Clerical Officer jobs
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Please download and submit application form for this exciting role through the Rezoomo website (Using Google Chrome). ***CV's not accepted for this campaign*** Application Form Only For Eligibility Criteria and further information on this post, please view the attached job specification below. Grade Code: 0574 County: Ballinasloe, Co. Galway Hse Area: HSE West and North West Region Staff Category: Management/Admin Contract Type: Permanent, Whole-time Internal/External: External Proposed Interview Dates: Interviews will be held as soon as possible after closing date. Candidates will normally be given at least one weeks' notice of interview. The timescale may be reduced in exceptional circumstances Informal Enquiries: Ms Stephanie Cleary, Portiuncula University Hospital, Galway Phone: 0909648386 E-mail address: stephanie.cleary@hse.ie Closing Date: 10.00am on Monday 23rd of June 2025 Location of Post Portiuncula University Hospital A panel may be created for the post of Information, Communications and Technology Manager, from which permanent and specified purpose vacancies of full or part time duration may be filled. Purpose of the Post · The Section Officer Post plays an integral role in the operation, support management and planning of the Emergency Department & admissions office at PUH; supporting the General Manager & Patient Services Manager, with a close working relationship with the Director of Nursing. · Coordinate and provide a 24 hour rotational roster inclusive of night shifts for the Emergency Department Reception Area, Line Management of all Clerical/ Administrative staff in Department & providing cross cover for line manager colleagues as & when required. · Liaise closely with the Finance Department to support budgetary control and income collection to ensure cost effective service delivery, ensuring all relevant data is captured in relation to admission/ discharges to reduce the incidents of loss of income. Attachments See below
Clerical Officer
The Role The Clerical Officer role is a key support position within the MHC. The role provides a comprehensive general administrative and clerical support to a team and assists with the smooth, efficient and professional operation of the division. The successful candidate will have excellent customer service and communication skills. They will be required to engage and communicate effectively with various internal and external stakeholders including staff, members of the public, officials from government departments and public bodies, private sector bodies, disability organisations and others. The duties of the Clerical Officer are varied and can involve assignment to different parts of the organisation or different areas of work. The performance of the entire range of duties is not necessarily confined to any one individual within a division as the work requires that employees in the role function in a flexible manner and work effectively together as a team to deliver required outcomes or outputs. As a Clerical Officer, the holder of the post will be expected to actively contribute to and participate in the overall development of the MHC and to promote its policies and values at all times. Key Responsibilities Under the overall direction of the relevant line manager, the Clerical Officer’s key duties and responsibilities include: • Providing administrative assistance; filing, photocopying, answering/making telephone calls, dealing with emails, reception desk duties; • Supporting line managers and colleagues; • Working as part of a team in delivering services; • Communicating and dealing with the public and for example, responding to queries and providing information face-to- face, by telephone or via email; • Using Information Technology on a daily basis, for example, spreadsheets, databases, email and the internet; • Maintaining high-quality records in a thorough and organised manner; • Checking all work thoroughly to ensure it is completed to a high standard; • Approaching work in a careful and methodical manner, always displaying accuracy, even when conducting routine and repetitive work; • Any other duties that are deemed appropriate by the line manager Reporting and Working Relationships The Clerical Officer is accountable to the Chief Executive of the MHC and reports directly to the relevant line manager within the team. Essential Requirements The candidate must possess, by the closing date, the following: • Level 6 or higher on the National Framework of Qualifications or 2+ years’ experience in a related role within the Public Sector • Demonstrated administrative/clerical experience • Experience using Microsoft Office packages • The requisite competencies to carry out the role as outlined below. Desirable The following criteria are considered desirable for the post: • Experience in dealing with regulatory and / or compliance matters • Understanding of mental health and / or mental health services • Experience of working within a customer services environment Competencies The person appointed to the role of Clerical Officer will be required to show evidence of the following competencies: Teamwork • Shows respect for colleagues and co-workers • Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate • Offers own ideas and perspectives • Understands own role in the team, making every effort to play his/her part Information Management / Processing • Approaches and delivers all work in a thorough and organised manner • Follows procedures and protocols, understanding their value and the rationale behind them • Keeps high quality records that are easy for others to understand • Draws appropriate conclusions from information • Suggests new ways of doing things better and more efficiently • Is comfortable working with different types of information, e.g. written, numerical, charts, and carries out calculations such as arithmetic, percentages, etc. Delivery of Results • Takes responsibility for work and sees it through to the appropriate next level • Completes work in a timely manner • Adapts quickly to new ways of doing things • Checks all work thoroughly to ensure it is completed to a high standard • Writes using correct grammar and spelling and draws reasonable conclusions from written instructions • Identifies and demonstrates initiative and flexibility in ensuring work is delivered and appreciates the urgency and importance of different tasks • Is self-reliant and uses judgment on when to ask manager or colleagues for guidance Customer Service and Communication Skills • Actively listens to others and tries to understand their perspectives/ requirements/ needs • Understands the steps or processes that customers must go through and can clearly explain these • Is respectful, courteous and professional, remaining composed, even in challenging circumstances • Can be firm when necessary and communicate with confidence and authority • Communicates clearly and fluently when speaking and in writing Specialist Knowledge, Expertise and Self Development • Develops and maintains the skills and expertise required to perform in the role effectively, e.g. relevant technologies, IT systems, spreadsheets, Microsoft Office, relevant policies, etc. • Clearly understands the role, objectives and targets and how they fit into the work of the unit • Is committed to self-development and continuously seeks to improve personal performance Drive and Commitment to Public Service Values • Consistently strives to perform at a high level and deliver a quality service • Serves the Government and people of Ireland • Is thorough and conscientious, even if work is routine • Is enthusiastic and resilient, persevering in the face of challenges and setbacks • Is personally honest and trustworthy • At all times, acts with integrity How to Apply Eligibility to Compete Candidates must, by the date of job offer, be: a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa Selection Process The selection process will include: • Shortlisting of applications, • A competitive interview, and • Completion of all relevant checks as set out below Additional selection steps may be included. A selection board shall be established and shall use the essential requirements as referred to earlier in this candidate information booklet to shortlist candidates. Scoring at the shortlisting stage shall be based on the information contained in the application form. Therefore, it is in your interest to provide a detailed and accurate account of how your skills, personal qualities, qualifications, and experience meet the requirements of the post. While candidates may meet the eligibility criteria of the competition, if the numbers applying for the post are such that it would not be practical to progress all candidates to the next stage of the selection, which is the interview process, the MHC may decide that a certain number of candidates shall only be progressed to the next stage. Candidates will be progressed through the various stages of the selection process based on their order of merit at each stage. Following the interview stage, the MHC shall produce a panel of candidates listed in order of merit. Not all those interviewed may be placed on the panel. Prior to recommending any candidate for appointment to a position, the HR team complete all relevant checks. Until all stages of the recruitment process have been fully completed a final determination cannot be made nor can it be deemed or inferred that such a determination has been made. Should the person recommended for appointment decline or having accepted it, relinquish it, the MHC may at its discretion, select and recommend the next person on the panel for appointment and this will be based on the results of this selection process. The MHC is under no obligation to select a candidate from this panel. Please note that any offer of employment made to a successful candidate may be subject to satisfactory: • Reference verification, • Qualification verification, • Medical Assessment, and • Garda Vetting At the reference verification stage, referees sought will include your current employer and your next most recent employer. Conditions of Service Contract Arrangements A permanent, full-time contract of employment with the Commission will be offered to the Clerical Officer on terms and conditions determined by the Mental Health Commission, with the consent of the Minister for Health and the Minister for Public Expenditure and Reform. Salary The Clerical Officer salary scale (rates effective 1 March 2025) is as follows: €590.21 ⬧ €623.23 ⬧ €631.62 ⬧ €647.99 ⬧ €672.15 ⬧ €696.26 ⬧ €720.35 ⬧ €737.91 ⬧ €757.82 ⬧ €780.93 ⬧ €797.18 ⬧ €820.07 ⬧ €842.79 ⬧ €878.27 ⬧ €906.13¹ ⬧ €918.93² LSI 1 after 3 years satisfactory service at the maximum. LSI 2 after 6 years satisfactory service at the maximum. Candidates should note that entry will be at the minimum point of the scale and will not be subject to negotiation. The rate of remuneration may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if immediately before appointment you are a current serving civil/public servant. The rate will apply where the appointee is an existing civil or public servant appointed on or after 6 April 1995 or is newly recruited to the MHC and is required to make a personal pension contribution. Note: Salary for the purposes of calculation of superannuation benefits may differ from the above depending on individual circumstances Tenure The appointment will be based on a permanent contract of employment with the MHC. The probationary period will be for a period of nine months from the date of appointment. Notwithstanding this paragraph and the paragraph immediately following below, this will not preclude an extension of the probationary period in appropriate circumstances. During the probationary period, a staff member’s performance will be subject to review by the line manager to determine whether the staff member: (i) has performed in a satisfactory manner; and (ii) has been satisfactory in general conduct. Prior to completion of the probationary period a decision will be made as to whether the staff member will be retained. This decision will be based on the staff member’s performance assessed against the criteria set out in (i) and (ii) above. The detail of the probationary process will be explained to the staff member by the MHC on commencement of employment. Notwithstanding the preceding paragraphs in this section, the probationary period may be terminated at any time prior to the expiry of the term of the contract by either side in accordance with the Minimum Notice and Terms of Employment Acts 1973 to 2005. Location The usual place of work will be the Mental Health Commission, Waterloo Exchange, Waterloo Road, D04 E5W7. The MHC reserves the right, at its discretion, to change this location to any other place within Ireland. Staff at the MHC can apply for a blended working arrangement as per the MHC Blended Working Policy. Hours of Attendance Hours of attendance will be fixed from time to time but will amount, on average, to not less than 40 hours gross of rest breaks or 35 hours net of rest breaks per week. The successful candidate will be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of his/her duties, subject to the limits set down in the working time regulations. This may include working evenings and weekends. Outside Employment: The position will be full-time, and the appointee shall not engage in private practice or be connected with any outside business which conflicts in any way with his/her official duties, impairs performance or compromises his/her integrity.
Electrical Safety Compliance Officer
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 6 JOB PURPOSE: Responsible to the Electrical Safety Compliance Manager for the implementation, monitoring and review of the Executive’s Policies, and Procedures for Electrical Safety, Managing the Electrical Installation Condition Report (EICR) programme and contracts, including completion of remedial works, to ensure the NIHE is fully compliant with its statutory and regulatory duties to its customers, employees, and third parties. REQUIREMENTS: 1. i) Possess a degree or equivalent level 6 qualification relevant to electrical installations PLUS 1 year’s relevant experience* working in an Electrical related function. OR ii) BTEC Higher or equivalent Level 5 qualification relevant to electrical safety PLUS 3 years' relevant experience* working in an Electrical related function OR iii) Can demonstrate equivalent continuing professional development or experiential learning AND a minimum of 5 years’ experience* working in an Electrical related function *Relevant experience would be work on Electrical Installations, Electrical Engineering, Building Services Engineering, Engineering Management, or equivalent discipline. APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Grants Technical Improvement & Development Officer
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 6 JOB PURPOSE: The Technical Improvement & Development Officer will develop technical policies and procedures and implement improvement initiatives across a suite of funding schemes for the private housing sector. These schemes are aimed at improving housing standards, addressing disrepair and remedying unfitness, improving energy efficiency, reducing fuel poverty and enabling persons with a disability to live as independently as possible and to remain in their own home. REQUIREMENTS: 1. i) Possess a degree or equivalent level qualification (Level 6*) in Building Studies or equivalent professional/technical qualification and can demonstrate at least 2 years’ relevant experience. OR ii) Possess a relevant BTEC Higher Certificate/Diploma or equivalent level qualification (Level 5*) qualification in Building Studies, and can demonstrate 3 years’ relevant experience. OR iii) Can demonstrate equivalent continuing professional development/experiential learning and demonstrate at least 4 years relevant experience. (Please include dates) *Refer to Qualifications Framework for equivalencies. It is the responsibility of the applicant to demonstrate equivalency APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Payroll and HR Officer
Purpose of The Job As an integral member of the Human Resources team, you will play a pivotal role in supporting the smooth and efficient delivery of both payroll and HR services. Your primary focus will be to ensure accurate and timely payroll processing and reporting while contributing to essential HR functions, including recruitment, absence management, and employee training and development. Your work will be vital in helping the business foster a supportive and compliant work environment that upholds both legal obligations and company policies. Key skills & Requirements Key competences · 3rd Level qualification · Strong organisational, time management and analytical skills · Excellent communication skills - both written and verbal · Strong level of accuracy and attention to detail · Excellent knowledge of Excel, Outlook and Word · Ability to work under pressure and multitasking · Confidentiality · Customer Care Skills · Communication · Organisational Skills · Problem solving · Decision making · Business understanding · Continuing to learn · Planning and Organising Action Assignments: Key Responsibilities 1. Payroll Support · Ensure payroll processes comply with current employment laws, tax regulations, and company policies. · Accurately prepare and process payroll for all employees in accordance with established schedules and company policies. · Ensure payroll processes comply with current employment laws, tax regulations, and company policies. · Stay updated with changes to legislation affecting payroll and advise management of any impacts. · Maintain accurate and up-to-date payroll records, including employee data, pay rates, deductions, and benefits. · Respond to employee enquiries regarding payroll, deductions, benefits, and resolve any discrepancies or issues promptly. · Prepare and distribute payroll-related reports, including monthly, quarterly, and annual reports. · Collaborate with managers to ensure accurate time and attendance records are maintained and properly integrated with the payroll system. · Uphold the highest standards of confidentiality and data security when handling sensitive payroll information. · Identify and implement process improvements to enhance payroll processing efficiency. · Support internal and external audits by providing payroll documentation and explanations as needed. 2. Human Resources Support · Manage end-to-end recruitment processes, including advertising job vacancies, screening candidates, scheduling interviews, and conducting reference checks. · Facilitate new employee onboarding, ensuring a smooth transition and positive first impression of the company. · Provide support and guidance to employees on HR policies and procedures. · Act as a point of contact for employee enquiries, addressing concerns and resolving workplace issues fairly and consistently. · Maintain accurate and up-to-date HR records, including contracts, leave records, and other personnel documents. · Prepare HR-related reports and maintain confidentiality in handling sensitive employee data. · Assist with the implementation and monitoring of performance appraisal processes. · Support managers and employees in understanding performance goals and expectations. · Provide support to the management team in all aspects of Human Resources. · Support and actively engage in group-wide HR weekly meetings and other HR activities to foster collaboration, share best practices, and contribute to the continuous improvement of HR strategies and initiatives 3. Training Support
Student Recruitment And Admissions Support Officer
Faculty/Unit: Academic Registry / Academic & Student Affairs Subject Area: Student Recruitment and Admissions Support Officer Grade: Grade IV Post Duration: Permanent Reports to: Student Recruitment Manager Salary: Grade IV salary scale €38,218 - €54,367* per annum *Candidates should note that as per Department of Finance guidelines, entry will be at the minimum point of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant. Annual Leave: Annual Leave will be 23 working days. This leave is exclusive of public holidays. Hours of Attendance : Working hours will be 35 hours per week - net of rest breaks. Location: This position is based at NCAD, 100 Thomas Street, Dublin 8 Academic Registry operates as the central registry area for the College providing a range of services to students, academic staff and senior management. It is a very busy environment with a team of 13 staff working across the areas of student recruitment, admissions, registrations, fees & grants, Erasmus, examinations, student records, transcripts and conferrings. The student enquiry and general College reception desk is located in the area serving as the first point of contact for prospective students and the general public. The area also supports the Head of Academic & Student Affairs in the academic development, management and administration of the College. The post holder will join the Academic Registry services team and will be expected to provide a high level of customer service to prospective and current students, internal colleagues and external stakeholders. Reporting to the head of Academic Registry, the post holder will work across the service areas to support student recruitment, admissions, registration, records and Academic Affairs as required but will have a particular brief to work in the area of student recruitment and admissions. Principal Duties and Responsibilities of the Admissions Administrator The principle duties include: · Work in the area of undergraduate and postgraduate EU and International student recruitment and admissions including: - Respond to applicant queries - Assist in organising NCAD Open Days and other Information sessions for prospective applicants - Assist in organising the portfolio submission process and issuing portfolio results to applicants - Assist in the processing of applications, communicate with applicants and liaise with academic departments on programme offers and student enquiries, - Update student recruitment sections of the website, and other information resources. - Post all student recruitment posts on social media - Represent NCAD at careers fairs, exhibitions and school talks · Manage the Student Information Desk 1-2 days per fortnight per fortnight. Duties to include: Providing an effective and responsive information and services access point to students, potential students and the public by responding to enquiries and addressing issues in a busy environment. · Issuing student registration letters, student cards, booking medical appointments etc. Additionally, the post holder will be expected to: · Provide administrative support as required in in the area of registrations by preparing student registration information and lists, and updating registration information and status on the Student Record System. · Provide reasonable flexibility in dealing with work allocated within Academic Registry / Academic Affairs. Selection Criteria Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria. Mandatory · Minimum of two years relevant administrative experience. · Experience working in student recruitment and admissions services in a third level institution. · The post holder must have good interpersonal skills, be a good communicator and have the ability to engage with potential applicants teachers, guidance counsellors and parents in promoting NCAD and advising on the application process. · Good oral and written communication skills with the ability to understand and explain complex issues and processes to applicants. · Proven ability to manage workload and meet deadlines. · Proven ability to work as part of a team in a busy work environment. · Excellent MS Office computer skills. · High standard of administration, organisational and problem solving skills and ability to take initiative in these areas. · Discretion in handling confidential information and an understanding of data protection issues. · Flexibility in responding to the requirements of the post and ability to adapt to a changing environment. · Good attention to detail and ability to work with a high level of accuracy. · Flexibility in working hours, with availability for some evening and very occasional Saturday work. · Academic qualification at Level 6 or higher on the NFQ or equivalent professional experience or qualification. · Full Driving Licence Desirable · Experience of working directly with students. · Wide Knowledge and experience of third level structures and procedures. · Experience of updating content on web sites and social media administration. · Experience working with management systems e.g. CRM, Portfolio Submission Platforms etc.[CR1] [CR1]added
Clerical Officer
New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad. Incremental credit is normally granted on appointment, in respect of previous experience in the Civil service, local authorities, health service and other public service bodies and statutory agencies. Salary pro rata if applicable . FUNCTION The Clerical staff Grade IV will be responsible for providing an effective and efficient administrative support to Senior and local Managers, the Multi Disciplinary Team and Maintenance along with providing cover for the Clerical Team in times of absences/annual leave. This post requires a high level of flexibility and co-ordination whilst maintaining a courteous and caring service to all persons availing of the service and in keeping with the Ethos and values of Avista DUTIES AND RESPONSIBILITIES 1. To undertake all duties in a competent, confidential, courteous and professional manner. 2. Excellent knowledge and use of Microsoft suite of systems including Teams and Excel. 3. To discharge a range of Administrative duties including minute taking, preparation of documents , PowerPoint presentations , booklets , collation of documentation, data gathering and distribution of information. 4. Maintain diary bookings and ensure that meetings are booked into the appropriate medium – online or in person. 5. To set up meetings, prepare agendas and minutes, track and oversee actions as required. 6. To manage correspondence, prioritise, redirect and file or archive as appropriate. 7. To effectively handle queries directed to the office, ie from parents, external agencies , hospitals , schools ,GP’S,PHN’s.assessing , recording and passing on queries ensuring that they are dealt with in a sensitive and timely manner and responses recorded. 8. Preparing for meetings, ensuring all information’s required at meetings are available to the Service manager / chair of the meeting. 9. Maintain and hold records and schedules for audits and action plans for the Service including HIQA Actions plans. 10. Maintaining a filing system and ensure all correspondence and service users records are filed and up to date either in manual or electronic format as required. Photocopying documentation as may be required. Ensure records are archived appropriately with appropriate labelling. 11. Uploading all data as required onto the ECRS system in a timely manner. 12. Maintain Training records for the various staff across the Service. 13. Collate and maintain statistics from various aspects of the Service. 14. Notifying the data administrator in Central management of any errors in the system. 15. Utilise and manage online diary system for Service Manager. To maintain a complete and up to date register of all Service Users , tracking all new referrals, transfers and discharges. 16. To provide secretarial support 17. To provide direct clerical support to the service manager as required. 18. Responsible for incoming post and ensuring all outgoing post is stamped and posted. 19. Order and manage use of petty cash ensuring that accurate records are maintained for all petty cash expenditure 20. Undertaking monthly stationery stocks and purchasing stationery and office furniture, equipment and supplies as may be required for the service. 21. Providing training to team members as required on navigating shared folders, Microsoft office, ECRS . 22. Reporting any problems, faults particularly in respect of equipment particularly the photocopier to the relevant company in order that repairs can be completed in a prompt manner. 23. Become involved in processing of referrals and databases across the service as required. 24. Being aware of emergency procedures and ensure that the health and safety policy of the service is strictly adhered to. 25. Cross covering for other members of secretarial staff in the service as appropriate for leave, which may involve being temporarily based at other locations 26. Ensure good working relationships with colleagues at all times. 27. Ensure each person with an intellectual disability is treated with the utmost respect and dignity at all times. 28. Participate in Service Annual performance Review System. 29. Maintain a high standard of work performance attendance, appearance and punctuality at all times. 30. Maintaining a high standard of confidentiality at all times in relation to all aspects of the work. 31. To have an excellent knowledge of Avista policies and procedures. 32. To present and act in a professional manner at all times and to ensure that colleagues do likewise. 33. To assume responsibility for his/her own professional development. 34. To ensure a safe environment for himself/herself, colleagues and visitors. The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in office. This Job Description is not intended to be exhaustive but should be regarded as providing guidelines within which individuals work. Core Competencies Quality Service Adopts a person centered approach and supports service users with empathy, compassion and respect. Demonstrates a commitment to achieving a high standard result. Is flexible and adaptable to meet unanticipated demands. Complies with organisational policies and procedures at all times. Understands, demonstrates and respects the rights of all service users and families Planning & Organising Demonstrates the ability to plan and deliver the duties of the role in an effective and resourceful manner within a model of person centered care. Adopts a systematic approach to planning, organising and managing workload. Able to multi task without losing focus. Manages competing and changing priorities effectively. Demonstrates a flexible and adaptable approach in a changing environment. Deals with issues in a timely manner. Demonstrates a high level of attention to detail Professionalism Approaches all tasks in a confident manner. Shows pride in one’s profession. Demonstrates honesty and integrity: holds a strong code of ethics. Maintains appropriate and professional boundaries. Manages personal problems to minimise impact on work or professional relationships Respects confidentiality and discretion in all work related matters. Pays attention to dress code and professional appearance. Shows an enthusiastic and committed attitude to ones work. Understands scope of practice. Understands the need to apply service and/or professional standards, policies and procedures Demonstrates self-belief in own potential and ability. Continuous Learning & Development Shows enthusiasm and motivation for work. Willing to use opportunities to improve, learn and develop self. Regularly participates in on the job learning. Stays current in own field of expertise. Is open to constructive feedback, acknowledges own limitations. Understands role and boundaries of other disciplines. Initiates and undertakes mandatory training. Takes responsibility to ensure learning and understanding of new ideas and procedures. Self evaluates own performance to continuously improve personal development Organisational Knowledge Understands the mission and core values of Daughter of Charity Disability Support Services. Is aware of the multiple services provided by the Daughters of Charity. Familiar with professional bodies. Is knowledgeable of regulations and where relevant applies practice in accordance with legislation to area of work. Has the skill set to access computer systems and ability to learn new IT system’s Knowledgeable of professional standards, policies and procedures relevant to discipline. Understands how own scope of practice fits with the organisation. Innovation & Creativity Demonstrates a can do attitude. Generates new ideas. Shows enthusiasm for trying new ways of doing things. Voluntarily puts forward suggestions for improvements. Promotes improvement ideas to colleagues. Takes a creative approach to work by exploring a range of options whilst keeping an open mind. Effectively applies existing practices or processes to new work situations to benefit the service and service users. Takes appropriate action to address inefficiencies in work processes and establishes improved ways of getting the job done Leadership Potential Successfully modifies behaviour to embrace change. Energetic and Inspires others through own positive attitude. Creates trust by being honest, reliable and consistent. Can be directive without being dictatorial. Blends a focus on results with a caring and sensitivity for individuals. Demonstrates the ability to be flexible in relation to hours of work and roles and responsibilities. Responds positively to new demands and requirements. Problem Solving & Decision Making Makes timely, intuitive decisions to achieve successful outcome. Identifies and uses appropriate sources of information when making decisions. Supports views with s o und logic reasoning. Reasons systematically and logically through issues. Demonstrates common sense when dealing with every day issues that arise. Knows when to ask for help and guidance from supervisor and/or colleagues Team work Contributes consistently and positively to team activities. Projects a warm and appropriate professional demeanour at all times. Is accepting of diverse values and beliefs. Helps others: willing to take on different tasks/roles accordingly to the needs of the team. Expresses views and professional opinion at team meetings. Knows when and where to consult with other members of the team. Is responsive to the needs of other team members: shows empathy. Balances listening to others ideas with sharing own thoughts. Considers how ones behaviour may impact others. Has the knowledge and confidence to identify and personally manage own workplace disagreements locally at an early stage and knows when to seek support of management. Communication & Interpersonal Skills Communicates openly and honestly. Shows empathy when handling delicate or sensitive issues. Shows patience when dealing with others. Considers how ones behaviour may impact others. Clearly and confidently articulates ideas and opinions and their underlying rationale. Draws on a variety of communication methods to fit/situation circumstances. Open listening: asking clarifying questions and makes eye contact. Demonstrates positive body language. Knows when to speak, what to talk about, with whom, when, and where. Communicates effectively in English language, written and spoken, as appropriate to job requirements. Numerate and Literate
Resident Medical Officer
The Role We are seeking to recruit a Resident Medical Officer to join the medical team at the Hermitage Clinic. The Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialties. The role holder will be expected to: The Person Essential requirements for the ideal candidate: · MB BCh BAO or equivalent recognised by the Irish Medical Council · Full registration with the Irish Medical Council · BLS / ACLS · Minimum three years post qualification experience. Essential Skills · Clinical Skills · IT skills · Quality focus · Risk Management · Clinical audit · Excellent interpersonal and communication skills Why work at the Hermitage Clinic The Hermitage Clinic are passionate about our people and believe in their development and growth. As a member of the Hermitage Medical Clinic team you can benefit from: · Competitive salary · An Education Support Programme · Development opportunities · Opportunities for career progression · Access to a Pension Scheme · Subsidised Restaurant · Free staff car parking · Employee Assistance Programme · Life Assurance CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Clerical, Data Protection Administrator
JOB ADVERTISEMENT APPLICATIONS ARE INVITED FOR THE FOLLOWING POSITION: Clerical 5 – Data Protection Administrator (Dublin Service) PERMANENT PART TIME CONTRACT (28 Hours per Week) CENTRAL MANAGEMENT, ST VINCENT’S CENTRE, NAVAN ROAD, DUBLIN Salary: €51,206- €61,253*(*LSI) *Salary subject to Relevant Public Sector Experience and pro-rated for hours of work. Ref: 80863 We are seeking an experienced, dynamic and results orientated Data Protection Administrator to join our service. This role would suit an enthusiastic person with a positive can-do attitude. The primary purpose of the role is to provide high quality administrative support for the Data Protection function as required in line with the Core Values of AVISTA. The successful candidate will be working with the Data Protection Officer to support the implementation of AVISTA’s data protection implementation plan to ensure compliance of data management practices under the relevant legislation. This role will also include duties under the Freedom of Information Act and will be involved in a wide range of administrative duties associated with a busy and dynamic office. Interested applicants must possess the following: · Minimum of 3 years administration experience in the public sector or similar organisation. · Excellent administration/clerical skills, including minute taking/ transcription and diary management. · Competent and confident IT skills - Word, Excel, Power Point, E-mail, SharePoint and data gathering. Informal enquiries to Marie Grimes McGrath, Data Protection Officer 086 8189201 Closing date for receipt of applications Tuesday 23rd June 2025 Interview Date – Week commencing 14th July 2025 A panel may be formed from which current and future positions may be filled across Avista Dublin Service. Avista reserves the right to close the competition early should a substantial number of applications be received. Avista is an equal opportunities employer.
Marketing Officer
JOB PURPOSE The post-holder will be a member of the Marketing, Communications & Student Recruitment team and assist in the strategic and operational functions of the department as and when required. The post-holder will work under the direction and guidance of the Digital & Graphic Design Coordinator to assist in the production of graphic design materials for online and offline promotion of the College. They will alsofilm, edit and produce video content for the College’s many online communication channels. KEY RESPONSIBILITIES AND ACCOUNTABILITIES • Represent the Marketing Team in a professional and positive manner with both internal and external stakeholders and in doing so reflect the values of the College. • Offer advice and support to Curriculum Managers and Section Managers in carrying out marketing activities. • Assist in co-coordinating links with the business sector and community groups. • Effectively employ new and emerging IT packages related to role. • Provide marketing reports and evaluations as requested. • Provide relevant, meaningful and regular analytics as requested. • Provide management information data as appropriate. • Assist in the production of electronic materials such as presentations, videos etc. to support marketing campaigns. • Attend meetings on a regular basis. • Assist with press and media relations where required. • Represent Southern Regional College at selected careers talks and conventions. • Contribute to the planning and coordinating of College events e.g. Information/Open Days, Graduations, Careers Teachers’ Events, Awards Ceremonies etc. • Contribute to case study development and collecting public interest stories as required. • Assist with the conducting of market research via a variety of media to monitor and analyse the perceptions and/or success of College promotional events and activities. • Provide cover for other Marketing Officers as and when required and take responsibility for activities such as: o Photograph/video opportunities o Advising on marketing/advertising o Offering relevant support to staff o Campus marketing requirements o Recruitment and admissions activity Graphic Design • Assist in the development and production of the College’s printed publications, leaflets, brochures and promotional items as required by the Marketing Team. • Develop content outlays for external and internal communications mediums e.g. digital screens, screensavers, staff ezine. • Co-ordinate with relevant staff to ensure quality, accuracy and maintenance of the College’s corporate identity and information in all publications and the website. • Ensure the College’s visual language and brand identity is consistent throughout online and print. Video Production • Film/shoot video content (moving image) for the promotion of the College including editing and production of same. • Produce video content for College advertising campaigns, school relations and for publication on the College website and digital channels. • Deliver a range of multimedia tasks such as video editing, audio editing and graphics support. • Development of motion graphics for intros and outros for the above. GENERAL • Participate in the enrolment cover rota as appropriate. • Be required to undertake work outside normal working hours on occasions. • Provide reports, written and oral, as required. • Ensure that all documentation and authorisation procedures are adhered to. CONDITIONS • Promote the College positively at all times. • Abide by all College procedures and ensure these are implemented in area of responsibility. • Within the context of the post, ensure full compliance with College health and safety requirements. • Within the context of the post, ensure full compliance with College equality requirements. • Any other duties appropriate to the grade and post, as assigned. The location of the post will reflect the needs of the College and may be changed subject to the requirements of the College. Duties may change as the College develops, therefore the person appointed will be expected to be flexible in relation to duties performed as required. It is anticipated that the post-holder will be required to adopt a flexible approach to the duties and responsibilities as outlined in this Job Description. This is a description of the job as it is at present constituted. It is the practice of the College to periodically examine employees’ job descriptions and to update them to ensure that they relate to the job as then being performed or to incorporate whatever changes are being proposed. This procedure is normally carried out through discussions between the post holder and the line manager. It is the College’s aim to reach agreement to reasonable changes following consultation with the post holder. Personnel Specification Applicants must as a minimum, meet the essential eligibility criteria listed below. Eligibility Criteria 1. A minimum of a Level 5 (or higher) qualification in Creative Design, Graphic Design, Media, Film and Television Production or a closely related area. 2. A pass grade at GCSE Level in English or Essential Skills Level 2 in Literacy or an equivalent qualification. 3. A pass grade at GCSE Level in Mathematics or Essential Skills Level 2 in Numeracy or NICATS Access Maths Modules or an equivalent qualification. 4. A minimum of 1 years’ experience in the last 3 years in a marketing role in at least three of the following areas: o Generating content for online and offline channels. o Brand development o Creating graphics for marketing campaigns, advertising or printed promotional materials o Filming and production of promotional videos o Creating Video content for our Social Media Channels 5. Experience of using Adobe Creative Suite (Photoshop, Illustrator, InDesign). 6. Experience in using Premier Pro and After Effects or similar. Other Essential Requirement The role will entail travel between sites, and you are required to demonstrate how you are able to meet this requirement, e.g., whether you hold a full (i.e.) not provisional, current driving licence which enables you to drive in Northern Ireland, and a car for official business, or have access to a form of transport which will enable you to meet the requirements of the post. Competencies The competencies listed below will be assessed during the interview process for those candidates who have been successful at shortlisting stage. 1. Skills & Expertise – Level 2 2. Communication – Level 2 3. Working with People & Team Working – Level 2 4. Customer Focus & Continuous Improvement – Level 2 5. Planning & Organising – Level 2 6. Leadership & Strategic Thinking – Level 2 In preparing for your interview, you will find it helpful to refer to the Competence Framework document which is available on “Job Related Documents” section of the GetGot recruitment site. This document will outline the ‘Effective Behaviours” that will be tested at interview, the relevant level for each competence has been identified above.
