Administrator jobs in Dublin
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Accounts Payable / Administrator Maternity cover 12 month fixed-term contract Job title: Accounts payable/administrator Company: Granby Ltd Location: Dublin 1 Working hours: Monday to Friday 8.00am to 3.30pm (35 hours per week) Salary: €533 per week Description: Granby Ltd, a leading sausage manufacturer based in Dublin 1 is seeking an accounts payable/administrator to join our team. The ideal candidate will be confident, capable off multitasking and able to work effectively both independently and as part of a team. Requirements Please apply only if you are legally entitled to work in Ireland and the EU.
Administrator
Woodie's; the market leader DIY, Home and Garden Retailer in Ireland and official “Great Place to Work” are looking for an experienced, enthusiastic & friendly Stock Admin Specialist to join our team in our Carrickmines store . If you would like the opportunity to grow in your career and with a company that will recognise and support you every step of the way, then Woodie's is for you. Our ideal candidate: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Administration & Support Coordinator
WHAT YOU DO AT AMD CHANGES EVERYTHING We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences – the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our mission is the AMD culture. We push the limits of innovation to solve the world’s most important challenges. We strive for execution excellence while being direct, humble, collaborative, and inclusive of diverse perspectives. AMD together we advance_ We are looking for an experienced administrator to help manage our Site & also provide support to our leadership team. This is a hybrid (3 days on site) role based in our Regional HQ in Citywest, Dublin. 12 months Full time - Fix Term Contract position with a view to convert to Permanent. The Role
SCSC Unit Based Administrator
Particulars of Office 1. The appointment is permanent full-time and pensionable. 2. Salary Remuneration is in accordance with the salary scale approved by the Department of Health current scale. 3. Superannuation The terms of the Voluntary Hospitals Superannuation Scheme and the Voluntary Hospitals Spouses and Children’s Scheme or the Single Public Service Pension Scheme will apply to the position. Superannuation contributions at the appropriate rate will be payable in accordance with the provisions of these schemes. 4. Duties The incumbent will perform such duties as are outlined in the attached Job Description. 5. Hours of Work The normal hours of work associated with the post are 35 hours per week, usually discharged between the hours of 8.00am and 8.00pm on a Monday to Saturday basis, as appropriate to the particular service. The specific focus of the unit based administrator includes a commitment to a starting time of no later than 8.00 am on the specific SCSC Programme unit. The appointee may be required to attend at such other times as are required for the proper discharge of duties including attendance outside normal working hours. 6. Probation The successful candidate will be appointed initially for a probationary period of 6 months. During the probationary period, progress or otherwise will be monitored and at the end of the period, the service will be: a) Certified as satisfactory and confirmed in writing b) In certain circumstances this period may be extended and, in such case, you will be advised in writing of this and the duration of the extension 7. Retirement No age restrictions shall apply to a candidate except where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). In this case the candidate must be under 70 years of age on the 1st day of the month in which the latest date for receiving completed application forms for the office occur. Continued employment is conditional upon capacity and conduct of the employee. 8. Annual leave Annual leave and public holidays are granted in accordance with the provision of the Organisation of Working Time Act. 1997. Your annual leave entitlement will be advised to you by the Human Resources Department in your contract of employment. Annual Leave may be based on a number of factors such as grade, years of service and whole-time equivalency. 9. Sick Leave Payment of salary during illness will be in accordance with arrangements as approved from time to time by the Department of Health and Children. 10. Termination of office The employment may be terminated at any time by two months’ notice on either side except where circumstances are dictated by the Minimum Notice and Terms of Employment Act 1973/77. The Management’s right under this paragraph shall not be exercised save in circumstances where the Management is of the opinion that the holder of the office has failed to perform satisfactorily the duties of the post or has misconducted himself/herself in relation to the post or is otherwise unfit to hold the appointment. 11. Garda Vetting Checks Arrangements have been introduced, on a national level, for the provision of Garda Vetting Checks in respect of candidates for employment in areas of the Health Service, where it is envisaged that potential employees would have substantial access to children or vulnerable adults in the course of their duties. Garda vetting is done for the protection of these groups and the National Rehabilitation Hospital reserves the right to revert employees at any future point, as deemed appropriate by Hospital Management. 12. Confidentiality In the course of your employment, you may have access to or hear information concerning the medical or personal affairs of patients and/or staff, or other health services business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer, on no account must information concerning staff, patients or other health service business be divulged or discussed except in the performance of normal duty. In addition, records must never be left in such a manner that unauthorised person can obtain access to them and must be kept in safe custody when no longer required 13. Hygiene During the course of employment staff are required to ensure that the hospital’s hygiene and infection control policies are adhered to at all times. All employees have responsibility to prevent transmission of infection by adhering to and implementing optimal hand hygiene and adhering to the Hospital’s Hygiene processes. Hygiene is a fundamental component of the National Rehabilitation Hospital’s quality system to ensure the safety and well-being of its patients and staff and plays a role in the prevention and control of healthcare associated infection. 14. Policies / Legislation All Hospital policies and procedures form an integral part an employment contract and may be subject to update and revision, from time to time, in consultation with union representatives as appropriate. Employees are required to comply with all hospital policies, procedures (e.g. Dignity at Work, Trust in Care, Computer Usage Policy) and the Hospital’s ethical codes of practice. Employees are required to abide by the hospital’s code of behaviour and the code of practice as defined by their relevant professional body. 15. Disability Census As part of the NRH’s commitment to supporting the employment of people with disabilities and to comply with the requirements of the Disability Act 2005, all staff are required to inform the Director of Human Resources of any personal disabilities. This information is only requested in the event that appropriate arrangements must be put in place during the course of one’s employment and will be stored in compliance with Data Protection Legislation. 16. HR Department Privacy / GDPR Policy In order to carry out its administrative functions the Human Resource Department in the National Rehabilitation Hospital collects and processes personal data relating to individuals, which includes the job applicants and staff of the Hospital. The Human Resources Department takes the confidentiality of all personal data seriously and consequently takes all necessary steps to comply with data protection legislation including the GDPR. The Human Resource Department collects personal data only in order to meet specific lawful purposes and will retain that data only for so long as necessary. We also ensure that all reasonable technical and organisational security measures are in place to safeguard personal data. Ordinarily, the Human Resource Department will not pass personal data to any third party except where required by law, or under statutory obligations, or to fulfil a contract of employment or for other legitimate purposes as balanced against the rights and interests of the Data Subject. If you have any concerns about how your personal data is processed, you may contact our Data Protection Officer (dpo@nrh.ie). Please refer to the National Rehabilitation Hospital Human Resources Privacy Policy Document for more information. The Policy Document is available on request from the Human Resources Department. 1. Qualifications The candidate must, on the latest date for receiving completed application forms for the office, possess: Experience & Skills: • The successful candidate will have a minimum of three years’ experience of working in an administrative capacity. • Previous experience in a hospital administration, healthcare or Out-patient setting would be an advantage. • Experience dealing with staff, patients, visitors and members of the public is an advantage. • Knowledge of medical terminology essential • Have excellent knowledge of general office procedures. • The ability to work as part of a team. • Have a high capacity for responsibility and individual initiative. • Excellent interpersonal and communication skills • Must be highly motivated and able to prioritise. • Due to the programme operational service’s needs, the successful postholder will be required to be flexible in this position and is expected to facilitate early shift hours. Qualifications: • A recognised and relevant qualification in administration, medical or similar of at least Level 5 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI). • Ability to demonstrate excellent keyboard and Dictation skills is essential. • Excellent knowledge of Microsoft Office (in particular Word, Excel, Outlook, Access & SharePoint). Aptitude for computing- ICDL (former ECDL) qualification is essential. • Good working knowledge of PAS, T-Pro and TrakCare is essential. 2. Health Candidates or any person holding the office must be free from any medical condition which would render them unsuitable to hold the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. For the purposes of satisfying the requirements as to health, it will be necessary for each successful candidate before he/she is appointed to undergo a medical examination by a qualified medical practitioner to be nominated by the Chief Executive or designated officer. Any irregularities reported as a result of this examination which render the incumbent unsuitable for the post must be remedied / addressed before appointment. Health Promotion – The Hospital is committed to promoting healthy lifestyles for both patients and staff. Staff are expected to participate in initiatives to support better health and well- being in line with the Hospital objectives. 3. Character Candidates for and any person holding the office must be of good character. Overview of the Role The Spinal Cord System of Care Programme Unit Based Administrator will be responsible for conducting and leading the provision of administrative support services to specific clinical teams and professionals within their designated area. In doing so they will be responsible for compliance with the hospitals policies and procedures in carrying out the role in a professional and efficient manner. It is expected that the appointee will possess the requisite skills of administration, teamwork, good organisation and communication, along with a flexible approach to their work. ACCOUNTABLILITY, DUTIES AND RESPONSIBILITIES General Accountability • Be required to be flexible to work in all areas of the Spinal Cord System of Care Programme and fulfil the duties associated with same including working in the Cedars building if required. • Maintain an awareness of the privacy of the patient in relation to all administrative activities. • Demonstrate behaviour consistent with the values of the hospital. • Be responsible for the provision of administrative support services to their designated area. • Ensure that a safe environment is maintained for other staff, colleagues, patients, and visitors. Both employees and management are required to adhere to Health and Safety regulations by ensuring that they report any Health and Safety issues. • Be responsible for the day-to-day security of the work area to which assigned with particular awareness of fire regulations and security arrangements e.g., ensuring computer screen or office door is locked when unattended, VDUs are not visible to the public with sensitive patient or business information, patient records are kept securely etc. • Keep up to date with all relevant mandatory training for the programme and their specific area. Specific Accountability • Report to the Spinal Cord System of Care Programme Manager or designated Deputy. • Provide administrative support to specific clinical areas within the Programme as designated by the Spinal Cord System of Care Programme Manager which may be changed as necessary to meet the requirements of the programme. • Actively manage and co-ordinate their designated area of work. Outline of Duties and Responsibilities General • Be based on the unit hub from 8.30am to 10.30am daily and at other times as required. • General telephone and email queries. • Correspondence (e.g., post) management for members of the interdisciplinary team (IDT), the unit and related activity (e.g., requesting HCRs). • Healthcare records and general unit filing. • Carry out any duties as assigned by the Programme Manager, including the provision of cover in other areas when required. • Book transport- or translation services as necessary. Dictation: • Consultant and NCHD correspondence to other hospitals or GPs regarding patients. • Other dictation as needed to support the unit. New Admissions: • Prepare patient admission documentation e.g., over bed signs and drugs kardex stickers, wristbands and ID labels etc. • Set up relevant electronic folders for patients on NRH common • Confirm accuracy of contact information and GP details with individual patients. Inpatient Process • Schedules: Oversee electronic scheduling process. Input information as required and photocopy, distribute to the units and email to the treating team when complete. • Units: File, update and maintain the HCR for all current inpatients. Provide administration support to the team Book transport for patients. Arrange an interpreter where necessary. • Conferencing: Compile weekly conference list with treating team, print a copy for the unit and distribute to the team via email. • Huddle: Attend the daily unit huddle • Discharge: Track the progress of the ITDR when the patient is due for discharge. When the consultant/registrar has signed off on the ITDR then print off, give the patient’s copy to the unit, file and post to the relevant parties. Complete a final audit on the chart, including collection of SCSC Programme data, and complete any outstanding filing before releasing the chart for collection by medical records. • Post Discharge: On completion of the ITDR complete the outpatient follow up appointment form as requested on the ITDR and forward to OPD. Liaise with urology re any follow up appointments as per ITDR. Put up referral for post discharge liaison call on Trakcare. Remain as a point of contact for patient or family member until six weeks post-discharge. Outcomes Reporting: • Collect and collate data from the HCR and online folders as required by the Spinal Cord System of Care Programme Manager. PAS & Trakcare: • Update PAS daily and print off a daily unit census report. Update PAS for weekend leave & discharges on Trakcare when necessary. In addition, the following general duties of Grade IV role apply: • Provide cover for absent administrative staff in any area. • Provide feedback for units at DOSH as required • Ensure administrative support services are carried out efficiently and effectively. • Ensure staff understands the importance and relevance of quality in relation to their everyday work. • Ensure that all relevant staff treat patients and visitors with courtesy and respect in line with the values of the hospital. • Liaise with the Manager in relation to staff cover requirements. • Play an active role in staff training and development ensuring that team members gain experience in the various functions of the area and that they develop the necessary skills to carry out the functions required. • Support the collection of statistical information in their area. • Help in the assessment of need for further service developments. • Actively participate at meetings. • Maintain efficient general office procedures as appropriate to the post. • Process and facilitate in the collation and presentation of data in relation to work undertaken. • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner. Patient Safety & Quality The NRH prioritises the delivery of quality and safe patient care under HIQA, CARF and other quality standards. It is the responsibility of all staff at all levels to ensure that the highest level of quality services required for each patient is maintained. If you have a concern regarding any issue of patient safety and well-being, please bring this to the immediate attention of your manager. Quality and Patient Safety supports the Health Service to deliver high quality and safe services to patients and service users. The post-holder is responsible and accountable to deliver a quality service that ensures patient safety. The post holder will work within a risk management framework that complies with the Health Information and Quality Authority (HIQA) National Standards, CARF Standards and other quality standards as appropriate. Salary: €35,256 - €54,370 per year
HR Administrator
A career in our Human Resources, within Business Enablement Solution, will provide you with the opportunity to make a difference at PwC by helping to fully leverage the skills and talents of all our people. You’ll focus on helping the local offices in driving the firm’s people strategy, creating a unique people experience for each individual, and supporting our firm-wide values by working with the core competencies that measure and drive individual and firm-wide success in the marketplace. Our Human Resources teams support initiatives and programmes including, customer support, business operations, data and analytics, technology systems, recruitment services and on-boarding, workforce mobility, contingent workforce, and people and programmes support. The HR Administrator will work as part of a centralised first level support team providing effective and efficient HR administrative support to the business. The team, currently made up of 12 people, are responsible for all administration tasks relating to Human Resources, Payroll and Benefits, with support on Recruitment and Student Services when required. The team uses Workday, our Human Capital system, and are continuously looking at ways to work differently and more efficiently leveraging Digital tools where possible. Purpose-led work you’ll be part of; As a HR Administrator, you will work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. The role is dynamic, projects and tasks assigned to you will vary throughout the year. Responsibilities include, but are not limited to: Unlock your potential with PwC Ireland We believe that challenges are better solved together. We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of amazing teams encouraged to collaborate and innovate in a way that creates powerful solutions and makes a positive impact. This purpose-led work, and our continuous development and encouragement, will help unlock your potential and take your career to the next level.
People And Culture Administrator
We are currently recruiting for a People and Culture Administrator to join our team based at Annon House, Ormeau Road, Belfast. You will play an instrumental role in helping managers to onboard and off board employees in an organised and efficient manner. This role will also oversee many day-to-day employee experience duties creating an inclusive, innovative, healthy and value based working environment. They will contribute to the Company's commitment to social impact by promoting and advising on employee benefits, health and wellbeing, equality and diversity and community involvement. Working Pattern: • 37.5 hours per week • Monday to Friday • 9.00am – 5pm • Agile working (normally 3 days office based) Rewards: • 25 days holiday plus 8 bank holidays • Life Assurance • Company Pension Scheme (Salary Exchange option) • Leadership and Development Academy • Enhanced Parental Pay Schemes • Employee Assistance Programme to support your health & wellbeing • Financial Education/Financial wellbeing advisory service • Unrivalled opportunities for career progression • Company Events The Role: • Onboarding of new hires (including Right to Work/ Security Checks, Offer letters, Contracts of Employment) • Assist the operations team with ensuring new hires and transitioning team members receive the right onboarding information at the right time (positively contributing to their future success) • Ensuring data is captured to comply with audits • Routinely monitor new hire onboarding dashboard while raising awareness to hires that have outstanding tasks to complete • Administration of offboarding, recording of sickness absence and maternity, monitoring HR email inbox and responding to queries from managers and employees. • Organising training sessions – sending out invites, booking venues and arranging catering. • Maintaining and updating employee records and issuing contractual amendments, as necessary. • Assisting in our Employee Voice committee • Assist in benefit advisory and annual reviews • Assist with our Health and Wellbeing Strategy and our Equality, Diversity and Inclusion Strategy The Person : • 1+ year experience within a busy of Human Resource department • Proven ability to quickly learn new software applications with minimal training required. • Strong multi-tasking skills (ability to effectively manage multiple project components at the same time while meeting tight deadlines) required. • Proven ability to work well with a wide range of people and personalities • Strong administration, written and verbal skills • Able to work in a fast paced, constantly changing environment • Comfortable with Microsoft Suite, PowerPoint and Word, basic to intermediate with Excel • Occasional travel to Dublin Office and sites throughout Ireland will be required • Basic knowledge of NI and ROI employment law is desirable The Mount Charles Group is an equal opportunities employer and welcomes applications from all sections of the community. Due to the number of applicants Mount Charles receives, we only respond to short-listed applicants. If you have not been contacted within six weeks of the closing date, you have not been selected for interview. GREAT PEOPLE - GREAT SERVICE - GREAT FUTURE
Administrator Booking Officer
background The Sign Language Interpreting Service (SLIS) is an independent body, funded and supported by the Citizens Information Board (CIB), to develop, promote and deliver quality sign language interpreting services to the Deaf community in Ireland, including face to face and remote services . SLIS is working to enhance the availability and quality of sign language interpreting in Ireland in response to the National Disability Inclusion Strategy 2017-2021 and the Irish Sign Language Act 2017. Nature and scope The SLIS Administrator provides administrative support to SLIS services including the referral service, social fund, emergency services, access support service and IRIS (Irish Remote Interpreting Service), as well as general organisational administration. main responsibilities Administration 1. Deal appropriately with all relevant telephone, letter and personal enquiries. 2. Assist in the production of documents and materials. 3. Maintain an efficient records management system and assist in the preparation of administration and management reports. 4. Maintain the office in relation to office supplies, upkeep of equipment, and maintenance of premises. 5. Organise meetings, arranging the venues and necessary facilities, informing participants and taking minutes of meetings as required. 6. Be aware, and on occasion, co-ordinate the diaries of team members as required. Booking and Referral System 7. Manage the day to day operation of the booking and referral system by ensuring the database of interpreters and service users is maintained and interpreters have been correctly allocated to each assignment. 8. Respond in a timely and accurate manner to all booking and referral enquiries. 9. Administer Service Level Agreements with interpreters, as appropriate. 10. Support Deaf citizens to get appropriate access the services through the provision of sign language interpreting. 11. Provide information to service providers on good practice for organising sign language interpreting services. 12. Liaise with interpreters and service users. 13. Liaise with external technical support in relation to the development of the SLIS website and Booking System. General 14. Participate in Performance Management Development System (PMDS) 15. Attend agreed training and development courses to maintain and improve performance including Irish Sign Language, if required. 16. Provide administrative & other supports to the work undertaken by SLIS and its working groups as required. 17. Undertake such other duties as may be agreed from time to time with the Manager, SLIS. Terms of Employment Reports to The SLIS Manager. Location Your place of work will be SLIS, Deaf Village Ireland, Cabra, Dublin 7. Hours Hours of work are 35 hours per week. Flexible working hours may be required on occasion. Time off in lieu may be accumulated with prior agreement with the Manager. Salary The appropriate SLIS Salary scale is €28,330 - €43,280 pro-rata. It is anticipated that new entrants to SLIS will be appointed on the 1st point of the scale. Incremental credit, should it be awarded, will be based on previous relevant experience as set out on the application form and covering letter. Annual Leave This post equates to 23 days per year pro-rata for part time staff, exclusive of public holidays. Superannuation A superannuation scheme is in place. Eligibility criteria apply. Duration Fixed term contract for 4 months, with potential to extend for up to a further 4 months. These arrangements may be subject to change or review at the request of either you, SLIS Manager or the Board of Management. Person Specification · Experience working in an administration role · Excellent organisational and record keeping skills, with strong attention to detail. · Good IT abilities, including Microsoft Outlook, Word, Excel, Skype · Self-starter with ability to work on own initiative and manage own workload effectively. Desirable · Knowledge or experience working with the Deaf community · Competency in Irish Sign Language · Skills or experience working with IT programmes Additional promotional, financial or other administrative experience
