operation, and maintenance of water and wastewater assets and infrastructure across municipal (Local Authority) and industrial (Food and Beverage/Dairy/Pharmaceutical) markets. This role, based at our head office in Mallow, involves coordinating day-to-day services for site-based teams to deliver comprehensive mechanical, electrical and ICA service and maintenance to our clients in the Cork region. Key Responsibilities:
Water Treatment Process Operator
EPS require a Water Treatment Process Operator to work in the Sligo region . The role requires a good understanding of the drinking water treatment process. Wastewater Plant Process Technician We welcome speculative applications from individuals of all levels. If you are interested in working with us but are not sure if the role above is for you, please feel free to get in touch for an informal discussion about what we do and what you could bring to the team. If you need any reasonable adjustments or have an accessibility request during your recruitment journey, please let our recruiting team know. Speak to our recruiting team on 022-31200 or email jobs@epswater.com. Equal Opportunity Statement - EPS Group is an equal opportunities employer.
