Administrator jobs in Dublin
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Inland Fisheries Ireland (IFI) has an exciting opportunity for an Division Administrator to join our new Barrier Mitigation Division. LOCATION This role may be based at IFI’s regional offices; Citywest, Dublin / Macroom, Cork / Limerick City, Limerick / Ballina, Mayo Inland Fisheries Ireland is proud to offer a hybrid working model for this role which will typically consist of 2-days working remotely and 3-days working from the successful candidate's designated office, subject to business requirements and approval from line management. THE NATIONAL BARRIER MITIGATION PROGRAMME IFI is excited to be taking the lead on the National Barrier Mitigation Programme 2024 – 2027. This new division has been established with funding from the Department of Housing, Local Government and Heritage (DHLGH) and Department of the Environment, Climate and Communications (DECC). The aim of the National Barrier Mitigation Programme (NBMP) is to improve river hydromorphology and connectivity in Irish catchments by strategically targeting significant barriers to fish passage and structures degrading river form, flow and function. Iconic species such as Atlantic salmon and the European eel are threatened species and IFI is mandated to protect them under law. Removing barriers will open habitat to various species in an era where habitat loss is impacting severely on biodiversity both nationally and internationally. The Division Administrator will work closely with NBMP Administration and management team to provide general administrative, operational and personnel support to the Barriers Mitigation Division. ABOUT US Inland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland's inland fisheries and sea angling resources. More information can be found by visiting our website . VISION, MISSION & VALUES Vision To place the inland fisheries resource in the best sustainable position possible for the benefit of future generations. Mission To protect, manage and conserve Ireland’s inland fisheries and sea angling resources and to maximise their sustainability and natural biodiversity. Values REMUNERATION The salary scale for the position is at the level of Executive Officer as applies in Inland Fisheries Ireland, it is a 14-point scale including 2 long service increments (LSI’s): Point 1 €37,192; Point 2 €37,980; Point 3 €40,165; Point 4 €42,258; Point 5 €44,136; Point 6 €45,991; Point 7 €47801; Point 8 €49,573; Point 9 €51,371; Point 10 €53,165; Point 11 €55,071; Point 12 € 56,349; Point 13 (LSI 1) €58,175; Point 14 (LSI 2) €60,013 ; (IFI EO PayScale as of 01/03/2025). Candidates should note that salary will not be subject to negotiation and the rate of remuneration may be adjusted from time to time in line with Government pay policy. New entrants to the public sector will start on point 1 subject to Haddington Road Agreement and subsequent Government Agreements. TENURE This post is offered on Specified Purpose Contract linked to funding which is expected to last until the end of 2027. APPLICATIONS & SELECTION PROCESS A cover letter and up to date Curriculum Vitae should be submitted via this website by 5.00 pm onFriday 22nd August 2025 . Late applications or applications not received through the correct channel, as indicated above, will not be considered. Canvassing will disqualify. Inland Fisheries Ireland is an equal opportunities employer. Short listing will be based on information provided in the Cover Letter and CV. FORMATION OF PANEL A panel may be created for up to six months to cover vacancies for roles with similar skill sets.
Contract Administrator
Job Description Perform data entry and research in various systems and tracking tools. Apply knowledge of processes and related systems to assist in identifying, assessing and resolving issues problems. Assess and resolve non standard and standard issues or problems. Seek advice and escalate issues when faced with tasks problems outside the scope of the work. Responsibilities The Contract Admin will be responsible for final review of agreements to ensure all contracts adhere to compliance and internal guidelines. Will then countersign and fully implement agreements on behalf of client. Implemented contracts will then be uploaded into online booking systems. Candidate must have strong computer and software skills, and the ability to be successful working both autonomously and in a group setting. Booking systems used are mostly proprietary, so candidate must be comfortable with learning new software systems. Must have effective written communication skills. Coordinate team activities and ensure the quality of their work. Operate as SME for complex scenarios in the day to day operations. Qualification
Medical Administrator
Alliance Medical are currently recruiting a Medical Administrator to join our radiology team based in Cherrywood, Dublin 18. This is a great opportunity to be part of a high-performing, compassionate team providing vital diagnostic imaging services for patients. Working hours: 37.5 hrs pw Centre operates from 7:30am-8pm Monday-Friday. We also open same hours at the weekends but ad hoc staff cover that. Shifts are generally 7:30am - 3:30pm, 9am - 5pm, 12pm - 8pm. Earlies are rotated - 1 or 2 earlies per week. Lates are rotated between staff so may be one late a week. This role is ideal for someone who thrives in a fast-paced, detail-focused environment, has excellent communication skills, and is passionate about delivering outstanding care in a healthcare setting. Key Responsibilities:
Group Pensions Administrators - Hybrid Role
Job Summary Zurich Life Assurance plc is looking for a 12 month maternity cover Group Pensions Administrator for the Annual Reporting team. The role itself will focus on understanding what matters to Zurich customers. Meeting regulatory deadlines is a key part of this role. The role offers you the ability to expand your knowledge base and create future opportunities within the Corporate Life & Pensions area. This role may be available part-time or full time. This is because we want the best people for our roles, and we recognise that sometimes those people aren’t available full-time. Please talk to us at interview about the flexibility you may need. Your Role As a Group Pensions Administrator in the Annual Reporting Team your main responsibilities will include, but not necessarily be limited to, the following: • Preparation and issuing of the Annual Pension Benefit Statements. • Supporting the oversight of the Trustee Annual Reports including the preparation and review of audit documentation. • Support in issuing Pension Benefit Statements cover letters to brokers/Employers. • Managing day to day queries by supporting the team mailbox and queues in a timely manner. • Maintain an understanding and awareness on key aspects of Pension Regulations, IORPII directive, Master Trusts. • Identify areas where the service to members could be improved. • Assist in more complex/project work. • Provide back-up support on schemes and other work priorities across the team. • Adhering to all data protection requirements.• Handling of queries from client companies, trustees, auditors. Your Skills and Experience As a Group Pensions Administrator for the Annual reporting team your skills and qualifications will include: • 1-3 years of pension’s administration experience or account reconciliation. • Proficient knowledge of MS Office Products, with specific emphasis on expertise in Excel, is a must. • Strong numeric ability. • Excellent analytical skills. • Knowledge of Defined Contribution pension schemes – specifically knowledge about monthly contribution processing and annual renewal processing. • Be well organised and capable of working to tight deadlines. • Excellent interpersonal skills. • Ability to work independently and also in a dynamic team environment. • Be enthusiastic ambitious self-starter. • Ability to build and maintain meaningful relationships with all colleagues and clients. • Attention to detail is essential along with excellent verbal and written communication skills. • Its desirable to be working towards a recognised industry qualification that meets Central Bank Minimum Competency Requirements e.g. IIPM/QFA. Additional Information Primary work location is Blackrock. Position is Dublin-based. This is a hybrid role which will require 2-3 days in office (Blackrock) per week. If you value an exciting and varied working environment and meet the above requirements, then our recruiter is looking forward to receiving your application by clicking on the button “Apply online”. Who we are Zurich is one of Ireland's leading insurance companies providing a wide range of general insurance and life insurance products and services. The company employs over 1,000 people across its locations in Dublin and Wexford. Zurich is a strong brand – with our 53,000 employees worldwide form the basis of our success, helping our customers in 210 countries and territories to understand and protect themselves from risk. In order to deliver our services, we offer our employees flexible working models and interesting opportunities for further training & development. As a Zurich employee you benefit from a multitude of advantages as well as a strong culture, characterized by acceptance, diversity and team spirit. At Zurich, we foster a culture of diversity and inclusion. Our purpose and values are designed to protect, inspire confidence and help our employees reach their full potential. We value and defend what is right and promote opportunities for equity among our professionals, regardless of gender, disability, LGBTQ +, race, ethnicity, generations, belief, etc. Join Zurich and be part of this culture. Together we are committed to delivering on our purpose - Let’s Create a Brighter Future Together! CLICK THE APPLY NOW BUTTON TO FIND OUT MORE INFORMATION AND TO APPLY
Service Administrator
Service offer and Location The Register of Irish Sign Language Interpreters (RISLI) is seeking a Service Administrator. RISLI is based in Deaf village Ireland, Ratoath Road, Cabra, Dublin 7, D07 W94H, Ireland, with a potential to work remotely 2-3 days per week from within the Republic of Ireland. RISLI has been established for the purpose of maintaining the Register of Irish Sign Language Interpreters (RISLI). The registration system is referenced in the 2017 Irish Sign Language Act (referred to as an ‘accreditation scheme’). Functions of RISLI · Establish and maintain a standards-based registration system for Irish Sign Language Interpreters to ensure protection primarily for the Deaf community and service providers. · Set the standards for the provision of Irish Sign Language interpreting that all public bodies require. · Support public bodies through access to a public register of interpreters. · Support professional Irish Sign Language interpreters to meet and maintain standards. · Promote social inclusion of Irish Sign Language users by supporting the use of registered interpreters including access to public bodies. Values · Social inclusion and access for Deaf sign language users. · Quality within sign language interpreting. · Availability of sign language interpreting in Ireland. · Support for service providers, particularly public services to facilitate the use of sign language interpreting services. Purpose of the job The Service Administrator is responsible for providing a high-level administrative support to the RISLI Manager. The Service Administrator will assist in the work of the RISLI and the development of its services and will ensure the maintenance and development of high-quality administrative systems and practices throughout the organisation. Reporting to RISLI Manager Main Duties and Responsibilities The following are not intended to be a full list of tasks that the Service Administrator will be required to do and there will be other tasks delegated to the Service Administrator. Communications · Be the initial office contact point for RISLI matters. · Manage RISLI’s social media accounts, ensuring activities from across the organisation are published in a professional, accessible, and creative manner. · Maintain and update RISLI’s website including the published list of Sign Language Interpreters. · Produce and disseminate a regular newsletter for registered interpreters. · Support the Manager and other staff at online and in-person events and meetings. · Support the development and implementation of a promotional plan for RISLI, targeting a variety of stakeholders, including the Deaf community, interpreters, public and other services, and the general public. Office Management · To provide administrative support, including record keeping, filing and maintenance of data information as required. · Ensure the day-to-day running of the office is carried out in a professional and efficient manner. · Ensuring there are adequate stocks of stationery and supplies and ordering additional supplies when necessary. · Undertaking the procurement of goods and services. Financial Administration · Undertake basic bookkeeping in relation to the creation of purchase orders, invoices and other bookkeeping on our financial package. Training will be provided on our financial package. · Liaising with creditors and contractors. Company Governance · Provide administrative support in relation to the RISLI Board and Sub-committees, including the minute-taking of meetings and the booking of interpreters. · Assist the Manager and other staff with the production of reports and policies as may be required. · Prepare and file correspondence on behalf of the Manager and Board of Management. · To be responsible for the compiling and collating of statistics for the company and the Citizens Information Board. · Process applications forms and documentation. · Maintain a Contracts Register for the company. General Responsibilities · Update the Manager on a regular basis in relation to key administrative tasks and targets. · Undertake training and development to maintain and improve performance and assist in · Identifying self-training and support needs. Essential Qualifications , Knowledge and Experience · Leaving Certificate or equivalent. · A minimum of three years relevant work experience working in an administrative role. · A willingness to learn Irish Sign Language (ISL), for candidates who do not already have ISL. · Ability to provide comprehensive secretarial and administrative support. · Proven technical ability in understanding how to create and develop content for social media, webpages, and familiarity in using video-conferencing platforms such as Zoom. · Demonstrated experience of ICT skills including a high level of proficiency in Microsoft products, particularly Outlook, Word, PowerPoint, and Excel. · Excellent written, communication, and numeracy skills. · Experience of data management, reporting, and analysis. · Organisational skills and ability to meet agreed work objectives on your own or as part of a team. · Self-motivated, flexible, and reliable. · Maintenance of the highest standards of honesty and integrity. Desirable Qualifications , Knowledge and Experience · Knowledge and experience working with the Deaf community. · Irish Sign Language. Competency Definition Administration and reporting · Attention to detail in the processing and management of information. · Process and record company information accurately and appropriately. · Technical skills for the role including Microsoft Suite (Word, Excel, PowerPoint). · Plan and prioritise effectively to meet targets and deadlines. Information processing and records management · Observe confidentiality in the accurate administration of personal and financial data. · Record and retrieve information electronically and in hard copy. · Accurate use of relevant software to carry out bookkeeping tasks. Team Working and Interpersonal skills · Respond effectively to direction from management and balances personal objectives with those of the team. · Maintains good working relationships with a wide range of people from different backgrounds and experience. · Demonstrates an openness to support and feedback and adapts approach in a constructive manner. Analysis skills · Effectively deals with a wide range of information sources, investigating all relevant issues. This is a position subject to satisfactory completion of a probationary period. The period of probation may be extended at the discretion of the Manager. The successful candidate will be available to work 35 hours per week, (Monday to Friday). There may be a requirement to work evenings from time-to-time. Flexible Working Arrangements Hybrid working is available from within the Republic of Ireland. There is a requirement to attend the office in Deaf Village Ireland, Cabra, two days a week minimum and to be available for remote calls as necessary during the working day. Salary Scale range of €30,130, €31,373, €32,611, €33,848, €35,081, €36,325, €37,560, €38,803, €41,143 (max), €41,143 (max), 41,143 (max), €42,804 (LSI1), €42,804 (LSI1), €42,804 (LSI1), €44,467 (LSI2). Pro rata for part-time staff. Incremental Credit RISLI operates an incremental credit process for appointments higher than point one of the salary scale. This process is applicable to new entrants into RISLI. The incremental credit criteria is based on the competencies for the role and are assessed against employment history as laid out in the application form. The application form is the sole document used for the incremental credit assessment. A request for incremental credit from a successful candidate must be made within the first 3 months of employment. The decision on whether or not to award an incremental credit is a decision made by the Board and is subject to the availability of funding. Pension A company pension scheme is in place, and membership is compulsory upon commencement. Employee contribution; Minimum 5% of salary, Employer contribution; 7% of salary. Please note the RISLI has established a normal retirement age in line with the state pension age (currently 66). Annual Leave Calculated on a pro rata basis for part year service as follows · 23 days · 24 days (upon completion of 2 years’ service) · 25 days (upon completion of 5 years’ service) Full terms and conditions are contained in the RISLI Employee Handbook, which is issued with and forms part of the contract of employment with RISLI.
Haematopoietic Stem Cell Administrator
Purpose of the Role The purpose of this post is to provide administrative support and contribute to the day to day and strategic management of the service. The duties of this role are subject to change in line with the needs of the services. Essential Criteria:
Administration Officer
Role and Function of the Administration Support The Administration Officer plays a key role in AIIHPC providing full-time reception duties and administrative support to the Office Manager, CEO, and wider AIIHPC Team, as required. The post holder is the first point of contact with the Institute for the general public, member organisations, key stakeholders, suppliers, etc., as a representative of AIIHPC. The Administration Officer will use their own initiative to respond appropriately to queries and to filter enquiries as appropriate to the Office Manager or other team members. The Administration Officer will be required to conduct all assignments in a professional, courteous, and confidential manner. It is expected the post holder will plan and organise their own work and determine the priority of tasks. General Duties and Responsibilities Resignation The post holder must provide not less than one month’s written notice of resignation. Expenses All travel and work-related expenses will be reimbursed on a vouched basis in line with AIIHPC policies.
Slron/- / Administrative Support
St. Luke’s Radiation Oncology Network (SLRON) is based across three sites – St. Luke’s Hospital Rathgar, St. Luke’s Radiation Oncology Centre at St. James’s Hospital and St. Luke’s Radiation Oncology Centre at Beaumont Hospital. The Occupational Health Department provides a service to all employees across the three sites. The team structure within the Occupational Health Department consists of CNMII and CNMI supported by ADON and DON. Medical support is provided by visiting Occupational Health Physician. The Grade IV will provide administrative / clerical / telephonist / receptionist support to the Occupational Health Department. The initial vacancy available is for a permanent contract and whole-time. A panel may be created from which permanent and specified purpose vacancies of full or part time duration of this nature may be filled. informal enquiries can be made to : To be considered for this campaign, Please submit an up to date CV taking into account the eligibility criteria and post specific requirements contained in the job specification. The closing date for applications is 12:00pm on Wednesday 13th August 2025. Late submissions will not be accepted.
Clerical Officer, Administrator For Academics Department
****Internal Competition Only***** Clerical Officer Grade IV - Administrator for Academics Department (Permanent/Part time) Application Closing Date: 22nd August 2025, 5:00PM Applications are invited for the above post from suitably qualified persons The Administrator will be responsible and accountable for the provision of efficient administrative support to the Academic Department including minute taking for committees and working groups, and secretarial / administrative support to the Prof of Healthcare Integration and Improvement UCD / NRH. The Administrator will liaise and communicate with the Academic Department, Prof of Healthcare Integration and Improvement UCD / NRH, UCD, Clinical Tutors and other departments as necessary. The candidate must, on the latest date for receiving completed application forms for the office, possess: Qualifications and Knowledge/Experience/Skills This is a permanent part-time vacancy with the Academics department. Salary for this post is aligned with Clerical Officer Grade IV pay-scale. Applicants for the above post should submit their Curriculum Vitae and letter of application via Rezoomo no later than 05pm on Friday, 22ndAugust 2025. Shortlisting will be carried out on the basis of the information supplied in your CV. The criteria for Shortlisting are based on the requirements of the post as outlined above. Failure to include information regarding these requirements may result in you not being called forward for the next stage of the selection process. We are an Equal Opportunities Employer and support a smoke-free workplace policy.
Administrator/Document Controller
Company Description We are a leading engineering services company with a proven track record of high quality, customer focused project delivery for over 130 years. Our core divisions include Mechanical Engineering, Electrical Engineering, Sprinkler and Fire Protection. Some of the other services we provide include Waste to Energy (BioEnergy), Specialist Lift, Off Site Fabrication, Technical Support Services, Maintenance, Asset Management, BIM (Building Information Modelling) and Geo-Surveying. We offer competitive salaries, financial support for further training, Continuous Professional Development (CPD) leading to chartered status, performance incentives and the ability to progress your career with a world class engineering contractor. Role Overview: We are seeking a proactive and detail-oriented Administrator / Document Controller to join our growing Marketing Department. This is a pivotal role in our department, supporting our multidisciplinary team of Construction and Support Functions - playing a key part in tendering efforts, document management, and departmental administration. The successful candidate will be responsible for managing internal documentation systems, coordinating with cross-functional teams, and maintaining the highest standards of accuracy, structure and compliance across all bid submissions and marketing support materials. Key Responsibilities: Document Control & Systems Management: Training and Development: Full training on company-specific platforms and processes will be provided. This role offers an excellent opportunity to build a strong foundation in document control, project support and bid coordination within a global engineering company.
