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We believe the world has changed. We see businesses using more kinds of software, not less, that all needs to work together. To help our customers grow better in this environment, HubSpot is evolving from an “all-in-one” suite into an “all-on-one” platform. HubSpot is a set of tools that supports a companies customer facing teams including Marketing, Sales and Service helping them to optimize each stage of the buyer’s journey and grow their business. HubSpot’s flywheel philosophy uses the momentum of happy customers to drive referrals and repeat sales for our customers. We’ve also invested in an integrations ecosystem that helps customers do more with HubSpot and creates real value for people who adopt our suite of software. We are actively hiring for a Corporate Account Executive; candidates are eligible to be office, flex or remotely located in the Republic of Ireland based on individual preference! Please check out this article for more context: The Future of Work at HubSpot: How We're Building a Hybrid Company. Your Role at HubSpot As a Corporate Account Executive at HubSpot you will be engaging directly with medium to corporate sized businesses, helping them to grow. You will use proactive and inbound selling strategies to find and close new business, and increase the customer's usage of the HubSpot platform over time. You will use your knowledge of digital transformation and change management to act as a trusted advisor and business consultant to the customer, running the sales process end to end with them What are the responsibilities of a Corporate UKI Account Executive?
Staff Product Designer, Go-to-Market AI
Join HubSpot’s Design Team The Flywheel Product Line is an org focused on helping HubSpot grow faster by using AI to dramatically improve how we serve customers and how our GTM teams work. We're doing this across three core areas: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Staff Product Designer, Go-to-Market AI
Join HubSpot’s Design Team The Flywheel Product Line is an org focused on helping HubSpot grow faster by using AI to dramatically improve how we serve customers and how our GTM teams work. We're doing this across three core areas: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
MEA Mid-Market Sales Manager
As a Sales Manager of our MEA Mid-Market Account Executive team (Israel & Sub-Saharan Africa) , you will execute our world-class sales methodology, hire exceptional talent, deliver sales quota each month, uncover strategies to coach and develop your team and build a sales environment and culture we can be proud of. We are looking for a Sales Manager to join us in our Dublin Office , but we’re equally happy for you to join our team as a remote employee based in Republic of Ireland. What are the responsibilities of a Sales Manager? In this role, you will need to: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Academic Liaison Officer
Remuneration The salary scale for the post is (01/02/2026): €57,898 - €59,278 - €60,963 - €64,126 - €66,017 - €68,372 - €70,734 LSIs Key Working Relationships In execution of their role, the post holder will develop effective working relationships with the current catering team as follows: • Facilities Manager • Catering Manager • Catering Officer Grade I • Executive Chef • Catering Supervisors • Chefs • Catering Assistant To work with other Service Managers and Clinical Nurse Managers within Letterkenny University Hospital as required. To work closely with Dietitian and Speech and Language Therapists within Letterkenny University Hospital. To work closely with external suppliers and consultants as required. Please note that the above list is not exhaustive and key working relationships will change over time. Purpose of the Post Provide day to day management of the Catering Service and other areas as required within the Catering Department, Letterkenny University Hospital, St. Conal’s Hospital and external units. Principal Duties and Responsibilities Professional • The person holding this post is required to support the principle that the care of the patient comes first at all times and will approach their work with the flexibility and enthusiasm necessary to make this principle a reality for every patient to the greatest possible degree. • Maintain throughout the hospital awareness of the primacy of the patient in relation to all hospital activities. • Performance management systems are part of the role and you will be required to participate in the Group’s performance management programme. The Catering Officer Grade I will: • Supervise and manage all catering activities to ensure that all patients, staff and public receive the correct meal at proper temperature, quality and time. • Assume full responsibility for the running of the Catering Department in the absence of the Catering Manager. • Take responsibility for other areas of the Catering Department (Restaurant, Wards or CPU) in the absence of the Catering Officer Grade I of that area. • Liaise with other Catering Officers, Executive Chef, Supervisors and Clerical Officers as required on a daily basis. • Provide returns and information to CPU and the Finance Department as requested. • Liaise with department heads and other services in relation to all aspects of catering service to patients. • Ensure that standards of service are maintained and all aspects of HACCP are fully implemented including ongoing staff training courses with the EHO Education Sector. • Assist in the identification and development of key performance indicators (KPIs). • Drive and promote a Performance Management Culture. • Ensure that the ordered foodstuffs and other materials delivered to the Catering Department are of the nature, substance and quality set out in contracts. • Be responsible for devising and implementing the menu cycle in conjunction with Catering Officers, Executive Chef and Dietetic Team. • Investigate patient/customer complaints and adhere to complaint procedure. • Ensure the economical use of equipment and non-food materials within the department. • Be actively involved in introducing systems/change to reduce general waste and food waste. • Attend training courses when required. Supervision of Staff The Catering Officer Grade I will: • Direct, control and organise all staff within your direct span of control and ensure the required operational standards are achieved and maintained. • Prepare and maintain rostering arrangements. • Carry out performance management discussions with all staff on a regular basis. • Assist with the training of staff reporting to them in order to help staff perform their duties and to monitor and record same. • Assist in the induction of new staff. • Maintain good communications between management and staff. • Ensure that staff comply with the hospital policies, procedures and guidelines. • Co-operate and work as a team with all other catering supervisors and managers. • Promote a professional image and ensure staff attend work on a regular basis and in a timely fashion. • Be responsible for ensuring that adequate staffing levels are available within the Catering Department. • Advise and assist with recruitment of catering staff including participation on interview boards. • Implement and assist in the development of training and induction for staff and identify training needs. • Deal with staff queries regarding pay, rosters etc. • Perform a management role in grievance/disciplinary procedures and other industrial relations issues. • Review on a regular basis sick leave of staff and take corrective action as appropriate. Financial The Catering Officer Grade I will: • Assist the Catering Manager with financial information on a monthly basis or as required. • Monitor resources within the Catering Department i.e. personnel, provisions and equipment. • Supervise cash receipts, lodgement daily records and ensure these records are up to date as required. Hygiene and HACCP The Catering Officer Grade I will: • Monitor HACCP systems on a daily basis and ensure hospital policies and statutory regulations are being implemented. • Carry out audits of areas of responsibility to ensure the Catering Department complies with all HACCP, HIQA, hospital policies and statutory regulations. • Check meals for quality, quantity and presentation. • Ensure proper portion control is observed and that meals are properly presented. • Observe and monitor work practices of staff to ensure: o Correct hygiene practices are adhered to at all times o By keeping in close contact with workers, procedures can be discussed, updated, improved and changed where necessary • Ensure that all staff are aware of HACCP procedures/controls and are acting accordingly. • Ensure that proper work practices are adhered to in relation to food handling and food safety. Health and Safety The Catering Officer Grade I will: • Be fully conversant with Health and Safety at Work and ensure that staff under their direct control are fully aware of their responsibilities under the law and that they comply with all safety regulations and attend all training as required. • Report on and take necessary action in the event of an accident, fire, stock damage or unfit food and complete the necessary returns and reports. • Ensure incident report forms are completed and report any accidents to the Catering Manager. • Ensure that effective safety procedures are in place to comply with the Health Safety Welfare at Work Act. • Be responsible for monitoring health and safety within the Catering Department. • Ensure that staff receive proper training in Fire Safety. • Ensure that all staff are provided with and wear full uniform and personal protective clothing including footwear. • Ensure equipment and work areas/practices are safe and that maintenance of equipment is carried on a regular basis. • Report and take necessary action in the event of an accident/fire and ensure the completion of accident report forms etc. • Ensure that the safety statement is updated and that safety audits are performed on a regular basis. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role, for example Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role. • Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. Information Technology The Catering Officer Grade I will: • Operate existing/new technology as appropriate. • Be aware of modern developments within the industry and assist in the introduction/implementation of new/updated technologies. Please Note the Following General Conditions • Employees must attend fire lectures periodically and must observe fire orders. • All accidents within the Department must be reported immediately. • Infection Control Policies must be adhered to. • In line with the Safety, Health and Welfare at Work Act 2005, all staff must comply with all safety regulations and audits. • In line with the Public Health (Tobacco) (Amendment) Act 2004, smoking within the Hospital Building is not permitted. • Hospital uniform code must be adhered to. • Provide information that meets the need of Senior Management. Risk Management, Quality, Health & Safety • Adequately identifies, assesses, manages and monitors risk within their area of responsibility. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role, for example Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role. • Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. Education and Training • Engage in the HSE performance achievement process in conjunction with your Line Manager and staff as appropriate. The above job description is not intended to be a comprehensive list of all duties involved. Consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office. Service needs may dictate additions or modifications from time to time. Eligibility Criteria Qualifications and/or Experience Statutory Registration, Professional Qualifications, Experience, etc. Eligible applicants will be those who on the closing date for the competition: (i) Hold the Bachelor of Arts NFQ Level 7 in Hospitality Management awarded by Technical University Dublin OR (ii) Hospitality Studies (Higher Certificate) (Level 6) awarded by Munster Technological University OR (iii) A Diploma in Dietetics OR (iv) An equivalent qualification OR (v) Be currently employed in the HSE or funded agency as a Catering Officer AND (vi) Candidates must have at least three years’ satisfactory experience in the direction and control of the catering arrangements for an institution or other establishment catering for a minimum of 200 persons per day OR (vii) A total of at least five years’ satisfactory experience in the direction and control or in assisting in the direction and control of the catering arrangements for an institution or other establishment catering for a minimum of 200 persons per day AND (b) All candidates must have the requisite knowledge and ability (including a high standard of suitability and management ability) for the proper discharge of the duties of the office. Health Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Candidates for and any person holding the office must be of good character. Post Specific Requirements • Demonstrate depth and breadth of experience working in a HACCP (Hazard Analysis and Critical Control Point) environment as relevant to this role. • Staff supervision working in a health/hospital or hospitality setting with catering for large numbers of 200 or more. • Have exposure to managing food safety management systems at an accredited level. Other Requirements Specific to the Post • Computer skills are essential including experience in Excel, Microsoft Word and Outlook. • Experience of training and inducting staff. • Access to appropriate transport in order to fulfil the requirements of the role. • Candidates will be required to take up duty within 3 months of receipt of the formal offer of employment. • Skills, Competencies and/or Knowledge • Professional Knowledge & Experience • The post holder may be required to drive HSE vehicles on occasions. A full, clean driving licence is required. Additional Eligibility Requirements Citizenship Requirements Eligible candidates must be: (i) EEA, Swiss, or British citizens OR (ii) Non-European Economic Area citizens with permission to reside and work in the State Read Appendix 2 of the Additional Campaign Information for further information on accepted stamps for Non-EEA citizens resident in the State, including those with refugee status. To qualify, candidates must be eligible by the closing date of the campaign. Skills, Competencies and/or Knowledge Candidates must demonstrate: Professional Knowledge and Experience • Proficient knowledge of HACCP, HIQA, Health and Safety. • Knowledge of catering operational planning and implementation. • Knowledge of menu planning and the IDDSI Framework. • Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role. • Maximise the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook etc. • Demonstrate the ability to work in line with relevant policies and procedures. • Demonstrate commitment to developing own professional knowledge and expertise. Planning and Managing Resources • Demonstrate the ability to effectively plan and manage own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met. • Prioritises effectively to manage multiple projects concurrently, structuring and reorganising own workload and that of others as needed. • Demonstrates responsibility and accountability for the timely delivery of agreed objectives. Commitment to a Quality Service • Practices and promotes a strong focus on delivering high quality customer service for internal and external customers and an awareness and appreciation of the service user. • Proactively identifies areas for improvement and develops practical solutions for their implementation. • Embraces and promotes the change agenda, supporting others through change and effectively seeing it through. • Demonstrate flexibility and initiative during challenging times and an ability to persevere despite setbacks. Evaluating Information, Problem Solving and Decision Making • Demonstrate numeracy skills, an ability to analyse and evaluate information, considering a range of critical factors in making effective decisions. Recognises when it is appropriate to refer decisions to a higher level of management. • Demonstrate initiative in the resolution of complex issues/problem solving and proactively develop new proposals and recommend solutions. • Ability to make sound decisions with a well-reasoned rationale and to stand by these as appropriate. Leadership and Teamwork • Demonstrate an ability to work as part of the team in establishing a shared sense of purpose and unity. • The ability to work with the team to facilitate high performance, developing clear and realistic objectives. • Demonstrates leadership; creating a team spirit, leading by example, coaching and supporting individuals to facilitate high performance and staff development. • Demonstrate a commitment to promoting a culture of involvement and consultation within the team, welcoming contributions from others. Communications and Interpersonal Skills • Demonstrate excellent communication and interpersonal skills including the ability to present information in a clear, concise and confident manner (verbally and written). • Demonstrate the ability to influence people and events and the ability to build and maintain relationships with a variety of stakeholders to assist in performing the role. • Demonstrate commitment to regular two-way communication across functions and levels, ensuring that messages are clearly understood. Campaign Specific Selection Process Ranking/Shortlisting/Interview A ranking and/or short-listing exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and/or short-listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you think about your experience in light of those requirements.
Communications Assistant
Principal Duties The Communications Assistant supports the delivery of the GDA’s communications and stakeholder engagement activities. Working within a small, dynamic team, the role contributes to the creation of high-quality multi-media content, manages digital platforms, and assists in the planning and coordination of events and stakeholder engagement initiatives. The position offers broad exposure to both internal and external communications, with opportunities to further develop skills in content creation, digital platforms, event coordination and public engagement. The appointee will work with the Communications Team within the People and Engagement Department and will be directly reporting to the Strategic Communications Manager. Key Responsibilities • Support the implementation of the GDA Communications and Stakeholder Engagement Strategy, in line with organisational priorities. • Contribute to the development of communications plans for key projects, programmes and events across the Agency. • Assist in the planning, development and delivery of communications outputs, including written, video and graphic materials. • Maintain and update the GDA website, ensuring content is accurate, accessible and up to date. • Support the development, creation and scheduling of social media content to enhance engagement and visibility of all GDA activities and provide social media analytics and insights on an ongoing basis. • Coordinate a calendar of internal and external events and assist in their planning and delivery, including Ministerial visits, public consultations, community and cultural events, and internal engagement initiatives. • Act as a point of contact for communications-related enquiries from stakeholders, community groups, media and the general public, and support timely responses. • Proactive management of the shared communications inbox, triaging queries and tracking responses to ensure timely and accurate resolution by relevant staff. • Support internal engagement initiatives including responsibility for managing communications intranet content, ensuring all content remains current and relevant. • Assist in the preparation of reports, briefings and other materials for internal and external use. • Provide support to stakeholder engagement processes, including preparation and minute-taking for regular meetings such as the Community Liaison Committee and Consultative Group etc. • Assist in ensuring the GDA brand is correctly and consistently embedded across all internal and external materials. • Responsible for the internal coordination of weekly media coverage summaries for internal circulation and highlighting any urgent or sensitive matters. • Coordinate production of visual assets (e.g. site photography and videos), ensuring all content is appropriately licensed, credited and branded as necessary, and maintain a high-quality digital assets library. • Support and promote key programmes including Grangegorman Histories, Build to Last, Public Art and related initiatives in collaboration with the relevant GDA project lead. • Provide general administrative and operational support to the Communications and wider People and Engagement Team as required. • Represent the Agency at external events as required. • This role may require occasional work outside normal working hours, including evenings and weekends. • Other relevant duties as may be required. The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the GDA. Candidate Requirements Qualifications and Essential Requirements • A third-level qualification (NFQ Level 7 or above) in Communications, Media, Journalism, Public Relations, Marketing, Digital Media or a related discipline or equivalent relevant experience. • 2 years’ experience in a Communications Assistant or related role. • Practical experience supporting communications activities across multiple channels (e.g. website, newsletters, social media, internal communications). • Strong written communication skills, with experience drafting, editing and proofreading clear, accurate and audience-appropriate content. • Experience using social media platforms in a professional or organisational context. • Experience updating and maintaining website content using a content management system (CMS). • Strong organisational skills, with the ability to manage competing priorities and meet deadlines. • Demonstrated attention to detail and commitment to quality and accuracy. • Ability to communicate professionally and effectively with colleagues, stakeholders and members of the public. • Ability to exercise sound judgement, identify issues and escalate matters appropriately. • Strong teamwork skills, with the ability to work collaboratively in a small, fast-paced environment. • Demonstrated commitment to public service values, including integrity, accountability and respect. Desirable Requirements • Experience with desktop publishing tools (Adobe Creative Suite/Canva). • Experience supporting events, stakeholder engagement initiatives or public consultations. • Familiarity with basic analytics tools (e.g. social media management tools, reporting, insights, Google Analytics). • Photography or video capture/editing experience. • Experience supporting internal communications activities, including newsletters or intranet content. • Experience drafting or supporting press releases and media materials. • Experience recording meeting minutes and supporting formal committees or stakeholder groups. • Experience monitoring media coverage and preparing media or communications summaries. • Experience working in the public sector, not-for-profit or community-focused organisations. Please also refer to the Executive Officer Competencies in Appendix 1 of this booklet. Eligibility to Compete and Certain Restrictions on Eligibility Eligible Candidates Must Be: • A citizen of the European Economic Area. The EEA (European Economic Area) consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or • A citizen of the United Kingdom (UK); or • A citizen of Switzerland pursuant to the agreement between the EU (European Union) and Switzerland on the free movement of persons; or • A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a Stamp 4 visa; or • A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State because of family reunification and has a Stamp 4 visa; or • A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a Stamp 4 visa. To qualify, candidates must meet one of the citizenship criteria above by the date of any job offer. Candidates who are not citizens of the aforementioned countries must have the necessary permissions to work in Ireland. Collective Agreement: Redundancy Payments to Public Servants The Department of Public Expenditure and Reform letter dated 28th June 2012 to Personnel Officers introduced, with effect from 1st June 2012, a Collective Agreement which had been reached between the Department of Public Expenditure and Reform and the Public Services Committee of the ICTU in relation to ex-gratia Redundancy Payments to Public Servants. It is a condition of the Collective Agreement that persons availing of the agreement will not be eligible for re-employment in the Public Service by any Public Service body (as defined by the Financial Emergency Measures in the Public Interest Acts 2009–2011) for a period of 2 years from termination of employment. People who availed of this scheme and who may be successful in this competition will have to prove their eligibility (expiry of period of non-eligibility) and the Minister’s consent will have to be secured prior to employment by any Public Service body. Incentivised Scheme for Early Retirement (ISER) It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in Department of Finance Circular 12/09 that retirees under that Scheme are not eligible to apply for another position in the same employment or the same sector. Therefore, such retirees may not apply for this position. Department of Education and Skills Early Retirement Scheme for Teachers Circular It is a condition of the Early Retirement Scheme that, with the exception of the situations set out in paragraphs 10.2 and 10.3 of the relevant circular documentation, and with those exceptions only, if a teacher accepts early retirement under Strands 1, 2 or 3 of this scheme and is subsequently employed in any capacity in any area of the public sector, payment of pension to that person under the scheme will immediately cease. Pension payments will, however, be resumed on the ceasing of such employment or on the person's 60th birthday, whichever is later, but on resumption, the pension will be based on the person's actual reckonable service as a teacher (i.e. the added years previously granted will not be considered in the calculation of the pension payment). Department of Health and Children Circular (7/2010) The Department of Health Circular 7/2010 dated 1 November 2010 introduced a Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Schemes (VRS). It is a condition of the VER scheme that persons availing of the scheme will not be eligible for re-employment in the public health sector or in the wider Public Service or in a body wholly or mainly funded from public moneys. The same prohibition on re-employment applies under the VRS, except that the prohibition is for a period of 7 years. People who availed of either of these schemes are not eligible to compete in this competition. Department of Environment, Community & Local Government The Department of Environment, Community & Local Government Circular Letter LG(P) 06/2013 introduced a Voluntary Redundancy Scheme for Local Authorities. In accordance with the terms of the Collective Agreement: Redundancy Payments to Public Servants dated 28 June 2012 as detailed above, it is a specific condition of that VER Scheme that persons will not be eligible for re-employment in any Public Service body [as defined by the Financial Emergency Measures in the Public Interest Acts 2009–2011 and the Public Service Pensions (Single Scheme and Other Provisions) Act 2012] for a period of 2 years from their date of departure under this Scheme. These conditions also apply in the case of engagement/employment on a contract for service basis (either as a contractor or as an employee of a contractor). Declaration Applicants will be required to declare whether they have previously availed of a Public Service scheme of incentivised early retirement. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment. It is the responsibility of former public or civil servant candidates to ensure their eligibility to apply. Potential candidates who participated in a voluntary severance/redundancy or early retirement programs, received a redundancy payment or are in receipt of a public sector pension, should familiarise themselves with their individual conditions pertaining to public sector re-employment and declare same if applying. Salary Entry will be at the minimum of the scale and increments may be awarded subject to satisfactory performance and to changes in the terms and conditions relating to salary increments in the Civil/Public Service generally. The rate of remuneration may be adjusted from time to time in line with Government pay policy. PPC (Personal Pension Contribution) Scale (For officers who are existing civil or public servants appointed on or after 6 April 1995 or who are new entrants to the civil or public service and who are making a compulsory personal pension contribution.) Executive Officer Standard Scale – PPC €38,419 – €40,360 – €41,456 – €43,594 – €45,510 – €47,364 – €49,211 – €51,024 – €52,890 – €54,749 – €56,722 – €58,044 – €59,928 LSI1 – €62,601 LSI2 A different rate will apply where the appointee is a civil or public servant recruited before 6th April 1995 and who is not required to make a Personal Pension Contribution. Other pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant. Important Note Entry will be at the minimum of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant. Subject to satisfactory performance, increments may be payable in line with current Government policy. Successful candidates will agree to repay any overpayment of salary, allowances or expenses in accordance with Circular 07/2018: Recovery of Salary, Allowances and Expenses Overpayments made to Staff Members/Former Staff Members/Pensioners. Annual Leave The annual leave allowance for the position of Executive Officer is 23 days. This allowance is subject to the usual conditions regarding the granting of annual leave in the Civil or Public Service, is based on a five-day week and is exclusive of the usual public holidays. Hours of Attendance Hours of attendance will be fixed from time to time but will amount to not less than 35 hours net per week. The successful candidate will be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of their duties, subject to the limits set down in the working time regulations. The rate of remuneration payable covers any extra attendance liability that may arise from time to time.
School Manager
Role Description The Manager will be responsible, with the Dean of School, for co-ordinating and supervising the operation of all administrative and support functions in the School of Public Health. The School Manager within the School of Public Health will provide leadership, guidance and support for all administrative functions within the School by managing the administrative team which comprises seven administrators encompassing operational, research and programme administration. They will manage the School finances in accordance with the policies and procedures set down by the University and play a key role in implementing the strategic priorities of the School. The School Manager will be a member of the School Executive Committee and act as the administrator of this committee. The Manager will report to the Dean of School. The main duties will be: • To work effectively with the Dean of School, supporting the strategic management of the School through the development and management of strategic projects, as well as advising him/her of the administrative processes, structures and procedures to enable the School to achieve its strategic objectives. • To act as the School Finance Manager, managing and overseeing all financial and budgetary functions of the School accounts (including research accounts such as the HRB-funded Centre for Health and Diet Research and development of research bids), ensuring compliance with the accounting and financial controls as specified by UCC’s Finance Office, preparing annual budgets and financial statements for School and research accounts as needed. • To manage and oversee the School examination processes and to communicate academic rules and regulations to staff and students (e.g. pass and progression, appeals, mitigation, transfers, exemptions, requirements for autumn supplemental examinations etc.) with support from the programme administration team. • To provide the necessary administrative framework to support the ongoing development of a thriving undergraduate and postgraduate provision. • To manage the promotion and marketing activities of the School. • To manage the smooth operation of the School on a day-to-day basis and to arrange staff and systems to create a student-centred environment. • To support the School in planning its future strategic direction in relation to staffing, finance and capital development, consistent with its academic mission. • To support the development of the School’s research agenda and assist the Head of School in overseeing the development of this area. • To manage the programme administration team in timetabling for teaching purposes, including maintaining staff teaching load records. • To establish and manage examination administration including timetabling, production of papers, liaising with external examiners (including relating to the administration of external examiner appointments), co-ordination of examination systems with internal examiners, making special examination arrangements for students, and servicing examination boards, supported by the programme administration team. • To ensure adequate arrangements for the conduct of Viva Voce examinations. • To ensure that administrative systems and practices within the School are developed and operated in line with University policies and guidelines. • To ensure School policies are aligned and, where necessary, assist in the development of policies compatible with University policies, procedures and legislation. • To work closely with the Systems Administration Manager on School-related issues. • To manage the School administration, including performance reviews, recruitment and induction of new staff and managing staff records. • To manage and assist in School events, open days, seminars for visiting lecturers, delegations, etc. • To be responsible for the School website, co-ordinating and updating information for University publications pertaining to the School and local publicity materials. • To maintain the School risk plans and major incident recovery plans. • To prepare and monitor contracts for part-time staff, as well as providing support. • To support the ongoing development of the curriculum within the School and facilitate the introduction and development of new academic/professional programmes in accordance with the Office for Academic Programmes and Regulations. • To facilitate and assist academic staff in the preparation of submissions to academic/professional accrediting bodies and other review panels as appropriate. • To maintain a high level of interaction and positive relationships with School staff and students. • To sit on and act as administrator for the School’s Executive Committee. • To support the School’s Athena Swan initiative. • Other duties as determined by the Dean of School. Health & Safety In addition to the statutory safety duties of all employees (as prescribed in safety legislation and the relevant local safety statement), each staff member is responsible for: • Discharging any safety functions delegated to them by their Head of College/School/Department/Centre/Unit in relation to the areas/activities under their control. • Co-operating and assisting the University and the Head of College/School/Department/Centre/Unit in the discharge of their statutory safety responsibilities. • Ensuring that all work under their control is undertaken safely and without risk to health and complies with the provision of all relevant statutory legislation. Note: As the University continues to expand and evolve, it is likely that flexibility in regard to the allocation of specific duties will be necessary. Accordingly, the list of duties specified above is not intended to be exclusive or restrictive; duties may be added or withdrawn, but any such alteration will take place after consultation with the appointee. Essential Criteria Third-level or other relevant qualification and/or a relevant professional qualification. Proven experience in research and/or teaching administration. Proven administrative ability in financial and budgetary management. Proven experience of staff supervision. Excellent interpersonal skills and demonstrated capacity to build good working and collegial relations with a diverse group of academic, professional and administrative staff, as well as external stakeholders. Proven ability in strategic and resource planning. Proven ability to exercise professional judgment and to use initiative appropriately. Proven ability to work independently and as part of a team. Ability to relate to staff in a collegial manner. Excellent organisational and IT skills. Excellent communication skills, both written and spoken. Excellent understanding of university systems, processes and culture. Proven extensive strategic management experience in the Higher Education sector or a similarly complex organisation, which includes managing a large interdisciplinary team and demonstrable experience of the ability to effectively manage significant human, physical and financial resources to achieve strategic goals. Be a highly effective communicator with excellent spoken and written communication skills (including reports and briefings), combined with motivating, negotiating and influencing skills, and demonstrate a proactive approach to problem-solving. Demonstrated experience in the practical application of regulations, policies and procedures relevant to the operations of an educational and research-active organisation, and experience of working with relevant compliance processes. Show evidence of an active commitment to the professional development of the administrative team, the wider staff and your own professional development. Have excellent numerical and analytical abilities. Proven budget development and monitoring experience, using a data- and information-driven approach to identify and respond to problems. Demonstrate a proactive approach and the ability to multi-task in achieving milestones and deliverables. Desirable Criteria Proven management experience. Qualification or experience in public health/health promotion. Substantial experience of an educational/research environment at third level. Candidates are requested to make a personal assessment of these criteria against their own qualifications, skills and abilities to assess whether they should apply for the post. Please note: Candidates who do not demonstrate that they meet the criteria as detailed above will not be shortlisted. The University, at its discretion, may undertake to make additional appointment(s) from this competition following the conclusion of the process. The University has determined a set of competencies which are a requirement for this post. Conditions of Employment Salary: Appointment may be made on the Admin III Salary Scale: €60,862 - €72,665 (Scale B) or €57,949 - €69,147 (Scale A) Salary placement on appointment will be in accordance with public sector pay policy. As required by public pay policy for the higher education sector, new appointments to a direct entry recruitment grade will generally be at the minimum (1st point) of the relevant scale. For existing public servants, the restriction to the first point on scale may be varied where a person is appointed to the same or an analogous grade, role or position as their previous public service employment. The rate of remuneration for all appointments may be adjusted from time to time in line with government policy. The working hours for administrative staff are 35 hours per week with normal hours of duty from 9.00am to 5.00pm Monday to Friday, with 1 hour for lunch break. Due to the nature and seniority of the post, however, it may be necessary to extend and vary these hours from time to time in order to meet the exigencies of the post. Annual Leave Annual leave will be 29 days per annum (pro-rata). This leave is exclusive of public holidays and Good Friday. The leave year commences on 1 July annually and four days annual leave must be held for the Christmas closure period. Sick Leave Sick leave will be granted in line with University policy in this regard, which may change from time to time. You should familiarise yourself with the University Sick Leave Policy and University Sick Leave Management Policy. Tenure of the Post The tenure of the post is permanent whole-time, based on the following provisions: a) A probationary period of twelve months shall apply from commencement of employment in the post during which the contract of employment may be terminated by either party in accordance with the Minimum Notice and Terms of Employment Acts, 1973 to 2005. b) Except in circumstances of gross misconduct justifying immediate dismissal, the appointee will receive one month’s notice of termination of employment or, if greater, such notice as is provided for in the Minimum Notice and Terms of Employment Act, 1973. c) The appointee is required to give one month’s notice of termination of employment.
Administration & Facilities Officer
Location Naas, Co. Kildare While IAASA operates flexible working, this role will require daily attendance at the Naas office Salary Scale €15,802, €16,672, €16,894, €17,326, €17,962, €18,597, €19,233, €19,695, €20,219, €20,828, €21,257, €21,860, €22,459, €23,393 (max), LSI 1: €24,128, LSI 2: €24,767 Overview of Post IAASA’s corporate services unit (CSU) provides all internal support services to the Authority, including finance, HR, ICT, facilities management, and administration, together with company secretarial functions. The Administration & Facilities Officer (part-time) provides administrative support to these functions. Principal Duties and Responsibilities Reporting to the Corporate Services Manager, the Administration & Facilities Officer (part-time) will be responsible for providing administrative support across CSU. The principal duties and responsibilities of the role include the following: • Logging and distributing all correspondence received by IAASA. • Arranging meetings, both in-house and at external locations. • Maintaining administrative logs and registers, including Excel logs, post logs, and training registers. • Providing administrative support for recruitment-related activities and general HR administrative tasks as required. • Monitoring levels of stationery and ICT consumables, and reordering when necessary. • Acting as point of contact for suppliers and facilities service providers. • Undertaking low-value procurements, such as booking meeting rooms and ordering consumable items. • Providing administrative support to the Corporate Services Manager and the Company Secretary. • Providing cover for travel requests in the absence of the Finance & Travel Officer. • Undertaking other duties as assigned from time to time. This outline is indicative only and duties may be amended at the discretion of the Head of Corporate Services or the Chief Executive. The person Essential requirements The successful candidate will have at least one year’s experience in a similar role, or a post-leaving certificate qualification in a relevant area. They will demonstrate knowledge of Microsoft Office applications, mainly Outlook, Word and Excel. Experience in the public sector, while not essential, will be an advantage. Annual Leave The annual leave allowance is as applicable to a clerical officer in the civil service, currently 11 days, rising over time to 13 days. This is in addition to statutory public holidays and Good Friday. Superannuation The successful candidate will be a member of the Single Public Service Pension Scheme. The SPSPS is a Defined Benefit scheme. Scheme membership, contributions and benefits are in accordance with terms set down by the Minister for Public Expenditure, NDP Delivery & Reform, and are dependent on personal circumstances on recruitment. Existing public servants may be eligible for membership of IAASA’s Superannuation Schemes. Other Terms of Employment Public Service Status: IAASA is a state body established in 2006 and carries out its functions under the provisions of the Companies Act 2014. As such, its employees are public servants. Location: IAASA’s offices are in Naas Co. Kildare. While IAASA operates flexible working, this role will require daily attendance at the office in Naas. Probation The appointment will be subject to a six-month probationary period. 6 How to Apply To apply, please submit a CV and a brief covering letter setting out how you meet the requirements above to careers@iaasa.ie. Applications are accepted by email only which should include ‘Administration & Facilities Officer, Corporate Services’ in the subject line. Applications will be acknowledged within two working days. Closing date: 12:00 noon on Friday 29 May. Late applications will not be considered. Please note that canvassing will result in disqualification from the recruitment process. Selection process The selection process will include the following elements: • Depending on the number of applications received, IAASA may shortlist candidates based solely on the application material submitted • Shortlisted candidates will be invited for interview on 9 June in Naas • An assessment exercise may also form part of the process IAASA hopes to form a panel of suitably qualified candidates for future similar vacancies which will be kept in place for two years. Interviews will be capability-based, assessed against the Clerical Officer Capability Framework and will be expected to demonstrate their capability in: • Building Future Readiness • Evidence Informed Delivery • Communicating and Collaborating Further information Further information about IAASA and its activities can be obtained at www.iaasa.ie. Persons interested in having a confide
People & Culture Manager
The Role of People & Culture Manager Reporting to: Head of People & Culture This is a permanent vacancy based in our offices in Dublin 2. The Housing Agency operates a Blended Working Policy. Working closely with the Head of People & Culture, the People & Culture Manager will lead out on the delivery of People services for The Housing Agency, providing expert advice on employee relations and people governance, strengthening organisational capability through learning and performance, and leading systems modernisation (including HRIS) to support high-quality, data-driven workforce planning and decision-making. Key Accountabilities The postholder will be accountable for: • Delivering the Agency’s People strategy. • Providing timely, high-quality support across the employee lifecycle, with clear service standards and controls. • Leading complex employee relations matters to fair, well-documented resolution. • Maintaining robust governance, compliance and audit readiness (including GDPR-aligned record management). • Leading systems and reporting improvements, including the introduction and implementation of a HRIS, and strengthening HR metrics and dashboards. • Managing the People & Culture resources (team, budget and suppliers) to deliver value for money and measurable outcomes. Duties & Responsibilities The postholder will work with the Head of People & Culture to implement and support the delivery of HR activities across the following areas: Strategy, Leadership & Organisational Development • Implement the Housing Agency’s People Strategy, ensuring alignment with organisational objectives, workforce requirements and public sector best practice. • Support the development and maintenance of a workforce planning framework, including forecasting, succession planning and talent management. • Support the annual strategic and business planning cycle through plans, workforce metrics and resourcing recommendations. End-to-End HR Operations & Service Delivery • Deliver People & Culture activities across workforce planning, recruitment and selection, onboarding, employment contracts, attendance management, employee lifecycle processes, record management and statutory returns. • Ensure People service delivery is consistent, responsive and customer-focused, supported by clear processes, templates and controls. • Maintain accurate and timely documentation, employee files and data integrity in line with GDPR and organisational requirements. Policy, Governance & Compliance • Ensure policies, procedures and guidance are up to date, compliant and effectively implemented. • Communicate policies and procedures clearly and support consistent application across the Agency. • Support compliance monitoring, internal controls, audit readiness, internal/external reviews and information requests. • Maintain a People & Culture risk and issues log and provide updates on employment risks and mitigation actions. Employee Relations & Specialist Advisory • Provide advice and support to staff, line managers and senior managers on performance, conduct, capability, grievance/disciplinary processes, probation, dignity at work and absence management. • Support the management of sensitive employee relations cases, ensuring fair procedures, appropriate documentation, consistent decision-making and timely resolution. • Support constructive engagement with employee representatives and promote positive employee relations. Performance Management & Organisational Culture • Further develop, strengthen and embed a robust Performance Management System. • Coach and advise managers on setting objectives, giving feedback, addressing underperformance and implementing structured performance improvement approaches. • Support initiatives that strengthen organisational culture, staff engagement, inclusion and leadership capability. Learning, Development & Capability Building • Conduct staff training needs analysis aligned to corporate priorities and role requirements. • Support management of the learning and development budget, ensuring value for money, measurable outcomes and appropriate procurement/financial controls. • Design, procure and coordinate internal and external learning interventions, including management development, and evaluate training effectiveness and impact. HR Systems, Digitalisation & HRIS Implementation • Support the introduction and implementation of a HR Information System, including testing, data migration, training and user adoption. • Ensure systems support efficient processes, strong data quality, secure record management and improved management information. • Develop reporting dashboards and metrics to support evidence-based decision-making, including headcount, turnover, absence trends, recruitment timelines and training investment. Reporting, Management Information & People & Culture Returns • Prepare accurate and timely reports, ensuring data is validated, trends are analysed and insights are clearly communicated to relevant stakeholders. • Oversee returns and organisational reporting inputs, including contributions to corporate performance reporting, annual reporting and other management information requests. Procurement, Contract Management & External Providers • Support HR-related procurement and provide advice/input on the selection of external providers, including training providers, occupational health, HRIS vendors and recruitment supports. • Manage contracts and service levels for suppliers where assigned, ensuring quality delivery, procurement compliance and budget oversight. People Management & Team Leadership • Supervise staff assigned to the People & Culture function, including work planning, mentoring, performance management and capability development. • Allocate resources effectively to ensure priorities are delivered and operational requirements are met. • Foster a high-performing team environment that supports collaboration, continuous improvement and high-quality customer service. Other Duties • Undertake any other duties as directed from time to time, appropriate to the grade and function. Essential Requirements Applicants must demonstrate, by the closing date, that they meet the following: • A recognised third-level qualification (to at least Level 7 on the National Qualifications Framework) in a relevant discipline and a minimum of five years’ experience in a supervisory position. • Demonstrable experience delivering a broad People & Culture service in a complex organisation. • Demonstrable experience providing advice on employee relations matters and applying fair procedures with strong documentation and attention to detail. • Strong analytical and reporting capability, including the use of People metrics to support planning and decision-making. • Strong communication and stakeholder management skills, including the ability to influence and advise managers at all levels. • High standards of confidentiality and compliance, including GDPR-aligned handling of records. Desirable • Working knowledge of payroll and superannuation/pension administration. • HRIS/HR systems implementation or significant HR systems improvement experience. • Working knowledge of public sector governance and procurement. Competencies Candidates will be assessed against the following competencies: Management & Delivery of Results • Plans and prioritises work to deliver multiple outputs on time and to a high standard. • Drives continuous improvement and follows through on commitments. • Applies appropriate controls and maintains accurate records. Analysis & Decision Making • Gathers and evaluates information from relevant sources, identifies trends, and makes balanced recommendations. • Applies judgement in sensitive/complex cases and documents decisions clearly. Team Leadership • Leads by example, supports development, and manages performance constructively. • Builds a positive team culture and enables collaboration across the organisation. Interpersonal & Communication Skills • Builds and maintains effective relationships with internal and external stakeholders. • Communicates clearly in writing and verbally, including preparing reports/briefings. Specialist Knowledge (Governance / Digital) • Demonstrates strong People & Culture practice knowledge including employment law fundamentals and policy implementation. • Demonstrates working knowledge/understanding of IT systems including Microsoft Office packages; ability to use data for reporting and insights. Salary Scale – Administrative Officer LA Scales €60,611 - €62,095 - €63,826 - €65,563 - €67,300 - €68,852 - €70,442 - €71,982 - €73,518 LSI1 €76,149 LSI2 €78,795 New entrants will be appointed on the first point of the scale in line with government policy. Different terms and conditions may apply if immediately before appointment you are a currently serving civil/public servant. Eligibility to Compete Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA). The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. To qualify, candidates must be citizens of the EEA by the date of any job offer. Eligible candidates must be: a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a Stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a Stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a Stamp 4 visa.
Senior Executive Librarian
Offaly Co. Council Library Service currently headquartered in Tullamore manages and supports a network of eight public libraries strategically located across the county. The library service is constantly innovating and diversifying in a dynamic and changing environment, taking advantage of technological advancement to deliver a wide and varied range of front-line services to customers. In July 2023 a new five-year national public library strategy was introduced – ‘The Library is the Place – Information, Recreation, Inspiration’. The strategy continues to build on technological and service innovations of recent years and focuses on improving access, use and visibility of public libraries as an essential community service. It proposes new actions on lifelong learning, cultural heritage, digital inclusion and makes a clear contribution to sustainable development and climate action, with actions designed to help Ireland achieve Sustainable Development Goals (SDGs). Modern libraries reflect the different ways people use them and the successful implementation of ‘My Open Library’ services in Banagher, Ferbane, Kilcormac and Tullamore libraries allow self-service access to library members outside normal working hours. This ensures Offaly’s libraries are more accessible for commuters, workers and students and attract a broader range of customers. Offaly County Council is seeking a dynamic, creative and highly motivated individual to fill the role of Senior Executive Librarian. This person will be instrumental in fulfilling our vision to ‘provide welcoming and accessible spaces and services to support the people of Offaly in their pursuit of knowledge, culture, skills and recreation’. The successful candidate will work to a high standard as part of a multidisciplinary team implementing work programmes to achieve objectives as set out in relevant national and local policy including Creating Space, Offaly Libraries Development Plan 2024-2028. The Senior Executive Librarian is a senior professional management position employed in Library Headquarters or any library facility across Offaly. He/she is responsible for the management and development of library services, staff, resources and facilities. The job profile is likely to evolve as the service adapts to meet the changing needs of the community. The Senior Executive Librarian works closely with staff at all grade levels and reports directly to the County Librarian. As the Library Service is a county-wide service, staff may be required to provide cover at, and may be reassigned to, any service point within County Offaly as required by the County Librarian. See key responsibilities for this post listed in Particulars of Office, under Duties. ESSENTIAL REQUIREMENTS FOR THE POST The post of Senior Executive Librarian is a professional post requiring a degree and postgraduate qualification in librarianship or degree in librarianship. The ideal candidate will be a highly motivated person, with drive and commitment to delivering quality public services and continual professional development who can demonstrate clear knowledge and understanding of: • Local authority services, its key stakeholders and relationships • Local government structures and its democratic role and mandate • National and international public library policy and strategy The ideal candidate will: • Have experience and skills in leadership and management ability • Have excellent communication and interpersonal skills • Have experience in people management and team membership skills • Have experience in change management and project management skills • Have knowledge of current issues and the future direction of libraries and Local Government • Be committed to the public interest • Have excellent IT skills including knowledge and understanding of relevant technical ICT packages and emerging technologies • Have a current, full, clean, Class B drivers’ licence and access to own car The ideal candidate will demonstrate through their application form and at interview that they: • Have a commitment to modern and innovative library service delivery • Can work within, and where necessary lead multi-disciplinary teams and have proven ability to motivate, empower and encourage staff under his/her control to achieve maximum performance • Can work without supervision and on one’s own initiative • Have proven ability to manage financial resources within a budgetary control framework • Have excellent experience in community and stakeholder engagement and can work in partnership with other Offaly County Council sections and with outside agencies • Have excellent experience of creative cultural and community programming, literacy development, collections development, and innovative services for all age groups • Have relevant administrative experience at a sufficiently high level • Have a career record that demonstrates a high level of competence in the management of staff • Have a strong understanding of the role of Senior Executive Librarian and of 21st century library services • Have a satisfactory knowledge of public service organisation in Ireland • Understand the changing environment in which Offaly County Council operates and can adapt to change to deliver quality services to citizens • Have the experience of planning strategically to manage and implement initiatives which enhance library services, infrastructure, programmes and collections • Are motivated to achieve maximum performance by supporting the current Performance Management and Development System (PMDS) • Have strong interpersonal, communication, networking, advocacy and presentation skills • Have proven ability to lead in the provision of excellent customer service • Have a good understanding of the role of digital technologies, online resources and social media in the delivery of public library services • Have experience of engaging with, and leveraging emerging technologies in library services and operations • Have good knowledge and awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace • Have a thorough knowledge of Local Government in Ireland or a demonstrable ability to quickly acquire same • Can deputise at a senior level COMPETENCIES FOR THE POST Key Competencies for the post include the following and candidates will be expected to demonstrate sufficient evidence within their application form of competence under each of these. Please take particular note of these when completing the application form as any short-listing or interview processes will be based on the information provided by candidates: Management and Change Mission and Vision • Contributes to the development of a corporate long-term purpose, mission and vision for the local authority as a manager. Strategic Ability • Displays the ability to think and act strategically to ensure that their functional responsibility is properly aligned with purpose, mission and vision of the Council. Political Awareness • Has a clear understanding of the political reality and context of the local authority. Standards, Ethics and Governance • Understands and adheres to the Code of Conduct for employees and complies with all Council rules, regulations and procedures. Networking and Representing • Develops and maintains positive and beneficial relationships with relevant interests. • Sustains a positive image and profile of the local authority. Bringing about Change • Effectively manages the introduction of change; fosters a culture of creativity in employees and overcomes resistance to change. Influencing and Negotiating • Brokers agreement with others, to your team’s objectives. • Takes a long-term pragmatic view when required. Safety, Health & Welfare at Work. • Fully implements safe systems of working in accordance with the Corporate Safety Statement and relevant Ancillary Safety Statement for their area of work. Delivering Results Problem Solving and Decision Making • Can pinpoint critical information and can address issues logically. • Understands the context and impact of decisions made. • Acts decisively and makes timely, informed and effective decisions. Operational Planning • Contributes to operational plans and develops team plans in line with priorities and actions for their area of operation, having regard to corporate goals, operational objectives and available resources. • Establishes high quality service and customer care standards. Managing Resources • Manages the allocation, use and evaluation of resources to ensure they are used efficiently to deliver on operational plans. • Drives and promotes reduction in cost and minimisation of waste. Delivering Quality Outcomes • Evaluates the outcomes achieved against operational plans, identifies learning and implements improvements required. Ensuring Compliance • Abides by the laws, regulations and policies and procedures affecting your employment and the discharge of your duties. Performance through People Leading and Motivating • Leads, motivates and engages others to achieves quality results. Managing Performance • Effectively manages performance using the PMDS process. • Builds and leads a positive, diverse and productive team effectively. • Empowers and encourages people to deliver their part of the operational plan. Managing Conflict • Effectively identifies and manages conflict and potential sources of conflict to reach beneficial solutions and positive outcomes. • Uses diplomacy and tact to facilitate working relationships with dissatisfied staff or customers. Communicating Effectively • Recognises the value of, and requirement to communicate effectively with all employees. • Has effective verbal and written communication skills. Has good interpersonal skills. Personal Effectiveness Qualifications and Knowledge • Keeps up to date with the skills, experience and knowledge necessary for the role. • Understands the structures and environment within which the library service operates and the role of the Librarian in this context. Resilience and Personal Well Being • Remains calm under pressure and values the wellbeing of self, and others by managing stress levels and work-life balance. • Has a strong sense of self belief. Integrity • Is honest and trustworthy in all dealings. • Adopts an even-handed approach and is fair, consistent and open in all matters. • Models and promotes appropriate social, ethical and Council standards in all interactions. • Demonstrates a strong commitment to delivering an effective Public Service. Personal Motivation, Initiative and Achievement • Is enthusiastic about the role and is motivated in the face of difficulties and obstacles. • Acts within the bounds of own ability. • Manages time and workload effectively. • Creates new opportunity. Key Duties and Responsibilities Details of Key Duties and Responsibilities are outlined under “Particulars of Office” QUALIFICATIONS 1. Education, Training, Experience, etc. Each candidate must, on the latest date for receipt of completed application forms: (i) hold a degree (level 8 on the National Framework of Qualifications) in the area of Library and Information Studies, (ii) have satisfactory experience of library work including satisfactory experience at a management level. * Candidates are required to upload a copy of their final overall result for their honours degree (level 8 in the National Framework of Qualifications) in Library and Information Studies (including certificate(s) and transcript(s) of modules completed). Failure to provide qualifications will deem this application invalid. 2. Citizenship Candidates for any of the above panels must, by the date of any job offer, be: a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. 3. Driving Licence The Holder of the Post shall hold a full driving licence for Class B vehicles free from endorsement/disqualification. When required to do so, holders of office shall drive a motor car in the course of their duties and for this purpose provide and maintain a car to the satisfaction of the local authority. 4. Character Candidates shall be of good character. 5. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. * Non Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document. PARTICULARS OF OFFICE The Post: The post is permanent, whole-time and pensionable. A panel will be formed for an initial period of one year and this may be extended for a period of time at the discretion of the Chief Executive. The panel will be used to fill appropriate positions that may arise for its duration. Positions will be offered in order of merit as per the panel. Salary: The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. Starting pay for new entrants will be at the minimum of the scale. Where the appointee has been serving elsewhere in the public service in an analogous grade and pay-scale, and will be moving without break to another part of the public sector at an analogous grade, the appointment may be made at the appointee’s current point of scale. The rate of remuneration may be adjusted from time to time in line with Government pay. The current salary scale applicable to the post is €60,611 - €78,795 LSI 2 Duties: The duties of the post are to give to the local authority, and a) such other local authorities or bodies for which the Chief Executive, for the purposes of the Local Government Acts 2001 and 2014, is Chief Executive, and b) to any other local authority or body with which an agreement has been made by the local authority, or by any of the authorities or bodies mentioned in subparagraph (a) of this paragraph under the general direction and supervision of the Chief executive or such other employee as the Chief Executive may from time to time determine, such appropriate services of an executive, administrative or management nature as may be required by any local authority or body herein before mentioned in the exercise and performance of any of its powers, functions and duties to exercise such powers, functions and duties as may be delegated to him/her by the Chief Executive from time to time, including the duty of servicing all committees that may be established by any such local authority or body. The post holder will, if required, act for an employee of a higher level. The post holder may be required to work outside his/her normal job description from time to time. The post carries strategic and operational responsibilities. The duties to be assigned include the following although this list is not exhaustive and may be reviewed from time to time as organisational needs require: Duties and Responsibilites: • Lead implementation of the library development programme supporting delivery of OCC’s Corporate Plan, Offaly Libraries Development Plan and other local and national strategies • Contribute to library forward planning, capital development and policy formulation • Support the County Librarian in leading and implementing change management initiatives • Manage and deliver excellent customer service • Prepare and manage budgets and ensure work programmes are implemented within budget • Develop and deliver strong community engagement and library participation • Lead cultural programming and library outreach activities; media engagements and presentations as required • Participate on national and local committees for the development and implementation of new, innovative services • Develop and manage effective marketing and public relations campaigns to deliver strategic targets and grow membership • Manage countywide service development, including collections, services and facilities. • Manage administrative functions and oversee Library Budgets & Procurement, HR, ICT, Cultural Programming, and Corporate Governance. • Utilise and harness ICT packages and emerging technologies to deliver effective and efficient services • Lead and oversee targeted initiatives in the areas of Reading and Literacy; Learning and Information and Community and Culture • Manage implementation of user education in all areas of information provision and self-service technologies including My Open Library • Ensure full compliance with all organisational policies and procedures • Manage and ensure good governance of library buildings, health and safety, child protection, data protection, risk management, sustainable development, financial management and business continuity in accordance with Council policies • Build partnerships, network and collaborate with local authority colleagues, external agencies and library stakeholders to address social inclusion and lifelong learning • Attend meetings and represent the section at council, municipal district and committee meeting level and give progress reports and presentations as required • Attend meetings and represent Offaly County Council on national and local committees and steering groups and give progress reports and presentations to key stakeholders and audiences as required • Manage and deliver PMDS and supervise employees in supporting roles up to the position/grade of Executive Librarian including delivering training, assigning duties and workload, scheduling and prioritising work and monitoring and reporting on progress • Provide specialist assistance and support in the delivery of projects as required • Deputise for the County Librarian as required • Any other duties as may be assigned by the County Librarian Work Base: Offaly County Council reserves the right to assign you to any department or premises in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to provide him/herself at his/her own expense with the necessary mode of travel to and from work. Reporting Arrangements: You will report directly to the County Librarian, Offaly County Council or to other such person as may be determined from time to time. Working Hours: The working hours at present provide for a five day, thirty-five hours working week, hours may vary from time to time. The working hours may be reviewed at any time by the Council. The post may require flexibility in working outside of normal hours, including at weekends, as necessary. No additional remunertation will be paid in respect of such activities. The provisions of Offaly County Council’s Time and Attendance Policy is applicable to this grade at the current time. A flexible working hours system is in operation subject to the terms and conditions of the Time and Attendance Policy. Annual Leave: The current annual leave entitlement is 30 days. Granting of annual leave, payment for annual leave and arrangement for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1997 (as amended)
