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Role Requirements Programme and Caseload Delivery
Administrative Assistant
Analog Devices is looking for a proactive and experienced administrator to join its team at its Cork Design Center located at Cork Airport Business Park, Cork. Analog Devices currently employs 150 people in Cork, with a further 1,800 people in Limerick where it designs and manufactures Integrated Circuits for use in a huge range of diversified products and processes. The is an extremely diverse role and suitable to someone who likes to take a hands-on approach to a variety of tasks. Duties include, but are not limited to, the following:
Assistant Communications Officer
Essential Criteria Character Candidates shall be of good character. Health Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Education, Experience etc. Each candidate must, on the latest date for receipt of completed application forms: • Have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics. and • Have obtained at least Grade C (or Honours) in Higher Level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics). or • Have obtained a comparable standard in an equivalent examination. or • Hold a third-level qualification of at least degree standard. and • Have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff. and • Hold a valid Irish/EU full driving licence for Class B vehicles or a licence acceptable to NDLS for exchange, free from endorsement and disqualification. Desirable • Hold a third-level qualification in the relevant area, journalism, communications, marketing, public relations or similar. • At least 2 years of relevant satisfactory professional experience in communications, media or marketing. • Experience in facilitation and/or event management skills. • Experience in visual graphics, web editing and social media and all other forms of communication networks. Candidates, if successful, will not be appointed to the post unless they: • Agree to undertake the duties attached to the post and accept the conditions under which the duties are, or may be required to be, performed. • Are fully competent, available to undertake, and fully capable of undertaking, the duties attached to the position. • Hold a clean, current Class B driving licence, a copy of which must be submitted with the application form. Role, Duties & Responsibilities Louth County Council is seeking to improve communications and engagement with the public and to increase awareness and understanding of the work and services of the Council. The overall aim of the Council is to ensure that there is clear, consistent and appropriate communication between the Council and relevant stakeholders both within and outside of the organisation. The Assistant Communications Officer will perform such duties as may be assigned from time to time which will involve the promotion of the work of Louth County Council, dealing with the media and enhancing the communications work of the Council, internally and externally, generally. The Assistant Communications Officer will report to the Communications Officer, Corporate Services or any other officer as designated by the Chief Executive. Such duties include inter alia: Roles and Responsibilities of the Assistant Communications Officer • Support the Communications Officer to implement and drive the Council’s communications strategy and aligned communications plans. • Assist in the development and implementation of internal communication plans to support the delivery of organisational objectives. • Provide support to ensure high-quality communications, which adhere to the Council’s brand guidelines, are embedded across the organisation, and work with colleagues to identify and advance strategic priorities through PR and communications initiatives. • Draft engaging written, visual and audio-visual content for press releases, internal channels and website. • Support the co-ordination of national media campaigns including My Council Day and LGMA initiatives. • Monitor communications/media performance across various platforms and use reports and insights to improve clarity, reach and impact of messaging. • Monitor consistency of tone, language and visual identity across all communications. • Assist with public relations, maintain positive relationships with local and national media and handle media queries in a timely fashion. • Support the delivery of the Irish Language Scheme. • Assist in the development of engagement strategies to successfully complete statutory and non-statutory consultation processes. This could include organising information sessions, focus groups, webinars and online content. • Contribute to maximising the value of the Council’s digital and online communication e.g. assist in the creation of promotional videos relating to the work of the organisation or development of project visualisations to assist with public engagements. • Assist with the moderation and audit of existing website content to ensure that it is accurate, up to date and presented in an appealing and interesting manner. • Support in the development, application and maintenance of website standards, with particular reference to accessibility, language and data protection. • Assist with the enhancement, organisation and delivery of high-quality digital content across all Council platforms, including website, social media and Customer Relationship Management systems. Particulars of Post Salary Salary shall be fully inclusive and shall be as determined from time to time. The holder of the office shall pay to the local authority any fees or other monies (other than his/her inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. The salary scale for the position of Assistant Communications Officer – Grade V is: €52,239 - €62,484 (LSI 2) Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. In accordance with Departmental Circular Letter EL.02/2011, a person who is not a serving local authority employee on or after 1st January 2011 will enter the scale for the position at the minimum point. Rate of remuneration may be adjusted from time to time in line with Government policy. Location of Post Louth County Council reserves the right to assign the post holder to any council premises, now or in the future subject to reasonable notice. Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to provide him/herself at his/her own expense with the necessary mode of travel to and from work. Superannuation Officers joining the Public Service after 1st January 2013 will be required to join the Single Public Service Pension Scheme. A Class A rate of PRSI contribution will apply. A rate of 3% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the rate of State Pension Contributory (SPC)) will apply. This includes a contribution to a Spouse’s and Children’s Scheme. OR Officers who became pensionable officers of the Public Service prior to 1st January 2013 and who are liable to pay the Class A rate of PRSI contribution will be required to contribute at a rate of 1.5% of their pensionable remuneration plus 3.5% of the net pensionable remuneration (i.e. pensionable remuneration less twice the rate of State Pension Contributory (SPC)). You will be required to contribute at a rate of 1.5% of your pensionable remuneration to the Spouses & Children’s Pension Scheme. OR Officers who became pensionable officers of the Public Service prior to 5th April 1995 and who are liable to pay the Class D rate of PRSI contribution will be required to contribute at a rate of 5% of their pensionable remuneration. If an option to join a dependent scheme was made, you will be required to contribute at a rate of 1.5% to a Dependents Pension Scheme. Retirement Retirement is dependent on the superannuation scheme you become a member of, and details will be made available to you upon appointment.
Communications Assistant
Principal Duties The Communications Assistant supports the delivery of the GDA’s communications and stakeholder engagement activities. Working within a small, dynamic team, the role contributes to the creation of high-quality multi-media content, manages digital platforms, and assists in the planning and coordination of events and stakeholder engagement initiatives. The position offers broad exposure to both internal and external communications, with opportunities to further develop skills in content creation, digital platforms, event coordination and public engagement. The appointee will work with the Communications Team within the People and Engagement Department and will be directly reporting to the Strategic Communications Manager. Key Responsibilities • Support the implementation of the GDA Communications and Stakeholder Engagement Strategy, in line with organisational priorities. • Contribute to the development of communications plans for key projects, programmes and events across the Agency. • Assist in the planning, development and delivery of communications outputs, including written, video and graphic materials. • Maintain and update the GDA website, ensuring content is accurate, accessible and up to date. • Support the development, creation and scheduling of social media content to enhance engagement and visibility of all GDA activities and provide social media analytics and insights on an ongoing basis. • Coordinate a calendar of internal and external events and assist in their planning and delivery, including Ministerial visits, public consultations, community and cultural events, and internal engagement initiatives. • Act as a point of contact for communications-related enquiries from stakeholders, community groups, media and the general public, and support timely responses. • Proactive management of the shared communications inbox, triaging queries and tracking responses to ensure timely and accurate resolution by relevant staff. • Support internal engagement initiatives including responsibility for managing communications intranet content, ensuring all content remains current and relevant. • Assist in the preparation of reports, briefings and other materials for internal and external use. • Provide support to stakeholder engagement processes, including preparation and minute-taking for regular meetings such as the Community Liaison Committee and Consultative Group etc. • Assist in ensuring the GDA brand is correctly and consistently embedded across all internal and external materials. • Responsible for the internal coordination of weekly media coverage summaries for internal circulation and highlighting any urgent or sensitive matters. • Coordinate production of visual assets (e.g. site photography and videos), ensuring all content is appropriately licensed, credited and branded as necessary, and maintain a high-quality digital assets library. • Support and promote key programmes including Grangegorman Histories, Build to Last, Public Art and related initiatives in collaboration with the relevant GDA project lead. • Provide general administrative and operational support to the Communications and wider People and Engagement Team as required. • Represent the Agency at external events as required. • This role may require occasional work outside normal working hours, including evenings and weekends. • Other relevant duties as may be required. The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the GDA. Candidate Requirements Qualifications and Essential Requirements • A third-level qualification (NFQ Level 7 or above) in Communications, Media, Journalism, Public Relations, Marketing, Digital Media or a related discipline or equivalent relevant experience. • 2 years’ experience in a Communications Assistant or related role. • Practical experience supporting communications activities across multiple channels (e.g. website, newsletters, social media, internal communications). • Strong written communication skills, with experience drafting, editing and proofreading clear, accurate and audience-appropriate content. • Experience using social media platforms in a professional or organisational context. • Experience updating and maintaining website content using a content management system (CMS). • Strong organisational skills, with the ability to manage competing priorities and meet deadlines. • Demonstrated attention to detail and commitment to quality and accuracy. • Ability to communicate professionally and effectively with colleagues, stakeholders and members of the public. • Ability to exercise sound judgement, identify issues and escalate matters appropriately. • Strong teamwork skills, with the ability to work collaboratively in a small, fast-paced environment. • Demonstrated commitment to public service values, including integrity, accountability and respect. Desirable Requirements • Experience with desktop publishing tools (Adobe Creative Suite/Canva). • Experience supporting events, stakeholder engagement initiatives or public consultations. • Familiarity with basic analytics tools (e.g. social media management tools, reporting, insights, Google Analytics). • Photography or video capture/editing experience. • Experience supporting internal communications activities, including newsletters or intranet content. • Experience drafting or supporting press releases and media materials. • Experience recording meeting minutes and supporting formal committees or stakeholder groups. • Experience monitoring media coverage and preparing media or communications summaries. • Experience working in the public sector, not-for-profit or community-focused organisations. Please also refer to the Executive Officer Competencies in Appendix 1 of this booklet. Eligibility to Compete and Certain Restrictions on Eligibility Eligible Candidates Must Be: • A citizen of the European Economic Area. The EEA (European Economic Area) consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or • A citizen of the United Kingdom (UK); or • A citizen of Switzerland pursuant to the agreement between the EU (European Union) and Switzerland on the free movement of persons; or • A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a Stamp 4 visa; or • A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State because of family reunification and has a Stamp 4 visa; or • A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a Stamp 4 visa. To qualify, candidates must meet one of the citizenship criteria above by the date of any job offer. Candidates who are not citizens of the aforementioned countries must have the necessary permissions to work in Ireland. Collective Agreement: Redundancy Payments to Public Servants The Department of Public Expenditure and Reform letter dated 28th June 2012 to Personnel Officers introduced, with effect from 1st June 2012, a Collective Agreement which had been reached between the Department of Public Expenditure and Reform and the Public Services Committee of the ICTU in relation to ex-gratia Redundancy Payments to Public Servants. It is a condition of the Collective Agreement that persons availing of the agreement will not be eligible for re-employment in the Public Service by any Public Service body (as defined by the Financial Emergency Measures in the Public Interest Acts 2009–2011) for a period of 2 years from termination of employment. People who availed of this scheme and who may be successful in this competition will have to prove their eligibility (expiry of period of non-eligibility) and the Minister’s consent will have to be secured prior to employment by any Public Service body. Incentivised Scheme for Early Retirement (ISER) It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in Department of Finance Circular 12/09 that retirees under that Scheme are not eligible to apply for another position in the same employment or the same sector. Therefore, such retirees may not apply for this position. Department of Education and Skills Early Retirement Scheme for Teachers Circular It is a condition of the Early Retirement Scheme that, with the exception of the situations set out in paragraphs 10.2 and 10.3 of the relevant circular documentation, and with those exceptions only, if a teacher accepts early retirement under Strands 1, 2 or 3 of this scheme and is subsequently employed in any capacity in any area of the public sector, payment of pension to that person under the scheme will immediately cease. Pension payments will, however, be resumed on the ceasing of such employment or on the person's 60th birthday, whichever is later, but on resumption, the pension will be based on the person's actual reckonable service as a teacher (i.e. the added years previously granted will not be considered in the calculation of the pension payment). Department of Health and Children Circular (7/2010) The Department of Health Circular 7/2010 dated 1 November 2010 introduced a Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Schemes (VRS). It is a condition of the VER scheme that persons availing of the scheme will not be eligible for re-employment in the public health sector or in the wider Public Service or in a body wholly or mainly funded from public moneys. The same prohibition on re-employment applies under the VRS, except that the prohibition is for a period of 7 years. People who availed of either of these schemes are not eligible to compete in this competition. Department of Environment, Community & Local Government The Department of Environment, Community & Local Government Circular Letter LG(P) 06/2013 introduced a Voluntary Redundancy Scheme for Local Authorities. In accordance with the terms of the Collective Agreement: Redundancy Payments to Public Servants dated 28 June 2012 as detailed above, it is a specific condition of that VER Scheme that persons will not be eligible for re-employment in any Public Service body [as defined by the Financial Emergency Measures in the Public Interest Acts 2009–2011 and the Public Service Pensions (Single Scheme and Other Provisions) Act 2012] for a period of 2 years from their date of departure under this Scheme. These conditions also apply in the case of engagement/employment on a contract for service basis (either as a contractor or as an employee of a contractor). Declaration Applicants will be required to declare whether they have previously availed of a Public Service scheme of incentivised early retirement. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment. It is the responsibility of former public or civil servant candidates to ensure their eligibility to apply. Potential candidates who participated in a voluntary severance/redundancy or early retirement programs, received a redundancy payment or are in receipt of a public sector pension, should familiarise themselves with their individual conditions pertaining to public sector re-employment and declare same if applying. Salary Entry will be at the minimum of the scale and increments may be awarded subject to satisfactory performance and to changes in the terms and conditions relating to salary increments in the Civil/Public Service generally. The rate of remuneration may be adjusted from time to time in line with Government pay policy. PPC (Personal Pension Contribution) Scale (For officers who are existing civil or public servants appointed on or after 6 April 1995 or who are new entrants to the civil or public service and who are making a compulsory personal pension contribution.) Executive Officer Standard Scale – PPC €38,419 – €40,360 – €41,456 – €43,594 – €45,510 – €47,364 – €49,211 – €51,024 – €52,890 – €54,749 – €56,722 – €58,044 – €59,928 LSI1 – €62,601 LSI2 A different rate will apply where the appointee is a civil or public servant recruited before 6th April 1995 and who is not required to make a Personal Pension Contribution. Other pay and conditions may apply if, immediately prior to appointment, the appointee is a serving civil or public servant. Important Note Entry will be at the minimum of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant. Subject to satisfactory performance, increments may be payable in line with current Government policy. Successful candidates will agree to repay any overpayment of salary, allowances or expenses in accordance with Circular 07/2018: Recovery of Salary, Allowances and Expenses Overpayments made to Staff Members/Former Staff Members/Pensioners. Annual Leave The annual leave allowance for the position of Executive Officer is 23 days. This allowance is subject to the usual conditions regarding the granting of annual leave in the Civil or Public Service, is based on a five-day week and is exclusive of the usual public holidays. Hours of Attendance Hours of attendance will be fixed from time to time but will amount to not less than 35 hours net per week. The successful candidate will be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of their duties, subject to the limits set down in the working time regulations. The rate of remuneration payable covers any extra attendance liability that may arise from time to time.
School Manager
Role Description The Manager will be responsible, with the Dean of School, for co-ordinating and supervising the operation of all administrative and support functions in the School of Public Health. The School Manager within the School of Public Health will provide leadership, guidance and support for all administrative functions within the School by managing the administrative team which comprises seven administrators encompassing operational, research and programme administration. They will manage the School finances in accordance with the policies and procedures set down by the University and play a key role in implementing the strategic priorities of the School. The School Manager will be a member of the School Executive Committee and act as the administrator of this committee. The Manager will report to the Dean of School. The main duties will be: • To work effectively with the Dean of School, supporting the strategic management of the School through the development and management of strategic projects, as well as advising him/her of the administrative processes, structures and procedures to enable the School to achieve its strategic objectives. • To act as the School Finance Manager, managing and overseeing all financial and budgetary functions of the School accounts (including research accounts such as the HRB-funded Centre for Health and Diet Research and development of research bids), ensuring compliance with the accounting and financial controls as specified by UCC’s Finance Office, preparing annual budgets and financial statements for School and research accounts as needed. • To manage and oversee the School examination processes and to communicate academic rules and regulations to staff and students (e.g. pass and progression, appeals, mitigation, transfers, exemptions, requirements for autumn supplemental examinations etc.) with support from the programme administration team. • To provide the necessary administrative framework to support the ongoing development of a thriving undergraduate and postgraduate provision. • To manage the promotion and marketing activities of the School. • To manage the smooth operation of the School on a day-to-day basis and to arrange staff and systems to create a student-centred environment. • To support the School in planning its future strategic direction in relation to staffing, finance and capital development, consistent with its academic mission. • To support the development of the School’s research agenda and assist the Head of School in overseeing the development of this area. • To manage the programme administration team in timetabling for teaching purposes, including maintaining staff teaching load records. • To establish and manage examination administration including timetabling, production of papers, liaising with external examiners (including relating to the administration of external examiner appointments), co-ordination of examination systems with internal examiners, making special examination arrangements for students, and servicing examination boards, supported by the programme administration team. • To ensure adequate arrangements for the conduct of Viva Voce examinations. • To ensure that administrative systems and practices within the School are developed and operated in line with University policies and guidelines. • To ensure School policies are aligned and, where necessary, assist in the development of policies compatible with University policies, procedures and legislation. • To work closely with the Systems Administration Manager on School-related issues. • To manage the School administration, including performance reviews, recruitment and induction of new staff and managing staff records. • To manage and assist in School events, open days, seminars for visiting lecturers, delegations, etc. • To be responsible for the School website, co-ordinating and updating information for University publications pertaining to the School and local publicity materials. • To maintain the School risk plans and major incident recovery plans. • To prepare and monitor contracts for part-time staff, as well as providing support. • To support the ongoing development of the curriculum within the School and facilitate the introduction and development of new academic/professional programmes in accordance with the Office for Academic Programmes and Regulations. • To facilitate and assist academic staff in the preparation of submissions to academic/professional accrediting bodies and other review panels as appropriate. • To maintain a high level of interaction and positive relationships with School staff and students. • To sit on and act as administrator for the School’s Executive Committee. • To support the School’s Athena Swan initiative. • Other duties as determined by the Dean of School. Health & Safety In addition to the statutory safety duties of all employees (as prescribed in safety legislation and the relevant local safety statement), each staff member is responsible for: • Discharging any safety functions delegated to them by their Head of College/School/Department/Centre/Unit in relation to the areas/activities under their control. • Co-operating and assisting the University and the Head of College/School/Department/Centre/Unit in the discharge of their statutory safety responsibilities. • Ensuring that all work under their control is undertaken safely and without risk to health and complies with the provision of all relevant statutory legislation. Note: As the University continues to expand and evolve, it is likely that flexibility in regard to the allocation of specific duties will be necessary. Accordingly, the list of duties specified above is not intended to be exclusive or restrictive; duties may be added or withdrawn, but any such alteration will take place after consultation with the appointee. Essential Criteria Third-level or other relevant qualification and/or a relevant professional qualification. Proven experience in research and/or teaching administration. Proven administrative ability in financial and budgetary management. Proven experience of staff supervision. Excellent interpersonal skills and demonstrated capacity to build good working and collegial relations with a diverse group of academic, professional and administrative staff, as well as external stakeholders. Proven ability in strategic and resource planning. Proven ability to exercise professional judgment and to use initiative appropriately. Proven ability to work independently and as part of a team. Ability to relate to staff in a collegial manner. Excellent organisational and IT skills. Excellent communication skills, both written and spoken. Excellent understanding of university systems, processes and culture. Proven extensive strategic management experience in the Higher Education sector or a similarly complex organisation, which includes managing a large interdisciplinary team and demonstrable experience of the ability to effectively manage significant human, physical and financial resources to achieve strategic goals. Be a highly effective communicator with excellent spoken and written communication skills (including reports and briefings), combined with motivating, negotiating and influencing skills, and demonstrate a proactive approach to problem-solving. Demonstrated experience in the practical application of regulations, policies and procedures relevant to the operations of an educational and research-active organisation, and experience of working with relevant compliance processes. Show evidence of an active commitment to the professional development of the administrative team, the wider staff and your own professional development. Have excellent numerical and analytical abilities. Proven budget development and monitoring experience, using a data- and information-driven approach to identify and respond to problems. Demonstrate a proactive approach and the ability to multi-task in achieving milestones and deliverables. Desirable Criteria Proven management experience. Qualification or experience in public health/health promotion. Substantial experience of an educational/research environment at third level. Candidates are requested to make a personal assessment of these criteria against their own qualifications, skills and abilities to assess whether they should apply for the post. Please note: Candidates who do not demonstrate that they meet the criteria as detailed above will not be shortlisted. The University, at its discretion, may undertake to make additional appointment(s) from this competition following the conclusion of the process. The University has determined a set of competencies which are a requirement for this post. Conditions of Employment Salary: Appointment may be made on the Admin III Salary Scale: €60,862 - €72,665 (Scale B) or €57,949 - €69,147 (Scale A) Salary placement on appointment will be in accordance with public sector pay policy. As required by public pay policy for the higher education sector, new appointments to a direct entry recruitment grade will generally be at the minimum (1st point) of the relevant scale. For existing public servants, the restriction to the first point on scale may be varied where a person is appointed to the same or an analogous grade, role or position as their previous public service employment. The rate of remuneration for all appointments may be adjusted from time to time in line with government policy. The working hours for administrative staff are 35 hours per week with normal hours of duty from 9.00am to 5.00pm Monday to Friday, with 1 hour for lunch break. Due to the nature and seniority of the post, however, it may be necessary to extend and vary these hours from time to time in order to meet the exigencies of the post. Annual Leave Annual leave will be 29 days per annum (pro-rata). This leave is exclusive of public holidays and Good Friday. The leave year commences on 1 July annually and four days annual leave must be held for the Christmas closure period. Sick Leave Sick leave will be granted in line with University policy in this regard, which may change from time to time. You should familiarise yourself with the University Sick Leave Policy and University Sick Leave Management Policy. Tenure of the Post The tenure of the post is permanent whole-time, based on the following provisions: a) A probationary period of twelve months shall apply from commencement of employment in the post during which the contract of employment may be terminated by either party in accordance with the Minimum Notice and Terms of Employment Acts, 1973 to 2005. b) Except in circumstances of gross misconduct justifying immediate dismissal, the appointee will receive one month’s notice of termination of employment or, if greater, such notice as is provided for in the Minimum Notice and Terms of Employment Act, 1973. c) The appointee is required to give one month’s notice of termination of employment.
Administration & Facilities Officer
Location Naas, Co. Kildare While IAASA operates flexible working, this role will require daily attendance at the Naas office Salary Scale €15,802, €16,672, €16,894, €17,326, €17,962, €18,597, €19,233, €19,695, €20,219, €20,828, €21,257, €21,860, €22,459, €23,393 (max), LSI 1: €24,128, LSI 2: €24,767 Overview of Post IAASA’s corporate services unit (CSU) provides all internal support services to the Authority, including finance, HR, ICT, facilities management, and administration, together with company secretarial functions. The Administration & Facilities Officer (part-time) provides administrative support to these functions. Principal Duties and Responsibilities Reporting to the Corporate Services Manager, the Administration & Facilities Officer (part-time) will be responsible for providing administrative support across CSU. The principal duties and responsibilities of the role include the following: • Logging and distributing all correspondence received by IAASA. • Arranging meetings, both in-house and at external locations. • Maintaining administrative logs and registers, including Excel logs, post logs, and training registers. • Providing administrative support for recruitment-related activities and general HR administrative tasks as required. • Monitoring levels of stationery and ICT consumables, and reordering when necessary. • Acting as point of contact for suppliers and facilities service providers. • Undertaking low-value procurements, such as booking meeting rooms and ordering consumable items. • Providing administrative support to the Corporate Services Manager and the Company Secretary. • Providing cover for travel requests in the absence of the Finance & Travel Officer. • Undertaking other duties as assigned from time to time. This outline is indicative only and duties may be amended at the discretion of the Head of Corporate Services or the Chief Executive. The person Essential requirements The successful candidate will have at least one year’s experience in a similar role, or a post-leaving certificate qualification in a relevant area. They will demonstrate knowledge of Microsoft Office applications, mainly Outlook, Word and Excel. Experience in the public sector, while not essential, will be an advantage. Annual Leave The annual leave allowance is as applicable to a clerical officer in the civil service, currently 11 days, rising over time to 13 days. This is in addition to statutory public holidays and Good Friday. Superannuation The successful candidate will be a member of the Single Public Service Pension Scheme. The SPSPS is a Defined Benefit scheme. Scheme membership, contributions and benefits are in accordance with terms set down by the Minister for Public Expenditure, NDP Delivery & Reform, and are dependent on personal circumstances on recruitment. Existing public servants may be eligible for membership of IAASA’s Superannuation Schemes. Other Terms of Employment Public Service Status: IAASA is a state body established in 2006 and carries out its functions under the provisions of the Companies Act 2014. As such, its employees are public servants. Location: IAASA’s offices are in Naas Co. Kildare. While IAASA operates flexible working, this role will require daily attendance at the office in Naas. Probation The appointment will be subject to a six-month probationary period. 6 How to Apply To apply, please submit a CV and a brief covering letter setting out how you meet the requirements above to careers@iaasa.ie. Applications are accepted by email only which should include ‘Administration & Facilities Officer, Corporate Services’ in the subject line. Applications will be acknowledged within two working days. Closing date: 12:00 noon on Friday 29 May. Late applications will not be considered. Please note that canvassing will result in disqualification from the recruitment process. Selection process The selection process will include the following elements: • Depending on the number of applications received, IAASA may shortlist candidates based solely on the application material submitted • Shortlisted candidates will be invited for interview on 9 June in Naas • An assessment exercise may also form part of the process IAASA hopes to form a panel of suitably qualified candidates for future similar vacancies which will be kept in place for two years. Interviews will be capability-based, assessed against the Clerical Officer Capability Framework and will be expected to demonstrate their capability in: • Building Future Readiness • Evidence Informed Delivery • Communicating and Collaborating Further information Further information about IAASA and its activities can be obtained at www.iaasa.ie. Persons interested in having a confide
People & Culture Manager
The Role of People & Culture Manager Reporting to: Head of People & Culture This is a permanent vacancy based in our offices in Dublin 2. The Housing Agency operates a Blended Working Policy. Working closely with the Head of People & Culture, the People & Culture Manager will lead out on the delivery of People services for The Housing Agency, providing expert advice on employee relations and people governance, strengthening organisational capability through learning and performance, and leading systems modernisation (including HRIS) to support high-quality, data-driven workforce planning and decision-making. Key Accountabilities The postholder will be accountable for: • Delivering the Agency’s People strategy. • Providing timely, high-quality support across the employee lifecycle, with clear service standards and controls. • Leading complex employee relations matters to fair, well-documented resolution. • Maintaining robust governance, compliance and audit readiness (including GDPR-aligned record management). • Leading systems and reporting improvements, including the introduction and implementation of a HRIS, and strengthening HR metrics and dashboards. • Managing the People & Culture resources (team, budget and suppliers) to deliver value for money and measurable outcomes. Duties & Responsibilities The postholder will work with the Head of People & Culture to implement and support the delivery of HR activities across the following areas: Strategy, Leadership & Organisational Development • Implement the Housing Agency’s People Strategy, ensuring alignment with organisational objectives, workforce requirements and public sector best practice. • Support the development and maintenance of a workforce planning framework, including forecasting, succession planning and talent management. • Support the annual strategic and business planning cycle through plans, workforce metrics and resourcing recommendations. End-to-End HR Operations & Service Delivery • Deliver People & Culture activities across workforce planning, recruitment and selection, onboarding, employment contracts, attendance management, employee lifecycle processes, record management and statutory returns. • Ensure People service delivery is consistent, responsive and customer-focused, supported by clear processes, templates and controls. • Maintain accurate and timely documentation, employee files and data integrity in line with GDPR and organisational requirements. Policy, Governance & Compliance • Ensure policies, procedures and guidance are up to date, compliant and effectively implemented. • Communicate policies and procedures clearly and support consistent application across the Agency. • Support compliance monitoring, internal controls, audit readiness, internal/external reviews and information requests. • Maintain a People & Culture risk and issues log and provide updates on employment risks and mitigation actions. Employee Relations & Specialist Advisory • Provide advice and support to staff, line managers and senior managers on performance, conduct, capability, grievance/disciplinary processes, probation, dignity at work and absence management. • Support the management of sensitive employee relations cases, ensuring fair procedures, appropriate documentation, consistent decision-making and timely resolution. • Support constructive engagement with employee representatives and promote positive employee relations. Performance Management & Organisational Culture • Further develop, strengthen and embed a robust Performance Management System. • Coach and advise managers on setting objectives, giving feedback, addressing underperformance and implementing structured performance improvement approaches. • Support initiatives that strengthen organisational culture, staff engagement, inclusion and leadership capability. Learning, Development & Capability Building • Conduct staff training needs analysis aligned to corporate priorities and role requirements. • Support management of the learning and development budget, ensuring value for money, measurable outcomes and appropriate procurement/financial controls. • Design, procure and coordinate internal and external learning interventions, including management development, and evaluate training effectiveness and impact. HR Systems, Digitalisation & HRIS Implementation • Support the introduction and implementation of a HR Information System, including testing, data migration, training and user adoption. • Ensure systems support efficient processes, strong data quality, secure record management and improved management information. • Develop reporting dashboards and metrics to support evidence-based decision-making, including headcount, turnover, absence trends, recruitment timelines and training investment. Reporting, Management Information & People & Culture Returns • Prepare accurate and timely reports, ensuring data is validated, trends are analysed and insights are clearly communicated to relevant stakeholders. • Oversee returns and organisational reporting inputs, including contributions to corporate performance reporting, annual reporting and other management information requests. Procurement, Contract Management & External Providers • Support HR-related procurement and provide advice/input on the selection of external providers, including training providers, occupational health, HRIS vendors and recruitment supports. • Manage contracts and service levels for suppliers where assigned, ensuring quality delivery, procurement compliance and budget oversight. People Management & Team Leadership • Supervise staff assigned to the People & Culture function, including work planning, mentoring, performance management and capability development. • Allocate resources effectively to ensure priorities are delivered and operational requirements are met. • Foster a high-performing team environment that supports collaboration, continuous improvement and high-quality customer service. Other Duties • Undertake any other duties as directed from time to time, appropriate to the grade and function. Essential Requirements Applicants must demonstrate, by the closing date, that they meet the following: • A recognised third-level qualification (to at least Level 7 on the National Qualifications Framework) in a relevant discipline and a minimum of five years’ experience in a supervisory position. • Demonstrable experience delivering a broad People & Culture service in a complex organisation. • Demonstrable experience providing advice on employee relations matters and applying fair procedures with strong documentation and attention to detail. • Strong analytical and reporting capability, including the use of People metrics to support planning and decision-making. • Strong communication and stakeholder management skills, including the ability to influence and advise managers at all levels. • High standards of confidentiality and compliance, including GDPR-aligned handling of records. Desirable • Working knowledge of payroll and superannuation/pension administration. • HRIS/HR systems implementation or significant HR systems improvement experience. • Working knowledge of public sector governance and procurement. Competencies Candidates will be assessed against the following competencies: Management & Delivery of Results • Plans and prioritises work to deliver multiple outputs on time and to a high standard. • Drives continuous improvement and follows through on commitments. • Applies appropriate controls and maintains accurate records. Analysis & Decision Making • Gathers and evaluates information from relevant sources, identifies trends, and makes balanced recommendations. • Applies judgement in sensitive/complex cases and documents decisions clearly. Team Leadership • Leads by example, supports development, and manages performance constructively. • Builds a positive team culture and enables collaboration across the organisation. Interpersonal & Communication Skills • Builds and maintains effective relationships with internal and external stakeholders. • Communicates clearly in writing and verbally, including preparing reports/briefings. Specialist Knowledge (Governance / Digital) • Demonstrates strong People & Culture practice knowledge including employment law fundamentals and policy implementation. • Demonstrates working knowledge/understanding of IT systems including Microsoft Office packages; ability to use data for reporting and insights. Salary Scale – Administrative Officer LA Scales €60,611 - €62,095 - €63,826 - €65,563 - €67,300 - €68,852 - €70,442 - €71,982 - €73,518 LSI1 €76,149 LSI2 €78,795 New entrants will be appointed on the first point of the scale in line with government policy. Different terms and conditions may apply if immediately before appointment you are a currently serving civil/public servant. Eligibility to Compete Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA). The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. To qualify, candidates must be citizens of the EEA by the date of any job offer. Eligible candidates must be: a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a Stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a Stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a Stamp 4 visa.
Senior Executive Librarian
Offaly Co. Council Library Service currently headquartered in Tullamore manages and supports a network of eight public libraries strategically located across the county. The library service is constantly innovating and diversifying in a dynamic and changing environment, taking advantage of technological advancement to deliver a wide and varied range of front-line services to customers. In July 2023 a new five-year national public library strategy was introduced – ‘The Library is the Place – Information, Recreation, Inspiration’. The strategy continues to build on technological and service innovations of recent years and focuses on improving access, use and visibility of public libraries as an essential community service. It proposes new actions on lifelong learning, cultural heritage, digital inclusion and makes a clear contribution to sustainable development and climate action, with actions designed to help Ireland achieve Sustainable Development Goals (SDGs). Modern libraries reflect the different ways people use them and the successful implementation of ‘My Open Library’ services in Banagher, Ferbane, Kilcormac and Tullamore libraries allow self-service access to library members outside normal working hours. This ensures Offaly’s libraries are more accessible for commuters, workers and students and attract a broader range of customers. Offaly County Council is seeking a dynamic, creative and highly motivated individual to fill the role of Senior Executive Librarian. This person will be instrumental in fulfilling our vision to ‘provide welcoming and accessible spaces and services to support the people of Offaly in their pursuit of knowledge, culture, skills and recreation’. The successful candidate will work to a high standard as part of a multidisciplinary team implementing work programmes to achieve objectives as set out in relevant national and local policy including Creating Space, Offaly Libraries Development Plan 2024-2028. The Senior Executive Librarian is a senior professional management position employed in Library Headquarters or any library facility across Offaly. He/she is responsible for the management and development of library services, staff, resources and facilities. The job profile is likely to evolve as the service adapts to meet the changing needs of the community. The Senior Executive Librarian works closely with staff at all grade levels and reports directly to the County Librarian. As the Library Service is a county-wide service, staff may be required to provide cover at, and may be reassigned to, any service point within County Offaly as required by the County Librarian. See key responsibilities for this post listed in Particulars of Office, under Duties. ESSENTIAL REQUIREMENTS FOR THE POST The post of Senior Executive Librarian is a professional post requiring a degree and postgraduate qualification in librarianship or degree in librarianship. The ideal candidate will be a highly motivated person, with drive and commitment to delivering quality public services and continual professional development who can demonstrate clear knowledge and understanding of: • Local authority services, its key stakeholders and relationships • Local government structures and its democratic role and mandate • National and international public library policy and strategy The ideal candidate will: • Have experience and skills in leadership and management ability • Have excellent communication and interpersonal skills • Have experience in people management and team membership skills • Have experience in change management and project management skills • Have knowledge of current issues and the future direction of libraries and Local Government • Be committed to the public interest • Have excellent IT skills including knowledge and understanding of relevant technical ICT packages and emerging technologies • Have a current, full, clean, Class B drivers’ licence and access to own car The ideal candidate will demonstrate through their application form and at interview that they: • Have a commitment to modern and innovative library service delivery • Can work within, and where necessary lead multi-disciplinary teams and have proven ability to motivate, empower and encourage staff under his/her control to achieve maximum performance • Can work without supervision and on one’s own initiative • Have proven ability to manage financial resources within a budgetary control framework • Have excellent experience in community and stakeholder engagement and can work in partnership with other Offaly County Council sections and with outside agencies • Have excellent experience of creative cultural and community programming, literacy development, collections development, and innovative services for all age groups • Have relevant administrative experience at a sufficiently high level • Have a career record that demonstrates a high level of competence in the management of staff • Have a strong understanding of the role of Senior Executive Librarian and of 21st century library services • Have a satisfactory knowledge of public service organisation in Ireland • Understand the changing environment in which Offaly County Council operates and can adapt to change to deliver quality services to citizens • Have the experience of planning strategically to manage and implement initiatives which enhance library services, infrastructure, programmes and collections • Are motivated to achieve maximum performance by supporting the current Performance Management and Development System (PMDS) • Have strong interpersonal, communication, networking, advocacy and presentation skills • Have proven ability to lead in the provision of excellent customer service • Have a good understanding of the role of digital technologies, online resources and social media in the delivery of public library services • Have experience of engaging with, and leveraging emerging technologies in library services and operations • Have good knowledge and awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace • Have a thorough knowledge of Local Government in Ireland or a demonstrable ability to quickly acquire same • Can deputise at a senior level COMPETENCIES FOR THE POST Key Competencies for the post include the following and candidates will be expected to demonstrate sufficient evidence within their application form of competence under each of these. Please take particular note of these when completing the application form as any short-listing or interview processes will be based on the information provided by candidates: Management and Change Mission and Vision • Contributes to the development of a corporate long-term purpose, mission and vision for the local authority as a manager. Strategic Ability • Displays the ability to think and act strategically to ensure that their functional responsibility is properly aligned with purpose, mission and vision of the Council. Political Awareness • Has a clear understanding of the political reality and context of the local authority. Standards, Ethics and Governance • Understands and adheres to the Code of Conduct for employees and complies with all Council rules, regulations and procedures. Networking and Representing • Develops and maintains positive and beneficial relationships with relevant interests. • Sustains a positive image and profile of the local authority. Bringing about Change • Effectively manages the introduction of change; fosters a culture of creativity in employees and overcomes resistance to change. Influencing and Negotiating • Brokers agreement with others, to your team’s objectives. • Takes a long-term pragmatic view when required. Safety, Health & Welfare at Work. • Fully implements safe systems of working in accordance with the Corporate Safety Statement and relevant Ancillary Safety Statement for their area of work. Delivering Results Problem Solving and Decision Making • Can pinpoint critical information and can address issues logically. • Understands the context and impact of decisions made. • Acts decisively and makes timely, informed and effective decisions. Operational Planning • Contributes to operational plans and develops team plans in line with priorities and actions for their area of operation, having regard to corporate goals, operational objectives and available resources. • Establishes high quality service and customer care standards. Managing Resources • Manages the allocation, use and evaluation of resources to ensure they are used efficiently to deliver on operational plans. • Drives and promotes reduction in cost and minimisation of waste. Delivering Quality Outcomes • Evaluates the outcomes achieved against operational plans, identifies learning and implements improvements required. Ensuring Compliance • Abides by the laws, regulations and policies and procedures affecting your employment and the discharge of your duties. Performance through People Leading and Motivating • Leads, motivates and engages others to achieves quality results. Managing Performance • Effectively manages performance using the PMDS process. • Builds and leads a positive, diverse and productive team effectively. • Empowers and encourages people to deliver their part of the operational plan. Managing Conflict • Effectively identifies and manages conflict and potential sources of conflict to reach beneficial solutions and positive outcomes. • Uses diplomacy and tact to facilitate working relationships with dissatisfied staff or customers. Communicating Effectively • Recognises the value of, and requirement to communicate effectively with all employees. • Has effective verbal and written communication skills. Has good interpersonal skills. Personal Effectiveness Qualifications and Knowledge • Keeps up to date with the skills, experience and knowledge necessary for the role. • Understands the structures and environment within which the library service operates and the role of the Librarian in this context. Resilience and Personal Well Being • Remains calm under pressure and values the wellbeing of self, and others by managing stress levels and work-life balance. • Has a strong sense of self belief. Integrity • Is honest and trustworthy in all dealings. • Adopts an even-handed approach and is fair, consistent and open in all matters. • Models and promotes appropriate social, ethical and Council standards in all interactions. • Demonstrates a strong commitment to delivering an effective Public Service. Personal Motivation, Initiative and Achievement • Is enthusiastic about the role and is motivated in the face of difficulties and obstacles. • Acts within the bounds of own ability. • Manages time and workload effectively. • Creates new opportunity. Key Duties and Responsibilities Details of Key Duties and Responsibilities are outlined under “Particulars of Office” QUALIFICATIONS 1. Education, Training, Experience, etc. Each candidate must, on the latest date for receipt of completed application forms: (i) hold a degree (level 8 on the National Framework of Qualifications) in the area of Library and Information Studies, (ii) have satisfactory experience of library work including satisfactory experience at a management level. * Candidates are required to upload a copy of their final overall result for their honours degree (level 8 in the National Framework of Qualifications) in Library and Information Studies (including certificate(s) and transcript(s) of modules completed). Failure to provide qualifications will deem this application invalid. 2. Citizenship Candidates for any of the above panels must, by the date of any job offer, be: a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. 3. Driving Licence The Holder of the Post shall hold a full driving licence for Class B vehicles free from endorsement/disqualification. When required to do so, holders of office shall drive a motor car in the course of their duties and for this purpose provide and maintain a car to the satisfaction of the local authority. 4. Character Candidates shall be of good character. 5. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. * Non Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document. PARTICULARS OF OFFICE The Post: The post is permanent, whole-time and pensionable. A panel will be formed for an initial period of one year and this may be extended for a period of time at the discretion of the Chief Executive. The panel will be used to fill appropriate positions that may arise for its duration. Positions will be offered in order of merit as per the panel. Salary: The salary shall be fully inclusive and shall be as determined from time to time. Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular. Starting pay for new entrants will be at the minimum of the scale. Where the appointee has been serving elsewhere in the public service in an analogous grade and pay-scale, and will be moving without break to another part of the public sector at an analogous grade, the appointment may be made at the appointee’s current point of scale. The rate of remuneration may be adjusted from time to time in line with Government pay. The current salary scale applicable to the post is €60,611 - €78,795 LSI 2 Duties: The duties of the post are to give to the local authority, and a) such other local authorities or bodies for which the Chief Executive, for the purposes of the Local Government Acts 2001 and 2014, is Chief Executive, and b) to any other local authority or body with which an agreement has been made by the local authority, or by any of the authorities or bodies mentioned in subparagraph (a) of this paragraph under the general direction and supervision of the Chief executive or such other employee as the Chief Executive may from time to time determine, such appropriate services of an executive, administrative or management nature as may be required by any local authority or body herein before mentioned in the exercise and performance of any of its powers, functions and duties to exercise such powers, functions and duties as may be delegated to him/her by the Chief Executive from time to time, including the duty of servicing all committees that may be established by any such local authority or body. The post holder will, if required, act for an employee of a higher level. The post holder may be required to work outside his/her normal job description from time to time. The post carries strategic and operational responsibilities. The duties to be assigned include the following although this list is not exhaustive and may be reviewed from time to time as organisational needs require: Duties and Responsibilites: • Lead implementation of the library development programme supporting delivery of OCC’s Corporate Plan, Offaly Libraries Development Plan and other local and national strategies • Contribute to library forward planning, capital development and policy formulation • Support the County Librarian in leading and implementing change management initiatives • Manage and deliver excellent customer service • Prepare and manage budgets and ensure work programmes are implemented within budget • Develop and deliver strong community engagement and library participation • Lead cultural programming and library outreach activities; media engagements and presentations as required • Participate on national and local committees for the development and implementation of new, innovative services • Develop and manage effective marketing and public relations campaigns to deliver strategic targets and grow membership • Manage countywide service development, including collections, services and facilities. • Manage administrative functions and oversee Library Budgets & Procurement, HR, ICT, Cultural Programming, and Corporate Governance. • Utilise and harness ICT packages and emerging technologies to deliver effective and efficient services • Lead and oversee targeted initiatives in the areas of Reading and Literacy; Learning and Information and Community and Culture • Manage implementation of user education in all areas of information provision and self-service technologies including My Open Library • Ensure full compliance with all organisational policies and procedures • Manage and ensure good governance of library buildings, health and safety, child protection, data protection, risk management, sustainable development, financial management and business continuity in accordance with Council policies • Build partnerships, network and collaborate with local authority colleagues, external agencies and library stakeholders to address social inclusion and lifelong learning • Attend meetings and represent the section at council, municipal district and committee meeting level and give progress reports and presentations as required • Attend meetings and represent Offaly County Council on national and local committees and steering groups and give progress reports and presentations to key stakeholders and audiences as required • Manage and deliver PMDS and supervise employees in supporting roles up to the position/grade of Executive Librarian including delivering training, assigning duties and workload, scheduling and prioritising work and monitoring and reporting on progress • Provide specialist assistance and support in the delivery of projects as required • Deputise for the County Librarian as required • Any other duties as may be assigned by the County Librarian Work Base: Offaly County Council reserves the right to assign you to any department or premises in use by the Council, now or in the future. Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to provide him/herself at his/her own expense with the necessary mode of travel to and from work. Reporting Arrangements: You will report directly to the County Librarian, Offaly County Council or to other such person as may be determined from time to time. Working Hours: The working hours at present provide for a five day, thirty-five hours working week, hours may vary from time to time. The working hours may be reviewed at any time by the Council. The post may require flexibility in working outside of normal hours, including at weekends, as necessary. No additional remunertation will be paid in respect of such activities. The provisions of Offaly County Council’s Time and Attendance Policy is applicable to this grade at the current time. A flexible working hours system is in operation subject to the terms and conditions of the Time and Attendance Policy. Annual Leave: The current annual leave entitlement is 30 days. Granting of annual leave, payment for annual leave and arrangement for public holidays will be governed by the provisions of the Organisation of Working Time Act, 1997 (as amended)
Executive Officer
The Organisation Established under The Heritage Act 1995, The Heritage Council is a public body whose mission is to develop a wide understanding of the vital contribution that our heritage makes to our social, environmental & economic well-being. For further details visit The Heritage Council website The Heritage Council in Kilkenny has grown significantly in recent years as its role in protecting, promoting, and supporting Ireland’s heritage has expanded. With increasing responsibilities across areas such as conservation, community engagement, research, and heritage education, the organisation has become a central driver of heritage initiatives at both local and national levels. As demand for its programmes and services continues to rise, the need for additional staff has become increasingly important to ensure the Council can effectively manage its growing workload and continue delivering high-quality support to communities and heritage projects throughout the country. The Heritage Council in delivering a recruitment campaign across several sections within the organisation. This campaign reflects the continued growth and expanding remit of the Heritage Council and aims to attract skilled professionals to support its work in heritage conservation, community engagement, policy development, and programme delivery. The Position Background The Heritage Council operates a diverse grants programme which is central to the delivery of its strategic priorities and statutory functions under the Heritage Act 1995. Through these programmes, the Council provides financial support to a wide range of stakeholders, including community groups, non-governmental organisations, local authorities, educational bodies, and other heritage-focused organisations across Ireland. These grants support projects that protect, conserve, and promote Ireland’s rich and varied heritage, while also contributing to broader objectives such as climate action, biodiversity, community engagement, and heritage education. In recent years, the scale and scope of the Heritage Council’s grants programme have expanded considerably, reflecting both increased Government investment and growing demand from the sector. The grants programme now encompasses a broad portfolio of funding schemes, ranging from small community-based initiatives to larger strategic partnerships and multi-annual programmes. This expansion has introduced greater complexity in terms of programme management, governance, monitoring, and reporting requirements. To respond effectively to this growth, the Grants function within the Heritage Council is continuing to evolve and expand. The team plays a critical role in ensuring that funding is administered efficiently, transparently, and in line with public sector requirements. This includes managing application processes, supporting assessment and decision-making, overseeing grant payments, and ensuring appropriate monitoring and compliance throughout the lifecycle of each funded project. The Role The Heritage Council is now seeking applications from suitably qualified candidates with relevant experience for the position of Executive Officer - Grants Management. Reporting to one of the Grants Managers, the post-holder will support the delivery and administration of a number of the Heritage Council’s grant programmes. Working as part of the Grants team, the role will involve managing key stages of the grants lifecycle, including application processing, assessment support, grant offers, monitoring, and reporting, while ensuring strong governance, compliance, and customer service in line with public sector requirements. Main duties and responsibilities The main duties of the role include but are not limited to; • Assist in the management of the ongoing operations of the Heritage Council grants programmes from the application stage, assessment, grant offers, through to evaluation and review of the completed project and approval of grant payments. • Monitoring of projects to ensure grant deadlines are met both internally and externally • Suggest and participate in implementing new systems/processes to improve the efficiency and effectiveness of service delivery and workload management. • Preparation of ad hoc reports relating to grant programmes for internal and external stakeholders • Support strong governance and control over programmes and schemes. • Act as the first point of contact for grantees, providing timely and effective customer service to all contacts. • Involvement in workshop delivery for applicants and grantees. • Work with the Communications Team to increase grant programme awareness and assist in driving applications, including supporting the coordination of Heritage Council’s events and promotional activities. • Participate in special projects and perform any other duties as required. Essential Requirements Applicants should be able to demonstrate relevant experience and competencies that support the effective delivery of grant programmes in a busy public-sector environment. In particular, candidates should have: • Analytical and organisational skills, with a high level of proficiency in Microsoft Excel, including the use of formulas, formatting and reporting. • Demonstrable experience working with grant programmes, funding schemes, or similar structured programmes, including managing deadlines, documentation, and reporting requirements. • Experience working with CRM or grant management systems, and an ability to quickly adapt to new systems and processes. • Strong interpersonal and communication skills, with a clear ability to engage positively and professionally with a wide range of stakeholders, including applicants, grantees, and internal colleagues. • A proactive and solutions-focused approach, with an interest in improving systems, processes, and service delivery. Desired Requirements The ideal candidate will also have: • Knowledge of public sector governance/procurement environments and/or experience operating within controlled communications processes. • General understanding/knowledge of the Irish heritage sector and/or familiarity with the Heritage Council’s functions and policy environment. • Experience working in a grant-giving organisation or within a funding function in the public service • The ability to communicate through the Irish language, both verbal and written. Citizenship Requirements Eligible candidates must be, on the latest date for receipt of completed application forms; (a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or (b) A citizen of the United Kingdom (UK); or (c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or (d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or (e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or (f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. To qualify, candidates must be eligible by the date of any job offer. Conditions of Service Tenure The post is a full-time, permanent position Annual Leave The annual leave entitlement for this role (based on a full-time role) is 23 days per year, rising to 24 days after 5 years’ service, 25 days after 10 years’ service, 26 days after 12 years' service and 27 days after 14 years' service. Place of Work The place of work will be The Heritage Council headquarters, Áras na hOidhreachta, Church Lane, Kilkenny. Blended Working The Heritage Council is pleased to offer a blended working model that supports both collaboration and flexibility. Flexible Working The Heritage Council is committed to providing a supportive and modern working environment and is pleased to offer flexible working arrangements as part of this recruitment campaign. Recognising the importance of work-life balance, the organisation supports a range of flexible options, including blended working, flexible start and finish times. Hours of Attendance The standard working week is 35 hours. The successful candidate will be required to work additional hours from time to time as may be reasonable and necessary for the proper performance of his/her duties subject to the limits set down in the working time regulations. Probation There shall be a period after the appointment takes effect during which the appointed person shall hold such employment on probation. Such period shall be six months, but the Chief Executive may, at her discretion, extend such period. A person may cease to hold such employment at the end of this period at the discretion of the CEO. Retirement / Superannuation The appointee will be offered the appropriate superannuation terms and conditions as prevailing in at the time of being offered an appointment. Effective from 1st January 2013, The Single Public Service Scheme applies to all first-time new entrants to the public service, as well as to former public servants returning to the public service after a break of more than 26 weeks. All new entrants to pensionable public service employment on or after 1 January 2013 are members of the Single Scheme.
Business Manager
Duties and Responsibilities Main Duties and Responsibilities • To manage the interface with the Area Manager’s Office and the various services within the area with a view to facilitating good communication and understanding the respective roles. • To manage the interface between the Area Manager’s Office and the management team and to provide a high level of administrative support as required. • To help establish and maintain links between TUSLA and HSE colleagues to support service delivery. • Take special responsibility for meeting deadlines for internal and external communications including HIQA. • To support the Area Manager in his/her lead roles across the service area and nationally which includes setting and delivering strategic objectives as required. • Promote and participate in the implementation of any change management programme. • Responsible for day-to-day management/overseeing of administrative support staff in the area. • Responsible for the financial arrangements and regulations required to manage and oversee the Area’s commissioning processes, service level agreements and C&AG audits. • Responsible in supporting the commissioners for compliance, governance, ensuring contracts and Service Level Agreements are in place, Bi-Annual Metrics and attending Service Level Agreement Review Meetings. • Management of Capital and Minor projects and maintenance of premises in conjunction with Estates and service managers. • Management of Area Estates and ancillary functions. • Provide support regarding Estates, ICT, Procurement and Capital Developments as required. • Co-ordination and preparation for statutory inspections in conjunction with the social work teams in line with HIQA’s Child Protection & Welfare and foster care standards. • Ability to work on one’s own initiative. • Responsible for coordinating all PQs and public representative requests received within the region and providing a regional oversight to all responses issued and liaising with the national office as appropriate. • Work with the Area’s Quality, Risk & Service Improvement Manager to progress the agenda within the region. • Assist in the management and have oversight of the area’s compliance with Health and Safety legislation. • To create a positive working environment, which contributes to maintaining and enhancing effective working relationships. • Undertake projects as delegated by the Area Manager. • Assist in the development, implementation and monitoring of service plans. • Keep up to date with policy and legislative developments relevant to the post. Education & Training • Maintain standards of practice and levels of professional knowledge by participating in continuous professional development initiatives and attendance at courses as appropriate. • Engage in career and professional development planning. • Oversee the provision of a framework for the promotion of staff development and training by making recommendations with regard to the ongoing education, mentoring, training and in-service needs of the inspection and monitoring team. Human Resources • Ensure policies and procedures are well documented and understood by staff within your section who are assigned to you. • Support the preparation and issuing of office documentation (correspondence, reports etc.) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy. • To promote a culture that values diversity and respect in the workplace. • To provide assistance with leadership and motivation conducive to good staff relations and work performance. • Where appropriate, establish and maintain records of attendance, statistical information, annual returns, and any other information as may be requested. • Work as part of a team and ensure that all members are treated with dignity and respect. • Participate in the recruitment, retention and development of staff including training and continual assessment. Health & Safety • Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service, for example National Standards for Child Protection and Care, and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role. • To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Eligibility Criteria Qualifications and/or Experience Applicants must by the closing date of application have the following: • Have at least 2 years’ administrative experience relevant to the role. And • Have at least 3 years’ management experience managing staff, budgets and general administration. And • Possess sufficient administrative capacity to discharge the functions of the role. Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. Remuneration The salary scale for the whole-time equivalent of this post is: 01/02/2026: €60,613, €62,094, €63,824, €65,560, €67,302, €68,858, €70,442, €71,985, €73,516, €76,151, €78,795 LSIs
