Clerical Officer jobs in Ireland
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Choice Housing is one of the largest independent housing associations in Northern Ireland. We work hard for our customers, developing new homes that are urgently needed and delivering high quality services, while providing value for money. Our work creates sustainable, thriving neighbourhoods. Property Services Officer(s) 37 Hours Salary Scale: £31,708 - £41,391pa Job Reference: PSO2/4950/0525 Choice is seeking to recruit a Property Services officer to co-ordinate, manage and report on the provision of property and maintenance services. Our employees have access to a range of benefits:- If you have any disability which prevents you from completing the online application form, please contact me to discuss what further assistance you require. Please see attached job description and person specification for full details. Completed application forms should be returned by 5.00 pm on Thursday 12th June 2025 . If you have not been contacted further in writing on or before Thursday 9th July you will not have been short-listed for interview. If shortlisted you will be sent an email inviting you for interview, please check the email address you have provided on the application and also your junk mail folder.
Prism Finance And Administration Officer
Job Purpose: PRISM Finance/Administration Officer will be responsible for supporting the Project Development and Delivery Manager and leading the finance and admin functions across the project, with a particular focus on coordinating claims and returns to SEUPB. Location: Campus location Omagh, however due to the nature of work within the College, it is anticipated that travel to all campus sites may be required. Dependant on future developments, the College may reserve the right to relocate staff to other Campuses of South West College). Key Responsibilities: Programme Administration 1. To develop, implement and maintain a range of administrative systems and procedures, which support the delivery of the PRISM programme. 2. To develop and maintain a Management Information System (MIS) which accurately records project data and activity. 3. To produce periodic reports MIS data for Management, Funders and Steering Committee quantifying progress against programme KPIs. 4. Organise and support the cycle of team meetings, partner meetings, project board and stakeholder committee meetings, to include minute taking and recording completion of actions. 5. Provide administrative support to ensure the efficient discharge of PRISM management meetings; to include circulation of agenda, minute taking and dissemination of agreed minutes. 6. To support PRISM partners in the development and implementation of administration and finance procedures. Programme Finance Duties 7. To implement and maintain the college systems and financial procedures, ensuring the efficient and effective financial management of the PRISM programme. 8. To co-ordinate, in conjunction with Programme Development and Delivery Manager programme expenditure that is in line with the agreed budget and the Colleges financial procedures. 9. Produce periodic claims in line with funders deadlines adhering to funders and College guidelines; ensuring back-up information is retained to support expenditure. 10. To co-ordinate, in conjunction with Programme Development and Delivery Manager the procurement of provision and services to support the delivery of the PRISM programme. 11. To develop, in conjunction with Programme Development and Delivery Manager an annual budget profile for the programme. 12. To develop, in conjunction with the College finance department a monthly cycle of activity which ensures the efficient processing of expenditure and enables the production of a monthly budget up-date. 13. To undertake, in conjunction with the Programme Development and Delivery Manager monthly re-profile of the budget to ensure efficient budgetary management of the PRISM programme. 14. To prepare a range of budgetary reports for the Colleges management, steering committee and programme funders, quantifying expenditure across budget headings. 15. To support the Programme Development and Delivery Manager in preparing for internal and external audit. General Responsibilities The post holder is expected to: 1. Ensure that the College continues to develop as an inclusive, student-centred organisation, providing a high-quality curriculum that is dynamic and meets the learning needs of students and the demands of the economy; 2. Promote and act as advocate for the implementation of the vision, mission and core values of the College; 3. Contribute to the ongoing development and implementation of the College’s Health & Safety policy; 4. Ensure the College’s Equality policy is implemented in all areas of responsibility; 5. Implement marketing initiatives to ensure an effective profile of the College and its activities; 6. Participate, as required, in the recruitment and selection of staff for the College in accordance with procedures; 7. Abide by the College’s Code of Conduct and seek to promote the College positively at all times; 8. Abide by all college procedures and ensure these are implemented in area of responsibility; and 9. Undertake any other reasonable duties and responsibilities as requested. Qualifications GCSE English and Maths (Grade A – C) or equivalent. Experience & Skills 1. A minimum of 2 years’ experience in demonstrating the following: a. Experience of implementing administrative systems to support the delivery of significant projects or initiatives b. Demonstrable experience of maintaining records and documentation in accordance with organisational policies c. Experience of supporting senior managers discharging significant initiatives or projects to include minute taking and maintenance of action logs d. Experience of maintaining organisational financial procedures to support the delivery of a significant initiative or project. e. Experience of collating evidence to generate financial claims f. Experience of maintaining and reprofiling budgets in accordance with agreed expenditure General • Access to a car and able to travel between campuses and other business use as required or ability to demonstrate mobility. Terms and Conditions of Service Salary: Band 4 Scale Points 8 - 18 (£25,992 – £30,559) per annum. Commencing (£ 25,992) Contract Type: Full time Fixed Term Contract – 4 years with the possibility of extension. Hours of work: 36 hours per week Terms & Conditions All terms and conditions of employment for this post are as laid down by the Association of NI College’s non-teaching negotiations committees and are drawn from the conditions of service for NJC for local authorities staff. Holiday Entitlement: 12 public holidays plus 23 days rising to 30 days after 5 years’ continuous service Pension: The post-holder will automatically be enrolled in the NILGOSC pension scheme, which offers a range of benefits commensurate with public sector pension schemes. Other benefits: Comprehensive Employee Assistance Programme, Staff Wellbeing Programme, Cycle to Work and Tech Schemes; Benenden Healthcare, Occupational maternity, paternity and adoption leave, carers leave, flexible working, hybrid working, training and development
Prism Monitoring And Evaluation Officer
The Monitoring and Evaluation Officer will be responsible for generating the monitoring and evaluation data to inform the measurement of distance travelled by SMEs participating in the initiative and contribution to PEACEPLUS results. This staff member will be responsible for engaging with Research & Innovation and Decarbonisation Champions to audit decarbonisation plans and establish progress with the plans and the individual projects contained therein. They will also ensure the development of appropriate internal procedures with adherence to professional standards.
Senior Staff Officer
Kildare and Wicklow Education and Training Board invites applications for the post of permanent wholetime Senior Staff Officer Grade VI. Initial duties will be in the Payroll Section of the Human Resources Department. KWETBs current payroll function is moving to a shared operating model whereby KWETB will retain certain stated payroll activities and the Department of Education and Skills Education Shared Business Services (ESBS) will take over certain stated payroll activities from November 2021. The ESBS Payroll Shared Services is the consolidation of the individual payroll functions of all 16 Education and Training Boards (ETBs) to one shared pay centre. KWETB currently has an annual payroll budget of approx. €95 million. Reporting/Accountability Relationship The Senior Staff Officer Grade VI will report to the Administrative Officer Payroll Manager. Job Description The Senior Staff Officer will have responsibility, under general direction, for a large section or area of the HR Department. The Senior Staff Officer may have a large, multi-level staff and will take responsibility for decision making in the section or area. The Senior Staff Officer will have responsibility for staff management, project management and data management. The post is a supervisory position within KWETB and the Senior Staff Officer will be assigned responsibility for the day to day operation and supervision of work areas, section or team. The Senior Staff Officer will • promote and maintain best practice throughout the HR Department to ensure a quality service is delivered at all times • be required to be flexible in this position and must be prepared to undertake such other duties as assigned to them by the HR Manager. Such duties may be outside the normal area of work. Hours of Work: 35 hours per week – Monday to Friday A Pilot Blended Working Scheme is currently in operation. Salary: €56,755 - €69,338 (incls 2 x LSI) Key Responsibilities of the Post: Under the guidance of the Payroll Manager: • Responsible for the supervision and coordination of payroll processing operations. • A high level of excellent customer service delivery across all departments including Schools, Further Education and Training centres and Organisation support and Development. • Act as a Payroll system (CORE) approver and Financial system (P2P) approver for KWETB. • To ensure that all payroll staff are clear in their role and responsibilities and are carrying out their duties efficiently and on time • Liaise and coordinate day to day operations and adhere to strict deadlines with Education Shared Business Services (ESBS) • Bring a focus and drive to building and sustaining high levels of performance, addressing any performance issues as they arise. • Develop capability of staff in the payroll team through supportive feedback, coaching and creating opportunities for skills development. • Plan and prioritise work in terms of importance, timescales and other resource constraints, reprioritising in light of changing circumstances for self and relevant staff teams. • Responsibility for keeping up to date on Circular Letters/legislative requirements/collective agreements relevant to areas of responsibility and ensuring, under the guidance of the Payroll Manager, same are implemented efficiently. • To conduct on going reviews of compliance with internal controls such as Internal and external audits. • To produce reports, as required, for the Senior Management Team and APO HR and APO Finance. • Carry out any other duties and projects as appropriate to the grade which may be assigned from time to time. • Provide professional support and advice to all Line Managers in relation to areas of responsibility. • Undertake tasks in other areas of the HR Department as assigned by the HR Manager from time to time. • Effective communication with all sections of HR and other departments within KWETB. • Be accountable to the Payroll Manager and HR Manager, in all matters relating to areas of responsibility. • Assist in the planning, development and implementation of new systems as required with special reference to the introduction and development of computerised systems. • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner. • Ensure all information received within the Department remains confidential. • Contribute to the setting of organisational tone through policies and the development and promotion of good internal controls in relevant areas of responsibility. • Monitor and manage good communication protocols for dealing with managers, staff and other stakeholders to ensure the information delivered is relevant, appropriate and timely, and ensure they are in line with KWETB policies and procedures. • Attend and contribute to working groups and committees of KWETB, as requested. • Represent the Payroll Section of KWETB at meetings, if required, with external agencies/bodies/groups that are necessary for the proper discharge of the post. • Maintain a strong focus on self-development, seeking feedback and opportunities for growth. • Research issues thoroughly, consult appropriately to gather all information needed on an issue. • Carry out any other duties appropriate to the grade which may be assigned from time to time. The above list is not exhaustive and duties may be varied having regard to the changing needs of the organisation and the terms of the post can include delivery of responses to unpredictable work demands as they arise. Requirements and Eligibility for the post: Candidates must: • have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Service; • be capable and competent of fulfilling the role to a high standard; • have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise; Desirable Requirements: • Supervisory experience • Experience of the payroll process, ideally in the use of ESI or CORE. • Ability to interpret and convey policy • Well developed decision making abilities • Excellent administrative and IT Skills. • Excellent Customer Service • Strong Communication Skills, both written and oral. • Demonstrable initiative • Strong attention to detail Professional Relationships: ➢ The senior staff officer will work in liaison, contact and co-operation with: The Chief Executive, Directors of Organisation Support and Development, Director of Schools and Director of Further Education and Training, Principals, Adult Education Officers, Managers and Coordinators throughout Kildare and Wicklow ETB to provide a high level of Customer Service to all staff ➢ The Department of Education and Skills, SOLAS, and other departments, state bodies and external organisations relevant to the operation of Kildare and Wicklow ETB ➢ The Comptroller and Auditor General and the Internal Audit Unit – Education and Training Boards ➢ Education and Training Boards Ireland and senior administrative staff in other Education and Training Boards The above list is not exhaustive. Competencies required The appointee to the Senior Staff Officer (Grade VI) post will be required to show evidence of the following competencies: Specialist Knowledge, Expertise and Self Development • Clearly understands the role, objectives and targets and how they fit into the work of the Organisation. • Develops the expertise necessary to carry out the role to a high standard and has a thorough understanding of the Code of Practice for the Governance of Education and Training Boards • Is proactive in keeping up to date on issues and key developments that may impact on the Department and/or wider ETB service • Consistently reviews own performance and sets self-challenging goals and targets Leadership Potential • Is flexible and willing to adapt, positively contributing to the implementation of change • Contributes to the development of policies in the Department/Organisation • Seeks to understand the implications of taking a particular position on issues and how interdependencies need to be addressed in a logical and consistent way • Maximises the contribution of the team, encouraging ownership, providing support and working effectively with others • Formulates a perspective on issues considered important and actively contributes across a range of settings Analysis & Decision Making • Is skilled in policy analysis and development, challenging the established wisdom and adopting an open-minded approach • Quickly gets up to speed in a complex situation, rapidly absorbing all relevant information/data (written and oral • Uses numerical data skilfully to understand and evaluate service issues • Identifies key themes and patterns in and across different sources of information, drawing sound and balanced conclusions • Sees the logical implications of taking a particular position of an issue Delivery of Results • Assumes personal responsibility for and delivers on agreed objectives/goals • Manages and progresses multiple projects and work activities successfully • Accurately estimates time parameters for projects and manages own time efficiently, anticipating obstacles and making contingencies for overcoming these • Maintains a strong focus on meeting the needs of customers at all times • Ensures all outputs are delivered to a high standard and in an efficient manner • Use resources effectively, at all times challenging processes to improve efficiencies Interpersonal & Communication Skills • Communicates in a fluent, logical, clear and convincing manner verbally and in writing • Is able to listen effectively and develop a two-way dialogue quickly • Maintains a strong focus on meeting the needs of internal and external customers • Effectively influences others to take action • Works to establish mutual understanding to allow for collaborative working Drive & Commitment to Public Service Values • Consistently strives to perform at a high level • Maintains consistent effort under pressure and is resilient to criticism or setbacks at work • Demonstrates high levels of initiative, taking ownership for projects and demonstrating self sufficiency • Is personally trustworthy and can be relied upon • Places the citizen at the heart of all processes and systems.
Benefit System Support Officer
Please note that although this job advert is for a permanent post, offers for fixed term contracts may also be made from this file. BAND: 5 JOB PURPOSE: The HB System Support Officer will undertake a key role within the Housing Benefit System Support Team, reporting to the HB Systems Assistant Manager. They will assist with the effective operation of the Housing Benefit System Support Team. REQUIREMENTS: 1. Possess a degree or equivalent Level 6* qualification plus 2 year’s relevant experience. * Refer to Qualifications Framework for equivalencies OR 2. Can demonstrate equivalent continuing professional development/experiential learning and at least 3 years’ relevant experience (Please include dates) APPLICATION PROCESS Application should be made using the on-line application form. Instructionson how to complete the on-line form appears once the form has been accessed. Make sure you follow these instructions. Candidates unable to use the on-line form can request a manual application form, by emailing recruit@nihe.gov.uk quoting the particular Job Title and Reference Number. Please note that if the candidate uses this method, it is their responsibility to ensure we receive their application by the allocated closing date and time. Guidance on the completion and return of applications is included in the Candidate Guidelines on the job related documents. The Northern Ireland Housing Executive have a policy on the Recruitment of Ex-Offenders, a copy can be made available on request. LATE APPLICATIONS WILL NOT BE ACCEPTED EVEN IF DELAYED DUE TO TECHNICAL REASONS. PLEASE NOTE THAT IF YOU ARE LOCKED OUT OF YOUR GETGOT ACCOUNT IT WILL TAKE A MINIMUM OF 10 MINUTES TO RESET YOUR PASSWORD. IF AN APPLICATION IS LATE BECAUSE OF THIS IT WILL NOT BE ACCEPTED. It is the responsibility of each candidate to ensure that all such information is provided. Candidates who fail to provide sufficient information on which a panel might determine their eligibility for the post will not be shortlisted. The Housing Executive is an equal opportunities employer. We particularly welcome applications from members of the Protestant community who are currently under represented in parts of our workforce.
Technical Officer
To provide technical support in the design, planning, programming and supervision of property maintenance and management matters within the Council’s Leisure Estate. This includes full design responsibility along with the preparation of appropriate contract documentation and the provision of support to the Senior Maintenance Officer. Also, to provide expert advice and support on other building services/property maintenance related matters generally. The post holder will oversee all maintenance activities with Council’s leisure centres; acting as team leader to the team of Plant Operators based on site and supervising the work of visiting contractors and in-house labour workforce. Please note
Digital Communications Officer
Essential Qualifications and Skills Candidates must: • have the requisite knowledge, skills and competencies to carry out the role to a high standard; • be capable and competent of fulfilling the role to a high standard; • have obtained at least Grade O6 (formerly D3) in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise. Desirable Qualifications and Skills • Bachelor’s Degree in Communications, Media, Graphic design or any other relevant field. • Experience in multi-media production including; video (filming and editing), audio (podcasts), photography and graphic design. • Knowledge of online news sites and agencies. • Experience in media relations with excellent contacts. • Experience in updating websites and creating engaging online content. • Excellent social media skills. • Ability to manage multiple projects simultaneously, set priorities, utilise resources and meet deadlines • Exceptional written and verbal communication skills with both internal and external stakeholders. • Exceptional organisational skills, multi-tasking capabilities, fast response time and strong attention to detail required. • Knowledge of the third level education sector in Ireland. • This position requires a high level of organisation and prioritisation of tasks. • Excellent interpersonal and communication skills. • Strong creative mind-set and an innovative attitude to new ideas, approaches, platforms. • Meticulous attention to detail. • Proven record of following through on commitments. Overview of the Role The Digital Communications Officer will play a crucial role in shaping and delivering dynamic multimedia content to enhance the University's digital presence and engage with a wide online audience. The ideal candidate will have a strong focus on creating and managing multimedia content, including video, audio, graphic design, animation, and photography, to support the University’s communication strategies. The role will be responsible for producing content tailored for online media outlets, social media platforms, online news agencies, and other digital channels. The successful candidate will work closely with the communications team to ensure consistent messaging and branding while enhancing engagement across a variety of platforms. This role requires a creative individual with technical expertise and a passion for engaging audiences through innovative digital storytelling across various media. Duties • Develop high-quality multimedia content including video, audio, animations, photography, and graphic design for use across various digital platforms. • Plan, storyboard, shoot, and edit video content for online media, social channels, and news outlets. • Capture and edit audio content for podcasts, interviews, and other audio-based communication initiatives. • Create visually engaging graphic designs and animations for campaigns, social media, and web platforms. • Ensure that all multimedia content aligns with the institution’s brand guidelines and tone of voice. • Collaborate with the communications team to develop content strategies that support key campaigns, projects, and university initiatives. • Work with media agencies and online news outlets to distribute multimedia content effectively. • Develop relationships with online news agencies and build on media relations with the communications team. • Analyse and report on the performance of multimedia content using analytics tools, adapting strategies as needed to improve reach and engagement. • Create social media campaigns in line with communications strategy. • Work closely with other departments to understand their content needs and create multimedia that communicates their key messages. • Manage multiple projects and campaigns simultaneously, ensuring deadlines are met and content is delivered to the highest standards. • Support the communications team in managing crisis communications, ensuring prompt and appropriate multimedia responses when required. • React swiftly to breaking news or institutional developments by producing rapid-response content for online news and media outlets. Salary Salary Scale - (€51,211 – €61,251) *Candidates external to the sector may be appointed up to the 3rd Point (€54,302) of the Salary Scale in accordance with University Policy. Hours of Work 35 hours per week
Senior Executive Officer
Principle Duties and Responsibilities of the Role: The Head of Economics will report directly to the Director of Insights & Operations and will be responsible for interpreting and predicting economic conditions and advising senior management on implications to key schemes which will improve the quality of strategic decisions taken by the Agency. In that context, the following is a (non-exhaustive) overview of some of the principal duties and responsibilities associated with the position: Salary Scale – Salary Scale – Senior Executive Officer – Grade 8 LA Scales €80,165, €80,880, €84,026, €87,191, €90,362, €93,500, €96,657, LSI1 €100,238 LSI2 €105,945 New entrants will be appointed on the first point of the scale in line with government policy. Different terms and conditions may apply if immediately before appointment you area currently serving civil/public servant. Eligibility to compete: Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA). The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. To qualify candidates must be citizens of the EEA by the date of any job offer. Eligible candidates must be: a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa. Closing date for Receipt of Applications – 12.00 noon on Monday 16th of June 2025 Application Procedure Candidates must provide: a. a completed Housing Agency application form b. All sections of the application form must be completed. c. Applications should be typed and submitted via email in PDF format to recruitment@housingagency.ie d. Applicants will be short-listed based on the information supplied. e. Incomplete applications will not be considered for shortlisting. f. Applications will not be accepted under any circumstances after the closing date / Time. g. Canvassing by or on behalf of the applicant will automatically disqualify. Should the person recommended for appointment decline or having accepted the position relinquish it or if any additional vacancy arises, the Agency may, at its discretion, select and recommend another person for appointment on the results of the selection process.
Museum Security Officer
The Gallery wishes to recruit a Museum Security Officer (MSO) on a permanent and basis in the Operations Department. The purpose of the role is to provide a visible security presence and be vigilant at all times while on active foot patrol in the public areas and exhibition galleries. In addition, the MSO will contribute to a positive visitor experience in the Gallery. Key Responsibilities: Reporting to a Security Supervisor (or nominated deputy), the MSO will: Panel Candidates should note that at the end of the candidate assessment process a panel of successful candidates may be formed based on order of merit, from which future positions may be filled. Closing date for receipt of applications: 18 June 2025 Interviews will be scheduled in early July 2025 At the National Gallery of Ireland, we value equity, diversity and Inclusion we recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know. The National Gallery of Ireland is an equal opportunities employer
Office Administrator
Tirlán, is a world-class food and nutrition co-operative, with a diverse portfolio of quality ingredients, leading consumer and agri brands. Tirlán owns leading brands such as Avonmore, Kilmeaden Cheese, Millac, Solmiko, Truly Grass Fed, Premier Milk, Wexford, mymilkman.ie and GAIN Animal Nutrition. We nurture a talented team across Ireland, the US, MEA and China, delivering annual revenues of over €3 billion, and over 2,300 people to manage our network of 11 processing plants and 52 agri branches. Our purpose is to nourish the world, while safeguarding our environment for future generations. Role Profile As office administrator, you will play a critical role in ensuring the smooth and efficient operation of our office in Clonroche Mill. You will be responsible for providing essential administrative support, managing day to day administration tasks and maintaining a productive work environment. The ideal candidate will be a team player, be self-motivated, and possess strong organisational skills, combined with excellent communication skills. The position is office based, located in Clonroche Feed Mill. The position comprises of a job share model, whereby one full time position is shared equally between 2 persons. As part of the job share model you will be required to work 6 days concurrently out of every ten working days, in line with the job share agreement that is currently in place. Responsibilities About us Through our expertise in research and development, customer insights, food safety and state-of-the-art manufacturing we bring innovative food and nutrition solutions to a global market. Our new and vibrant headquarters in Kilkenny City operates as a collaboration hub where multi-functional teams come together in a hybrid work environment. Commitment to Diversity & Inclusion We believe in the value of difference. We know that different perspectives, life experience and backgrounds can drive innovation and deliver growth. We welcome people from all walks of life without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, or disability status.
