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Salary €43,071 - €64,166 (pro-rated for hours of work) * This role will be filled in line with Public Pay Policy at Point 1 of the relevant Salary Scale unless the successful candidate is appointed from an existing public sector role Locations: Unit 5, Calbro Court, Tuam Road, Galway, H91 YKH4 Áras Fáilte, 88-95 Amiens Street, Dublin 1, D01 WR86 Vacancy Description Support, Finance LEVEL 7 Permanent, Part Time (0.5 FTE – 17.5 hours per week) Closing Date: Tuesday, 23rd June 2026 at 3pm Fáilte Ireland invites applications for the position of Support, Finance. The successful candidate will join the Finance team. Job Purpose To provide financial support to the finance team across various areas which could include, budgeting, accounts payable, accounts receivable, grant payments, etc. Initially this role will be part of the Grants Payments Unit. Primary Objectives/Key Responsibilities General Finance Support Support the finance team in all areas of finance including but not limited to: Office Location and Blended Working: We do not ask for addresses as part of the application process, however it is the responsibility of the candidate to acknowledge the base location of the role. The successful candidate must regularly work from and attend the base office location of the role. Please note: Remote working from outside the State is not permitted other than in exceptional circumstances. As this role is within the Irish public service, the post-holder must carry out a minimum of 80% of their working time within the State (Republic of Ireland). Candidates who reside in Northern Ireland must be able to meet this requirement. Selection Process: Shortlisting will be based on applications and the selection process may involve two competency based interviews. A panel of successful candidates may be formed following the selection process. Interview Attendance Requirement: Candidates must be available to attend an in-person interview at the location and date specified by Fáilte Ireland. Please note that the location of the interview may vary from the base location of the role. Fáilte Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. We encourage you to reach out to us directly at recruitment@failteireland.ie should you require assistance or reasonable accommodation during the recruitment process.
Administrative Officer
The Administrative Officer is a management position within the local authority, and is assigned responsibility for the day-to-day administration and management of one or more sections or departments handling specific areas of the Councils activities, including the management of employees. He/she contributes to and implements strategic and policy decisions of the Council, through ensuring the implementation of operational plans. The appointee will be expected to work closely with senior managers and elected representatives in delivering services to the highest standard and contribute to the development and implementation on strategies and policies. The Administrative Officer is the primary point of contact and liaison with other departments or directorates in relation to all operational matters for the service delivery section or sections for which they are responsible. Appointees will be required to carry out their duties with an understanding of the political context of local government, and in a manner that enhances public trust and confidence and ensures impartial decision making. Appointments: A panel may be formed on the basis of interviews, from which both permanent and/or temporary offers of employment may be made. Salary: €61,217 - €79,583 - with annual increments payable subject to satisfactory overall performance, attendance, etc. Offers of appointment to persons who are not serving local authority employees will be based on the minimum of this scale. Where the person being appointed is a serving local authority employee, normal starting pay rules will apply. Annual Leave: 30 days per annum Hours of Work: While the normal working week will constitute 35 hours, the appointee will be required to work the hours directed by the Chief Executive of Kerry County Council, which will include hours outside of the normal working day associated with the responsibilities and requirements of the post. A flexible working hours system is in operation. Duties & Responsibilities The key duties and responsibilities of the post of Administrative Officer include:- Eligibility Criteria Applications are invited from suitably qualified persons who wish to be considered for inclusion on panels from which vacancies for Administrative Officer may be filled. Panel A (Confined to the Local Authority Sector) This panel will comprise of successful candidates from within the Local Authority Sector, i.e. candidates who are serving employees of a Local Authority or Regional Assembly. Panel B (Open) This panel will comprise of all successful candidates in order of merit and may include candidates serving in a Local Authority, Regional Assembly and external candidates. Panel C (Confined to Kerry County Council) This panel will comprise of successful candidates who are serving employees of Kerry County Council. Character: Each candidate must be of good character. Health: Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Citizenship: Candidates must, by the date of any job offer, be: a) a citizen of the European Economic Area (EEA), or The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway b) a citizen of the United Kingdom (UK), or c) a citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons, or d) a non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa, or e) a person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa, or f) a non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa Education/ experience, etc.: Each candidate must, on the latest date for receipt of completed application forms: Panel A (a) be a serving employee in a local authority, or regional assembly and (b) have satisfactory experience at a level not lower than that of Assistant Staff Officer, and have not less than two years’ satisfactory experience either in that post or at a level not lower than that of Clerical Officer, and (c) possess a good standard of administrative experience and adequate experience in office organisation and in the control of staff Panel B (a) have a good general standard of education, and (b) have proven and relevant experience in administrative procedures including practical experience in work of an administrative nature, office organisation, and control of staff Panel C (a) be a serving employee of Kerry County Council and (b) have satisfactory experience at a level not lower than that of Assistant Staff Officer, and have not less than two years’ satisfactory experience either in that post or at a level not lower than that of Clerical Officer, and (c) possess a good standard of administrative experience and adequate experience in office organisation and in the control of staff Essential Skills In addition to meeting the eligibility criteria set out above, candidates must be able to demonstrate that they possess the following knowledge, experience, skills and competencies. Candidates will be expected to demonstrate sufficient evidence within their application form of competence under each of these. Please take note of these when completing the application form as any short-listing or interview processes will be based on the information provided by the candidates. Knowledge, Experience & Skills · Knowledge and understanding of the structure and functions of local government · Knowledge of current local government issues, priorities and concerns and the strategic direction of local government · Understanding of the role of an Administrative Officer · Relevant administrative experience at a sufficiently high level · Experience of managing and supervising staff, including managing performance · Experience of compiling, preparing and presenting reports, presentations, correspondence, etc. · Effective budget and financial and resource management skills · Knowledge and experience of operating ICT systems Management and Change · Think and act strategically · Develop and maintain positive, productive and beneficial working relationships · Effectively manage the introduction of change and demonstrate flexibility and openness to change Delivering Results · Contribute to the development of operational plans and lead the development of team plans · Plan and prioritise work and resources effectively · Establish high quality service and customer care standards · Make timely, informed and effective decisions and show good judgement and balance in making decisions or recommendations Leading and Motivating, and Managing Performance · Lead, motivate and engage employees to achieve quality results and to deliver on operational plans · Effectively manage performance Communicating Effectively · Have effective verbal and written communication skills Personal Effectiveness · Take initiative and seek opportunities to exceed goals · Manage time and workload effectively and operate in an environment with significant complexity and pace · Maintain a positive, constructive and enthusiastic attitude to their role
Assistant Principal Officer
Salary Scale €85,204 – €103,773 (Salary will be paid in accordance with such rates as may be authorised by the Minister for Education. Please note that new appointees who are entering this grade for the first time will start at the minimum point of the scale). Conditions Offers of employment are subject to vetting, reference checks and pre-employment health assessment. Overview of Kilkenny and Carlow Education and Training Board Kilkenny and Carlow Education and Training Board (KCETB) is the largest education and training provider in Counties Kilkenny and Carlow and offers a broad range of education and training services to approximately 14,000 students and learners on an annual basis. We manage 13 post-primary schools across the two counties and are the leading provider of Further Education and Training (FET). Through our FET Service, we offer a wide range of full-time and part-time courses, such as apprenticeships, basic education, community education and Youthreach (for early school leavers), as well as student supports and services for employers. We also manage music education through the Music Generation programme and coordinate the delivery of youth services. We have a history of responding flexibly to community and employer needs and aspirations. Purpose of the Post The Assistant Principal Officer for Capital Building Projects (FET Focused), Climate Action, Sustainability & Estates Transformation is a senior leadership role responsible for driving the ETB’s climate action, decarbonisation, estate transformation and sustainability agenda across schools, centres and Further Education & Training (FET) provision. This role is a central enabler of ETB obligations under the Public Sector Climate Action Mandate, the SOLAS FET Transformation Agenda, and the national Green Skills 2030 Strategy, which positions FET at the heart of Ireland’s green transition. Key Responsibilities The main areas of responsibility are: a) Climate Action & Sustainability Leadership • Develop and lead the ETB’s Climate Action Plan and Sustainability Strategy, ensuring measurable progress across emissions, energy, waste, biodiversity and sustainable travel. • Lead and implement actions that support the national goal to halve emissions by 2030, as outlined in Green Skills 2030 and subsequent targets in the future. • Drive culture change by embedding environmental awareness and sustainable practices among staff and learners. • Lead and coordinate annual SEAI reporting and compliance with national climate directives. b) Capital, Estates & Infrastructure Management (FET Focused) • Lead and oversee the climate-aligned management, maintenance and strategic development of the ETB’s built estate. • Ensure all facilities meet standards for energy performance, accessibility, universal design and learner-centred environments. • Lead the sustainability dimension of capital projects, including new builds, refurbishments, NZEB compliance and green procurement. c) Lead the FET Transformation Agenda of Integrated Campuses • Provide leadership to ensure the ETB estate supports FET College capital developments, including consolidation, digital infrastructure and universal design. • Lead the delivery of specialist FET training by ensuring appropriate physical infrastructure (engineering, construction, ICT, hospitality and science). • Work with other senior leaders to ensure buildings facilitate flexible delivery, employer-engaged provision and blended learning. • Provide technical guidance for site acquisition, planning and capital appraisal aligned with the Capital Works Management Framework (CWMF). • Design, develop and implement a consolidation plan for new or leased premises for FET provision in Carlow Town. d) Enabling Delivery of Green Skills Across FET Programmes • Lead and support the integration of green and transversal skills across all FET programmes. • Drive infrastructure upgrades to support emerging areas including retrofit training, renewable energy labs, sustainable construction workshops and circular economy skills. • Work with FET curriculum teams to ensure facilities support new programme development and industry-aligned learning environments. e) Data, Reporting & Compliance • Lead estates data management, including energy usage, carbon emissions, BER ratings and climate-related KPIs. • Coordinate reporting to SOLAS, DFHERIS, SEAI and local authorities. • Ensure compliance with climate disclosure frameworks, ESG reporting expectations and public sector sustainability regulations. f) Procurement, Capital Projects & Governance • Advise on and implement green procurement in line with national and EU guidelines. • Manage external consultants, contractors, design teams and specialists in energy, engineering and conservation. • Work in partnership with the Head of Procurement to align sustainability and procurement requirements across projects. • Ensure all capital projects incorporate lifecycle costing, sustainability criteria, low-carbon materials and climate-resilient design. g) Partnership, Engagement & Stakeholder Relations • Work in partnership with SOLAS, ETBI, HEI partners, local authorities, industry and community stakeholders to advance sustainability and green skills actions. • Support and co-lead employer engagement and ecosystem partnerships that enhance regional green workforce development. • Promote awareness of green career pathways and FET opportunities, as recommended in Green Skills 2030 and subsequent strategies as they arise. Essential Criteria The following are essential requirements for appointment to this post: • Proven experience in sustainability, climate action, estates/energy management, engineering, environmental science or a related field. • Qualification in a related discipline at Level 7 or above. • Strong understanding of NZEB standards, BER systems, decarbonisation plans and climate policy. • Capital project and procurement knowledge (CWMF, Public Works Contracts). • Strategic leadership and high-level project management skills. • Ability to analyse and interpret complex data for evidence-based decision making. • Excellent communication, influencing and partnership-building skills. Desirable CriteriaDesirable Requirements • Experience in FET, higher education or public sector operational environments. • Knowledge of Green Skills 2030, FET College of the Future and the FET Transformation Agenda. • Experience with ESG reporting and sustainability certifications. The Successful Candidate Will • Be a leader, committed to the highest standards of management, administration and governance. • Have strong management and organisational skills. • Be flexible with the ability to work across several functional areas. • Have proven experience and ability to work to tight deadlines with a drive for results. • Possess excellent problem-solving skills. • Be motivated with a high level of initiative and be a team player with strong communication and relationship-building skills. Competencies Required The person appointed to the above post will be required to show evidence of the following competencies: Leadership • Actively contributes to the development of the strategies and policies of the ETB as a member of the senior management team. • Brings a focus and drive to building and sustaining high levels of performance, addressing any performance issues as they arise. • Leads and maximises the contribution of the team as a whole, ensuring effective delivery of tasks. • Considers the effectiveness of outcomes across the entire ETB. • Clearly defines objectives/goals and delegates effectively, encouraging ownership and responsibility for tasks. • Develops capability of others through feedback, coaching and creating opportunities for skills development. • Identifies and takes opportunities to introduce new and innovative ways to improve service across the ETB. Judgement, Analysis and Decision Making • Researches issues thoroughly, consulting appropriately to gather all information needed on an issue. • Understands complex issues quickly, accurately absorbing and evaluating data (including numerical data). • Integrates diverse strands of information, identifying inter-relationships and linkages with awareness of possible consequences. • Makes clear, timely and well-grounded decisions on important issues. • Considers the wider implications of decisions on internal and external stakeholders. • Takes a firm position on issues he/she considers important and works effectively with senior management. Management and Delivery of Results • Takes responsibility for challenging tasks and delivers on time and to a high standard. • Plans and prioritises work in terms of importance, timescales and other resource constraints, re-prioritising in light of changing circumstances for self and relevant staff teams. • Ensures quality and efficient customer service is central to and underpins the work of the ETB. • Looks critically at issues to see how things can be done better. • Is open to new ideas, initiatives and creative solutions to problems. • Ensures controls and performance measures are in place to deliver efficient and high-value services consistently. • Effectively manages multiple projects and personnel. Interpersonal and Communication Skills • Presents information in a confident, logical and convincing manner, verbally and in writing. • Encourages open and constructive discussions around work issues and is solution-focused. • Promotes teamwork within the section, but also works effectively on projects across the ETB. • Maintains poise and control when working to influence others. • Instils a strong focus on high standards of customer service in his/her area. • Develops and maintains a network of contacts to facilitate problem solving or information sharing. • Engages effectively with a range of internal and external stakeholders, including ETB staff, members of the public and colleagues in other public sector organisations. Specialist Knowledge, Expertise and Self Development • Has a clear understanding of the role's objectives and targets for self and the team and how they fit into the work of the ETB. • Has a breadth and depth of knowledge of relevant national policy issues and is sensitive to wider political and organisational priorities. • Is focused on self-development, keeps up to date with developments in the relevant field, seeks feedback and opportunities for growth to help carry out the specific requirements of the role currently and into the future. Drive and Commitment to Public Service Values • Is self-motivated and shows a desire to continuously perform at a high level. • Is personally honest and trustworthy and can be relied upon. • Promotes the highest standards of customer care and respect. • Through leading by example, fosters the highest standards of ethics and integrity.
Assistant Principal Officer
Salary Scale €85,204 – €103,773 (Salary will be paid in accordance with such rates as may be authorised by the Minister for Education. Please note that new appointees who are entering this grade for the first time will start at the minimum point of the scale). Conditions Offers of employment are subject to vetting, reference checks and pre-employment health assessment. Overview of Kilkenny and Carlow Education and Training Board Kilkenny and Carlow Education and Training Board (KCETB) is the largest education and training provider in Counties Kilkenny and Carlow and offers a broad range of education and training services to approximately 14,000 students and learners on an annual basis. We manage 13 post-primary schools across the two counties and are the leading provider of Further Education and Training (FET). Through our FET Service, we offer a wide range of full-time and part-time courses, such as apprenticeships, basic education, community education and Youthreach (for early school leavers), as well as student supports and services for employers. We also manage music education through the Music Generation programme and coordinate the delivery of youth services. We have a history of responding flexibly to community and employer needs and aspirations. Purpose of the Post The Assistant Principal Officer for Capital Building Projects (FET Focused), Climate Action, Sustainability & Estates Transformation is a senior leadership role responsible for driving the ETB’s climate action, decarbonisation, estate transformation and sustainability agenda across schools, centres and Further Education & Training (FET) provision. This role is a central enabler of ETB obligations under the Public Sector Climate Action Mandate, the SOLAS FET Transformation Agenda, and the national Green Skills 2030 Strategy, which positions FET at the heart of Ireland’s green transition. Key Responsibilities The main areas of responsibility are: a) Climate Action & Sustainability Leadership • Develop and lead the ETB’s Climate Action Plan and Sustainability Strategy, ensuring measurable progress across emissions, energy, waste, biodiversity and sustainable travel. • Lead and implement actions that support the national goal to halve emissions by 2030, as outlined in Green Skills 2030 and subsequent targets in the future. • Drive culture change by embedding environmental awareness and sustainable practices among staff and learners. • Lead and coordinate annual SEAI reporting and compliance with national climate directives. b) Capital, Estates & Infrastructure Management (FET Focused) • Lead and oversee the climate-aligned management, maintenance and strategic development of the ETB’s built estate. • Ensure all facilities meet standards for energy performance, accessibility, universal design and learner-centred environments. • Lead the sustainability dimension of capital projects, including new builds, refurbishments, NZEB compliance and green procurement. c) Lead the FET Transformation Agenda of Integrated Campuses • Provide leadership to ensure the ETB estate supports FET College capital developments, including consolidation, digital infrastructure and universal design. • Lead the delivery of specialist FET training by ensuring appropriate physical infrastructure (engineering, construction, ICT, hospitality and science). • Work with other senior leaders to ensure buildings facilitate flexible delivery, employer-engaged provision and blended learning. • Provide technical guidance for site acquisition, planning and capital appraisal aligned with the Capital Works Management Framework (CWMF). • Design, develop and implement a consolidation plan for new or leased premises for FET provision in Carlow Town. d) Enabling Delivery of Green Skills Across FET Programmes • Lead and support the integration of green and transversal skills across all FET programmes. • Drive infrastructure upgrades to support emerging areas including retrofit training, renewable energy labs, sustainable construction workshops and circular economy skills. • Work with FET curriculum teams to ensure facilities support new programme development and industry-aligned learning environments. e) Data, Reporting & Compliance • Lead estates data management, including energy usage, carbon emissions, BER ratings and climate-related KPIs. • Coordinate reporting to SOLAS, DFHERIS, SEAI and local authorities. • Ensure compliance with climate disclosure frameworks, ESG reporting expectations and public sector sustainability regulations. f) Procurement, Capital Projects & Governance • Advise on and implement green procurement in line with national and EU guidelines. • Manage external consultants, contractors, design teams and specialists in energy, engineering and conservation. • Work in partnership with the Head of Procurement to align sustainability and procurement requirements across projects. • Ensure all capital projects incorporate lifecycle costing, sustainability criteria, low-carbon materials and climate-resilient design. g) Partnership, Engagement & Stakeholder Relations • Work in partnership with SOLAS, ETBI, HEI partners, local authorities, industry and community stakeholders to advance sustainability and green skills actions. • Support and co-lead employer engagement and ecosystem partnerships that enhance regional green workforce development. • Promote awareness of green career pathways and FET opportunities, as recommended in Green Skills 2030 and subsequent strategies as they arise. Essential Criteria The following are essential requirements for appointment to this post: • Proven experience in sustainability, climate action, estates/energy management, engineering, environmental science or a related field. • Qualification in a related discipline at Level 7 or above. • Strong understanding of NZEB standards, BER systems, decarbonisation plans and climate policy. • Capital project and procurement knowledge (CWMF, Public Works Contracts). • Strategic leadership and high-level project management skills. • Ability to analyse and interpret complex data for evidence-based decision making. • Excellent communication, influencing and partnership-building skills. Desirable CriteriaDesirable Requirements • Experience in FET, higher education or public sector operational environments. • Knowledge of Green Skills 2030, FET College of the Future and the FET Transformation Agenda. • Experience with ESG reporting and sustainability certifications. The Successful Candidate Will • Be a leader, committed to the highest standards of management, administration and governance. • Have strong management and organisational skills. • Be flexible with the ability to work across several functional areas. • Have proven experience and ability to work to tight deadlines with a drive for results. • Possess excellent problem-solving skills. • Be motivated with a high level of initiative and be a team player with strong communication and relationship-building skills. Competencies Required The person appointed to the above post will be required to show evidence of the following competencies: Leadership • Actively contributes to the development of the strategies and policies of the ETB as a member of the senior management team. • Brings a focus and drive to building and sustaining high levels of performance, addressing any performance issues as they arise. • Leads and maximises the contribution of the team as a whole, ensuring effective delivery of tasks. • Considers the effectiveness of outcomes across the entire ETB. • Clearly defines objectives/goals and delegates effectively, encouraging ownership and responsibility for tasks. • Develops capability of others through feedback, coaching and creating opportunities for skills development. • Identifies and takes opportunities to introduce new and innovative ways to improve service across the ETB. Judgement, Analysis and Decision Making • Researches issues thoroughly, consulting appropriately to gather all information needed on an issue. • Understands complex issues quickly, accurately absorbing and evaluating data (including numerical data). • Integrates diverse strands of information, identifying inter-relationships and linkages with awareness of possible consequences. • Makes clear, timely and well-grounded decisions on important issues. • Considers the wider implications of decisions on internal and external stakeholders. • Takes a firm position on issues he/she considers important and works effectively with senior management. Management and Delivery of Results • Takes responsibility for challenging tasks and delivers on time and to a high standard. • Plans and prioritises work in terms of importance, timescales and other resource constraints, re-prioritising in light of changing circumstances for self and relevant staff teams. • Ensures quality and efficient customer service is central to and underpins the work of the ETB. • Looks critically at issues to see how things can be done better. • Is open to new ideas, initiatives and creative solutions to problems. • Ensures controls and performance measures are in place to deliver efficient and high-value services consistently. • Effectively manages multiple projects and personnel. Interpersonal and Communication Skills • Presents information in a confident, logical and convincing manner, verbally and in writing. • Encourages open and constructive discussions around work issues and is solution-focused. • Promotes teamwork within the section, but also works effectively on projects across the ETB. • Maintains poise and control when working to influence others. • Instils a strong focus on high standards of customer service in his/her area. • Develops and maintains a network of contacts to facilitate problem solving or information sharing. • Engages effectively with a range of internal and external stakeholders, including ETB staff, members of the public and colleagues in other public sector organisations. Specialist Knowledge, Expertise and Self Development • Has a clear understanding of the role's objectives and targets for self and the team and how they fit into the work of the ETB. • Has a breadth and depth of knowledge of relevant national policy issues and is sensitive to wider political and organisational priorities. • Is focused on self-development, keeps up to date with developments in the relevant field, seeks feedback and opportunities for growth to help carry out the specific requirements of the role currently and into the future. Drive and Commitment to Public Service Values • Is self-motivated and shows a desire to continuously perform at a high level. • Is personally honest and trustworthy and can be relied upon. • Promotes the highest standards of customer care and respect. • Through leading by example, fosters the highest standards of ethics and integrity.
Staff Officer
The Role The Eastern and Midland Regional Assembly is currently inviting applications from suitably qualified persons for the post of Staff Officer . The Staff Officer is a junior management position within the Regional Assembly. A Staff Officer will generally work under the direction and management of a Senior Staff Officer, Administrative Officer or analogous grade and may from time to time be required to deputise for more senior staff. In the first instance, the Eastern and Midland Regional Assembly is recruiting for a Staff Officer to be appointed to the Corporate/Finance/HR/IT Section to coordinate the administrative functions of the Assembly. The successful candidate will be based in the Eastern and Midland Regional Assembly offices in Ballymun, Dublin 9. The Staff Officer will assist with the implementation of work programmes to achieve goals, targets and standards set out in Departmental Circulars and Common Provision regulations and ensure that the Assembly is compliant in its roles and functions in financial management. The Staff Officer will be expected to use initiative and work to a high standard and will be required to operate EMRA’s existing and future IT systems as part of their work. The Staff Officer role requires excellent administrative, interpersonal, communication and other particular skills and expertise depending on assignment. The successful candidate will be expected to carry out their duties in a manner that enhances public trust and confidence and ensures impartial decision making. General Duties Include, but Are Not Limited To • Support the Senior Staff Officer, Administrative Officer or designated Senior Official to ensure the section work programmes are implemented to deliver on the Assembly’s Corporate Plan and Operational Plans. • Support the Senior Staff Officer, Administrative Officer or another nominated senior official to communicate, implement and manage all change management initiatives within the relevant area of responsibility. • Take a lead role in financial administration of the Assembly, such as oversight of payroll and financial management. • Support the preparation of timely financial reports and payment applications in relation to EU programmes and projects delivered by the Assembly. • Carry out verifications that the projects delivered under any of the Assembly’s funding programmes comply with the relevant legislation. • Keep up to date with changes in relevant legislation, departmental memos and circulars and apply the necessary changes in procedures and processes. • Ensure full compliance with all organisational policies, procedures and processes in place. • Support the implementation of good practices with transparent reporting and communications to deliver accountable services in the organisation. • Communicate and liaise effectively with employees, supervisors and managers in other sections, senior managers and stakeholders in relation to operational matters for their section. • Work with colleagues to prepare and present reports as necessary, including the preparation of reports or letters which may be sensitive and/or confidential in nature. Essential RequirementsCharacter Each candidate must be of good character. Health Each candidate shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Education, Training and Experience On the latest date for receipt of completed application forms, candidates shall have: (i) (a) Have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: • Mathematics • Accounting • Business Organisation • Economics and (b) Have obtained at least Grade C (or Honours) in higher level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included): • Mathematics • Accounting • Business Organisation • Economics or (ii) Have obtained a comparable standard in an equivalent examination. or (iii) Hold a third-level qualification of at least degree standard. Confined (i) Be a serving employee in either the Eastern and Midland Regional Assembly or Dublin City Council and have not less than two years’ satisfactory experience in a post of Clerical Officer or an analogous post. or (ii) Be a serving employee in a local authority or a regional assembly and have not less than two years’ satisfactory experience in a post of Clerical Officer or an analogous post. The Ideal Candidate Will Demonstrate the Following Knowledge, Experience and Skills • Experience in the use of a Financial Management System and a good understanding of financial procedures and processes. • A clear understanding of Regional Assembly and local government services in order to achieve effective service delivery. • Knowledge of current local government issues and key policies guiding the local government sector. • A clear understanding of the role of Staff Officer. • Relevant administrative experience. • Ability to supervise and motivate a team effectively and maintain productive working relationships within the organisation and with stakeholders. • Experience of planning/prioritising to meet targets and delegating work appropriately. • Experience of managing resources and budgets, in particular monitoring, assessing, evaluating and adhering to them. • Openness and a willingness to adopt new ways of working and involve others in change. The Ideal Candidate Will Also Demonstrate • Experience in the operation of Financial Management Systems and standard office software packages. • Understanding of financial processes and day-to-day operations of a busy office. • Excellent interpersonal skills and experience in managing and motivating staff. It is desirable that holders of the post should hold a full driving licence for Class B vehicles. Key CompetenciesManagement and Change • Display ability to co-ordinate a variety of different projects at the same time. • Develop and maintain positive, productive and beneficial working relationships. • Effectively manage the introduction of change and demonstrate flexibility and openness to change. Delivering Results • Plan and prioritise work and resources to effectively deliver results. • Ability to think and act strategically to ensure that their functional responsibility is properly aligned with the purpose, mission and vision of the Assembly. • Make decisions in a timely and well-informed manner. Performance Through People • Establish appropriate and productive working relationships at local, regional, national and European level. • Demonstrate strong internal and external communication skills and experience of delivering presentations tailored to the nature and needs of diverse audiences. • Lead and influence others to assume ownership of objectives. • Motivate and engage others towards achieving quality results. • Empower people to achieve or exceed organisational goals by delegating sufficient authority, responsibility and accountability. • Manage performance. Personal Effectiveness • Operate effectively in an environment with significant complexity and pace. • Take initiative and seek opportunities to exceed goals. • Manage time and workload effectively. • Maintain a positive, constructive and enthusiastic attitude to the role. The Competition Recruitment arrangements to this grade will now be on the following basis: A. 50% confined to employees of the sector. B. 30% open. C. 20% confined to employees of EMRA and Dublin City Council. The Regional Assembly will form three separate panels of suitably qualified candidates to meet the requirements agreed nationally of the ratio of posts to be confined to the Local Government sector, Open/External, and those confined to the Eastern and Midland Regional Assembly and Dublin City Council staff. The order of candidates placed on each of the three panels is determined by where they were placed on the overall Order of Merit List. Panel A (Confined to Local Authority Sector) Will comprise successful applicants in order of merit from within the Local Authority Sector only, i.e. candidates serving in a Local Authority or Regional Assembly (where applicable). Panel B (Open) Will comprise all successful applicants in order of merit and may include candidates serving in a local authority, regional assembly and external applicants. Panel C (Confined to EMRA and Dublin City Council) Will comprise all successful applicants in order of merit from within this pool only. Terms and Conditions1. The Post The post is permanent and is based in the Eastern and Midland Regional Assembly offices in Ballymun, Dublin 9. 2. Probation There will be a six-month probation period which may be extended at the discretion of the Director. 3. Superannuation If you are pensionable under the Local Government (Superannuation) (Consolidation) Scheme 1998 and are liable to pay Class A PRSI contributions, you will be required in respect of superannuation to make contributions at the rate of: • 3.5% of net pensionable remuneration, plus • 1.5% of full pensionable remuneration. You are required in respect of spouses’ and children’s pension benefit to contribute at the rate of 1.5% of full pensionable remuneration in accordance with the terms of schemes made under the Local Government (Superannuation) (Consolidation) Scheme 1998. Maximum retirement age: 65 If the Public Service Superannuation (Miscellaneous Provisions) Act 2004 applies to your employment, 65 is the minimum age at which your pension may be paid. As a new entrant to the public service, under the terms of this legislation you will not be required to retire on grounds of age. Persons who become pensionable officers of a regional assembly who are liable to pay the Class D rate of PRSI contribution will be required in respect of their superannuation to contribute at the rate of 5% of their pensionable remuneration. You may also be required to pay Spouses and Children/Widows and Orphans contributions at the rate of 1.5% of gross pay. Maximum retirement age: 65 If you are pensionable under the Public Service Pensions (Single Scheme and Other Provisions) Act 2012, you are required to pay contributions as follows: • 3% of gross remuneration • 3.5% of net pensionable remuneration The minimum age at which you may retire is aligned with the State Contributory Pension age (currently 66). Maximum retirement age: 70 4. Salary Salary shall be at Local Government Staff Officer (Grade 5): €52,761 – €54,337 – €55,946 – €57,589 – €59,244 – €61,173 (LSI 1) – €63,109 (LSI 2) Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. Persons who are not serving local authority employees on or after 1 January 2011 will be placed on the minimum of the scale. 5. Hours of Work 35 hours per week. The successful applicant will be expected to work outside normal office hours, including weekends if necessary, without additional remuneration and to travel within Europe. Flexi Leave arrangements may apply. The Assembly reserves the right to alter your hours of work from time to time. 6. Annual Leave Annual leave entitlement for the position will be 30 days per year, pro rata. 7. Retirement There is no mandatory retirement age for new entrants to the public service as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004. Anyone who is not a new entrant to the public service, as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004, is subject to a compulsory retirement age of 65 years. The maximum retirement age for new entrants as defined by the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 is 70 years. 8. Residence Post holders shall reside within a reasonable commuting distance of Ballymun, Co. Dublin. The Director of the Eastern and Midland Regional Assembly reserves the right to assign the post holder to any premises, now or in the future, subject to reasonable notice. 9. Start Date The Eastern and Midland Regional Assembly shall require the successful candidate to take up their appointment within a reasonable period. Should they fail to take up the appointment within an agreed period, the Assembly, at its discretion, may not appoint them.
Programme Co-ordinator
Pay Candidates will be appointed on the minimum point of the salary scale (€60,029) and in accordance with the Department of Finance guidelines. The rate of remuneration will not be subject to negotiation. The incremental progression for this scale is in line with Government pay policy. The salary scale for this position is as follows: Higher Executive Officer (PPC) €60,029 €61,785 €63,537 €65,286 €67,044 €68,792 €70,547 €73,077¹ €76,546² ¹ After 3 years’ satisfactory service at the maximum. ² After 6 years’ satisfactory service at the maximum. Entry will be at the first point of the scale. An exception may occur where an appointee has been serving elsewhere in the public service in an analogous grade and pay scale. In this case, the appointment may be assimilated to the nearest point of the advertised salary scale with their incremental date adjusted accordingly. Please note the rate of remuneration may be adjusted from time to time in line with Government pay policy. The Purpose of this Role Within the Relevant Business Unit and for HIQA as a Whole The Programme Co-ordinator will support the delivery of high-quality communications and engagement activity across the disability services directorate. This role involves managing internal and external stakeholder relationships and activity to ensure consistent communication across the business administration function while working closely with the National Operations Manager and Deputy Chief Inspector for the Disability Services Directorate. The person will lead day-to-day and future stakeholder engagement and communications for the Disability Services Directorate. This will include support with internal communication, external messaging, and creation of professional reports, stakeholder engagement, including in-person and webinar event co-ordination. The role combines leadership, operational and quality improvement responsibilities. The position holder is required to work proactively and collaboratively within the team and wider organisation, and liaise with a range of external stakeholders ensuring the smooth operation of the communication and engagement function of the disability services directorate. The person will have to respond effectively to incoming queries ensuring transparency and alignment to process and the work of the Office of the Chief Inspector and be able to analyse and synthesise data. The post holder will also have to work closely with their respective management team to assist in overall management of the department, including at times assisting with carrying on the work of their counterpart when on leave. Behavioural ExpectationsThe Way that HIQA People are Expected to Work to Role Model HIQA Values The incumbent of this role is expected to demonstrate HIQA’s values in the delivery of everyday work and interactions with clients and colleagues by: • Putting people first. • Being fair and objective. • Being open and accountable. • Demonstrating excellence and innovation. • Working together. Common TasksTeam Member • Seek clarity on the tasks associated with own role. • Complete tasks in compliance with policies and procedures. • Adhere to relevant legislation, standards and internal audits. • Fulfil any mandatory or professional competency requirements. • Maintain confidentiality and a professional approach. • Raise any concerns in relation to workplace health and safety. • Actively identify learning needs and development opportunities. • Actively contribute as a team member. • Follow direction and take on new and different tasks. • Set and achieve performance goals that contribute to HIQA strategy. • Regularly seek feedback to meet performance expectations and goals. Common TasksManager Team Management • Set clear strategic direction and action plans for direct reports. • Build team cohesion and cultivate an engaged, productive environment. • Undertake regular coaching, performance feedback and development conversations with direct reports. • Ensure direct reports access appropriate training and development. • Plan for and manage recruitment activity and vacant roles. • Manage staff retention and attrition effectively. Operational Management • Contribute to business planning and knowledge management. • Forecast and manage resources in line with available budget. • Ensure that policies and procedures in the area are current and adhered to. • Ensure compliance with workplace health and safety standards. • Meet audit requirements and ensure legislative compliance. • Report on performance and relevant business measures as required. • Identify risks and develop contingency plans where necessary. • Identify inefficiencies and implement improvements to work practices. Role Specific TasksThe Key Tasks and Activities Associated with the Role The nature of the tasks and activities associated with the role will vary accordingly. It will involve: • Assist, support and lead out where appropriate in the coordination of both internal and external stakeholder engagement activities (diary regular meetings, directorate-wide stakeholder and engagement initiatives including regional and national stakeholder events, contribute to the annual report, support with the development of overview reports, prepare submissions for internal and external HIQA newsletters – this list is not exhaustive). • Identify, assist and where appropriate lead on the development of stakeholder engagement and communication strategies. • Ensure information produced is accessible to a variety of audiences within the resources available. • Support the team’s current and future engagement and communication activities and support colleagues in their skills and knowledge development in this area. • Participate in the business planning process and operational planning to deliver a regulatory programme which ensures Business Planning Objectives are achieved. • Assist with the preparation of reports including overview reports, annual reports and resident forum reports (this list is not exhaustive). • Assist the team with the management and coordination of internal and external stakeholder engagement. • Lead on or play an active role in the successful undertaking of relevant project work. • Co-ordinate the review and response to submissions, correspondence, Freedom of Information requests and Data Access requests. • Be competent in understanding and interpreting data to inform reporting. • Ensure any information and data held in relation to this area is maintained in line with Information Governance policies. • Liaise with colleagues at all levels in the organisation in order to meet objectives. • Manage resources and workloads to ensure efficient use of time. • Assist in the auditing of team activities. • Support change management activities within the team and wider Directorate as required to meet emergent business needs. • Provide support to work colleagues and undertake other ad hoc duties as required. • Undertake other tasks as delegated by your line manager. The contents of any role description are not exhaustive and are intended to be indicative of the scope of the role. QualificationsThe Qualifications that are Essential to Effectively Meet the Requirements of the Role In determining your eligibility, the following are the essential qualifications that will be assessed as part of the shortlisting stage of the selection process: • A third-level qualification (minimum of Level 8 on the National Framework of Qualifications) or equivalent in a discipline deemed relevant by the Authority for the post of Programme Coordinator. The Qualifications that are Desirable to Effectively Meet the Requirements of the Role • A recognised qualification in stakeholder engagement, business or business management. ExperienceThe Experience that is Essential to Effectively Meet the Requirements of the Role In determining your eligibility, the following are the essential knowledge and experience that will be assessed as part of the shortlisting stage of the selection process: • A minimum of three years’ relevant communication/administration experience that is aligned to the role specific tasks outlined above.
Programme Co-ordinator
Pay Candidates will be appointed on the minimum point of the salary scale (€60,029) and in accordance with the Department of Finance guidelines. The rate of remuneration will not be subject to negotiation. The incremental progression for this scale is in line with Government pay policy. The salary scale for this position is as follows: Higher Executive Officer (PPC) €60,029 €61,785 €63,537 €65,286 €67,044 €68,792 €70,547 €73,077¹ €76,546² ¹ After 3 years’ satisfactory service at the maximum. ² After 6 years’ satisfactory service at the maximum. Entry will be at the first point of the scale. An exception may occur where an appointee has been serving elsewhere in the public service in an analogous grade and pay scale. In this case, the appointment may be assimilated to the nearest point of the advertised salary scale with their incremental date adjusted accordingly. Please note the rate of remuneration may be adjusted from time to time in line with Government pay policy. The Purpose of this Role Within the Relevant Business Unit and for HIQA as a Whole The Programme Co-ordinator will support the delivery of high-quality communications and engagement activity across the disability services directorate. This role involves managing internal and external stakeholder relationships and activity to ensure consistent communication across the business administration function while working closely with the National Operations Manager and Deputy Chief Inspector for the Disability Services Directorate. The person will lead day-to-day and future stakeholder engagement and communications for the Disability Services Directorate. This will include support with internal communication, external messaging, and creation of professional reports, stakeholder engagement, including in-person and webinar event co-ordination. The role combines leadership, operational and quality improvement responsibilities. The position holder is required to work proactively and collaboratively within the team and wider organisation, and liaise with a range of external stakeholders ensuring the smooth operation of the communication and engagement function of the disability services directorate. The person will have to respond effectively to incoming queries ensuring transparency and alignment to process and the work of the Office of the Chief Inspector and be able to analyse and synthesise data. The post holder will also have to work closely with their respective management team to assist in overall management of the department, including at times assisting with carrying on the work of their counterpart when on leave. Behavioural ExpectationsThe Way that HIQA People are Expected to Work to Role Model HIQA Values The incumbent of this role is expected to demonstrate HIQA’s values in the delivery of everyday work and interactions with clients and colleagues by: • Putting people first. • Being fair and objective. • Being open and accountable. • Demonstrating excellence and innovation. • Working together. Common TasksTeam Member • Seek clarity on the tasks associated with own role. • Complete tasks in compliance with policies and procedures. • Adhere to relevant legislation, standards and internal audits. • Fulfil any mandatory or professional competency requirements. • Maintain confidentiality and a professional approach. • Raise any concerns in relation to workplace health and safety. • Actively identify learning needs and development opportunities. • Actively contribute as a team member. • Follow direction and take on new and different tasks. • Set and achieve performance goals that contribute to HIQA strategy. • Regularly seek feedback to meet performance expectations and goals. Common TasksManager Team Management • Set clear strategic direction and action plans for direct reports. • Build team cohesion and cultivate an engaged, productive environment. • Undertake regular coaching, performance feedback and development conversations with direct reports. • Ensure direct reports access appropriate training and development. • Plan for and manage recruitment activity and vacant roles. • Manage staff retention and attrition effectively. Operational Management • Contribute to business planning and knowledge management. • Forecast and manage resources in line with available budget. • Ensure that policies and procedures in the area are current and adhered to. • Ensure compliance with workplace health and safety standards. • Meet audit requirements and ensure legislative compliance. • Report on performance and relevant business measures as required. • Identify risks and develop contingency plans where necessary. • Identify inefficiencies and implement improvements to work practices. Role Specific TasksThe Key Tasks and Activities Associated with the Role The nature of the tasks and activities associated with the role will vary accordingly. It will involve: • Assist, support and lead out where appropriate in the coordination of both internal and external stakeholder engagement activities (diary regular meetings, directorate-wide stakeholder and engagement initiatives including regional and national stakeholder events, contribute to the annual report, support with the development of overview reports, prepare submissions for internal and external HIQA newsletters – this list is not exhaustive). • Identify, assist and where appropriate lead on the development of stakeholder engagement and communication strategies. • Ensure information produced is accessible to a variety of audiences within the resources available. • Support the team’s current and future engagement and communication activities and support colleagues in their skills and knowledge development in this area. • Participate in the business planning process and operational planning to deliver a regulatory programme which ensures Business Planning Objectives are achieved. • Assist with the preparation of reports including overview reports, annual reports and resident forum reports (this list is not exhaustive). • Assist the team with the management and coordination of internal and external stakeholder engagement. • Lead on or play an active role in the successful undertaking of relevant project work. • Co-ordinate the review and response to submissions, correspondence, Freedom of Information requests and Data Access requests. • Be competent in understanding and interpreting data to inform reporting. • Ensure any information and data held in relation to this area is maintained in line with Information Governance policies. • Liaise with colleagues at all levels in the organisation in order to meet objectives. • Manage resources and workloads to ensure efficient use of time. • Assist in the auditing of team activities. • Support change management activities within the team and wider Directorate as required to meet emergent business needs. • Provide support to work colleagues and undertake other ad hoc duties as required. • Undertake other tasks as delegated by your line manager. The contents of any role description are not exhaustive and are intended to be indicative of the scope of the role. QualificationsThe Qualifications that are Essential to Effectively Meet the Requirements of the Role In determining your eligibility, the following are the essential qualifications that will be assessed as part of the shortlisting stage of the selection process: • A third-level qualification (minimum of Level 8 on the National Framework of Qualifications) or equivalent in a discipline deemed relevant by the Authority for the post of Programme Coordinator. The Qualifications that are Desirable to Effectively Meet the Requirements of the Role • A recognised qualification in stakeholder engagement, business or business management. ExperienceThe Experience that is Essential to Effectively Meet the Requirements of the Role In determining your eligibility, the following are the essential knowledge and experience that will be assessed as part of the shortlisting stage of the selection process: • A minimum of three years’ relevant communication/administration experience that is aligned to the role specific tasks outlined above.
Programme Co-ordinator
Pay Candidates will be appointed on the minimum point of the salary scale (€60,029) and in accordance with the Department of Finance guidelines. The rate of remuneration will not be subject to negotiation. The incremental progression for this scale is in line with Government pay policy. The salary scale for this position is as follows: Higher Executive Officer (PPC) €60,029 €61,785 €63,537 €65,286 €67,044 €68,792 €70,547 €73,077¹ €76,546² ¹ After 3 years’ satisfactory service at the maximum. ² After 6 years’ satisfactory service at the maximum. Entry will be at the first point of the scale. An exception may occur where an appointee has been serving elsewhere in the public service in an analogous grade and pay scale. In this case, the appointment may be assimilated to the nearest point of the advertised salary scale with their incremental date adjusted accordingly. Please note the rate of remuneration may be adjusted from time to time in line with Government pay policy. The Purpose of this Role Within the Relevant Business Unit and for HIQA as a Whole The Programme Co-ordinator will support the delivery of high-quality communications and engagement activity across the disability services directorate. This role involves managing internal and external stakeholder relationships and activity to ensure consistent communication across the business administration function while working closely with the National Operations Manager and Deputy Chief Inspector for the Disability Services Directorate. The person will lead day-to-day and future stakeholder engagement and communications for the Disability Services Directorate. This will include support with internal communication, external messaging, and creation of professional reports, stakeholder engagement, including in-person and webinar event co-ordination. The role combines leadership, operational and quality improvement responsibilities. The position holder is required to work proactively and collaboratively within the team and wider organisation, and liaise with a range of external stakeholders ensuring the smooth operation of the communication and engagement function of the disability services directorate. The person will have to respond effectively to incoming queries ensuring transparency and alignment to process and the work of the Office of the Chief Inspector and be able to analyse and synthesise data. The post holder will also have to work closely with their respective management team to assist in overall management of the department, including at times assisting with carrying on the work of their counterpart when on leave. Behavioural ExpectationsThe Way that HIQA People are Expected to Work to Role Model HIQA Values The incumbent of this role is expected to demonstrate HIQA’s values in the delivery of everyday work and interactions with clients and colleagues by: • Putting people first. • Being fair and objective. • Being open and accountable. • Demonstrating excellence and innovation. • Working together. Common TasksTeam Member • Seek clarity on the tasks associated with own role. • Complete tasks in compliance with policies and procedures. • Adhere to relevant legislation, standards and internal audits. • Fulfil any mandatory or professional competency requirements. • Maintain confidentiality and a professional approach. • Raise any concerns in relation to workplace health and safety. • Actively identify learning needs and development opportunities. • Actively contribute as a team member. • Follow direction and take on new and different tasks. • Set and achieve performance goals that contribute to HIQA strategy. • Regularly seek feedback to meet performance expectations and goals. Common TasksManager Team Management • Set clear strategic direction and action plans for direct reports. • Build team cohesion and cultivate an engaged, productive environment. • Undertake regular coaching, performance feedback and development conversations with direct reports. • Ensure direct reports access appropriate training and development. • Plan for and manage recruitment activity and vacant roles. • Manage staff retention and attrition effectively. Operational Management • Contribute to business planning and knowledge management. • Forecast and manage resources in line with available budget. • Ensure that policies and procedures in the area are current and adhered to. • Ensure compliance with workplace health and safety standards. • Meet audit requirements and ensure legislative compliance. • Report on performance and relevant business measures as required. • Identify risks and develop contingency plans where necessary. • Identify inefficiencies and implement improvements to work practices. Role Specific TasksThe Key Tasks and Activities Associated with the Role The nature of the tasks and activities associated with the role will vary accordingly. It will involve: • Assist, support and lead out where appropriate in the coordination of both internal and external stakeholder engagement activities (diary regular meetings, directorate-wide stakeholder and engagement initiatives including regional and national stakeholder events, contribute to the annual report, support with the development of overview reports, prepare submissions for internal and external HIQA newsletters – this list is not exhaustive). • Identify, assist and where appropriate lead on the development of stakeholder engagement and communication strategies. • Ensure information produced is accessible to a variety of audiences within the resources available. • Support the team’s current and future engagement and communication activities and support colleagues in their skills and knowledge development in this area. • Participate in the business planning process and operational planning to deliver a regulatory programme which ensures Business Planning Objectives are achieved. • Assist with the preparation of reports including overview reports, annual reports and resident forum reports (this list is not exhaustive). • Assist the team with the management and coordination of internal and external stakeholder engagement. • Lead on or play an active role in the successful undertaking of relevant project work. • Co-ordinate the review and response to submissions, correspondence, Freedom of Information requests and Data Access requests. • Be competent in understanding and interpreting data to inform reporting. • Ensure any information and data held in relation to this area is maintained in line with Information Governance policies. • Liaise with colleagues at all levels in the organisation in order to meet objectives. • Manage resources and workloads to ensure efficient use of time. • Assist in the auditing of team activities. • Support change management activities within the team and wider Directorate as required to meet emergent business needs. • Provide support to work colleagues and undertake other ad hoc duties as required. • Undertake other tasks as delegated by your line manager. The contents of any role description are not exhaustive and are intended to be indicative of the scope of the role. QualificationsThe Qualifications that are Essential to Effectively Meet the Requirements of the Role In determining your eligibility, the following are the essential qualifications that will be assessed as part of the shortlisting stage of the selection process: • A third-level qualification (minimum of Level 8 on the National Framework of Qualifications) or equivalent in a discipline deemed relevant by the Authority for the post of Programme Coordinator. The Qualifications that are Desirable to Effectively Meet the Requirements of the Role • A recognised qualification in stakeholder engagement, business or business management. ExperienceThe Experience that is Essential to Effectively Meet the Requirements of the Role In determining your eligibility, the following are the essential knowledge and experience that will be assessed as part of the shortlisting stage of the selection process: • A minimum of three years’ relevant communication/administration experience that is aligned to the role specific tasks outlined above.
Executive Operations Coordinator
Purpose of the Role The postholder will support operational workflow, Senior Leadership Team coordination, governance processes and strategic priorities across the Foundation. The role requires a high level of professionalism, discretion, initiative and organisational capability within a fast-paced and dynamic environment. While primarily aligned to the Office of the Chief Operating Officer, the postholder may also provide support in relation to matters arising within the Office of the Chief Executive Officer. Key ResponsibilitiesStrategic & Organisational Support • Lead coordination and operational support to organisational projects, initiatives and strategic workstreams. • Support implementation activities associated with organisational priorities and objectives. • Identify opportunities to enhance operational efficiency, coordination and ways of working, bringing forward ideas and recommendations for consideration. • Support the development and maintenance of systems of work and processes that enhance organisational effectiveness and coordination. • Manage communication for the Office of the Chief Operating Officer. Senior Leadership Team & Governance Support • Support the Chief Operating Officer in the coordination and management of Senior Leadership Team (SLT) meetings and associated governance processes including preparation and circulation of agendas, reports and meeting documentation for SLT meetings. • Attend SLT meetings and prepare accurate minutes, records of decisions and action logs. • Maintain oversight of actions arising from SLT meetings and support timely follow-up and completion of agreed actions. • Liaise with members of the Senior Leadership Team and relevant personnel to coordinate updates and progress in relation to organisational priorities. • Support governance and organisational reporting processes, including tracking key actions, deadlines and priorities. • Assist in the preparation and organisation of documentation relating to governance and executive functions. Support to Chief Operating Officer • Coordinate workflow and actions arising from the Office of the Chief Operating Officer. • Coordinate meetings, schedules and engagements as required including diary and email management. • Assist the Chief Operating Officer in the preparation of reports, briefing papers, presentations and executive documentation. • Coordinate correspondence, information requests and follow-up actions as required in the Office of the Chief Operating Officer. Information Systems & Digital Support • Utilise organisational ICT systems and digital tools to support operational efficiency and coordination. • Maintain electronic tracking systems, records and reporting tools relevant to the role. • Maximise the use of technology and Artificial Intelligence (M365 Co-Pilot) to support effective and efficient ways of working in the Office of the Chief Operating Officer. General Responsibilities • Work independently using initiative and professional judgement. • Manage competing priorities within a busy, dynamic and evolving environment. • Participate in relevant training and development opportunities. • Undertake other duties appropriate to the role as assigned by the Chief Operating Officer. • Work within the Ethos of the Vision, Mission and Values of the Muiríosa Foundation. • Experience supporting meetings, preparing documentation and tracking actions. Confidentiality & Privacy • Confidentiality in the course of employment is critical. Employees will be expected to comply with the organisation’s Privacy Statement, Data Protection Policy, and Records Management/Record Retention Policy throughout the course of their work. • Communication to outside bodies on behalf of the Muiríosa Foundation must be approved in advance by the Chief Executive Officer. Employee Benefits Employees of the Muiríosa Foundation can avail of a range of employee benefits, such as: Health & Wellbeing • We are committed to supporting our employees on their health and wellbeing journey by providing a range of courses aimed at supporting staff during their employment. • We also have an Employee Assistance Programme (EAP) which is available 24/7 to our employees. Training & Professional Development • Extensive education and training courses are provided for all roles. • We also have QQI accredited Education and Training available in-house, and we support further education as relevant to roles. Varied, Meaningful Work • Working with the Muiríosa Foundation provides employees with the opportunity to be engaged in meaningful, varied work across different locations, where they can make a positive impact on the lives of others, both directly and indirectly. Competitive Salary • We offer salaries in line with Department of Health pay scales, including the awarding of annual incremental credit subject to satisfactory performance. Public Sector Pension Scheme • All new employees are automatically enrolled in the Single Public Service Pension Scheme. • Existing Public Sector employees can also transfer to the relevant pension scheme upon commencement. Leave Benefits • Paid Maternity Leave, Paternity Leave and Parent’s Leave. • Generous paid Annual Leave above statutory leave. • Sick Leave Scheme with paid sick leave entitlements. Health Insurance Group Schemes • We have group schemes with some of the main health insurance providers in Ireland which offer reduced rates for eligible employees, and we facilitate monthly deductions from pay. Cycle to Work Scheme • Eligible employees can apply for the Government Cycle to Work Scheme. Work Experience • Experience in an executive coordination or senior administrative support role. • Excellent organisational, communication and interpersonal skills. • Ability to manage multiple priorities and work effectively on own initiative. • High level of professionalism, discretion and confidentiality. • Strong ICT and digital competency across a range of systems and platforms. • Experience supporting meetings, preparing documentation and tracking actions. • Experience supporting senior management or governance processes. • Experience within healthcare, disability or public service settings. • Experience supporting projects, strategic initiatives or organisational coordination activities. • Interest in digital innovation and AI-enabled systems. • Excellent organisational, logistical and IT skills, with the ability to organise own work in order to manage multiple competing priorities. Skills & Competencies • Excellent communication and leadership skills, capable of providing advice and guidance to colleagues. • The ability to present information clearly, concisely and confidently when speaking and writing (including policy drafting and digital content). • The ability to build and maintain strong professional relationships with colleagues and stakeholders to assist in performing the role. • The ability to work with the team to facilitate high performance, developing clear and realistic objectives. • Works on their own initiative as well as being a team player supporting colleagues. • Displays professional knowledge and skills in order to undertake the role, demonstrating initiative and motivation. • Keep up to date with best practice with a desire to learn new skills and maintain a continuous improvement attitude. • Flexible and capable of managing competing priorities effectively within their workload.
Community Access Facilitators
Key Working Relationships: The post holder will be expected to work with: • Adults • Circles of Support • CRC Staff & Management • Volunteers & CE Workers • Internal Stakeholders • External Stakeholders o Community and Peer Networks o Housing, Employment and Social Partners o Education and Research Partners Purpose of the Post In line with New Directions and the HSE Interim Standards, the purpose of this post is to develop, establish, and support adults to live a meaningful life within their own community and live a life of their choosing aligned with their Person-Centered Plans (PCPs). The Community Access Facilitators will: • Empower people to live full and meaningful lives, build their confidence and autonomy, and explore/progress their career and life goals. • Enable adults with complex needs to gain and maintain valued social roles (student, employee, volunteer, neighbour, friend) and to be recognised as equal citizens. • Work with adults with complex needs, key staff, their nominated circles of support, and multidisciplinary team members through a person-centred approach towards the values of New Directions: person-centred, community inclusion, active citizenship, and quality services. • Provide supports within the framework of New Directions, guided by Human Rights Based Approach principles of participation, accountability, non-discrimination, empowerment, legality, and an outcomes-based individualised approach to services for adults with complex needs. • Promote input and co-design of how their Day Services are planned and delivered so as to ensure that adults with complex needs shape policies and supports that affect them. • Support participation in decision-making at both the individual and the service design/delivery level, addressing barriers to inclusion and advocating for structural change where required. • Respect the dignity and autonomy of the person, ensuring rights under the United Nations Convention on the Rights of Persons with Disabilities and equality legislation are central to all actions. • Work in both group and individual settings in the community with adults with complex needs and their nominated circle of support, promoting equality of opportunity to access a wide range of community-based services and mainstream opportunities (education, work, leisure, civic participation) on the same basis as the general population to meet their individual needs. • Promote positive risk taking, supporting individuals to make their own decisions and learn from new experiences. Key Duties and ResponsibilitiesService User Support/Care The Community Access Facilitator will: • Work collaboratively with the adults and their nominated circle of support to co-produce person-centred plans with ambition and possibility. • Support adults to access mainstream opportunities (education, work, civic life) on the same basis as others, and to challenge structural barriers where they arise. • Promote advocacy and self-direction, ensuring the adult's voice is central to all planning and decision-making by supporting adults with a disability to speak up for themselves and make their own choices, making sure their views guide all planning and decisions. • Support adults with a disability to identify and manage risk, respecting their right to make informed choices even when those choices involve some level of risk. • Support social and community inclusion, recognising the diverse identities of adults with disabilities who are supported (e.g. gender, Traveller identity, ethnicity, sexuality). • Provide respectful and dignified personal support, which may include assistance with eating, showering, dressing and toileting, when required. • Support adults with developing their skills in the areas of: o Creating and maintaining valued social roles o Communication o Activities of daily living o Social Integration and the use of community facilities • Support adults to establish a circle of support and wider community connections. • Support adults to focus on outcomes/goals aligned with their person-centred plans. • Support adults to identify their strengths and areas of interest to enable active citizenship and community participation. • Support adults to identify who is best placed to support them to access valued roles in community. • Ensure that all activities and supports are monitored, maintained/reduced at an appropriate pace to ensure adults with a disability can sustain their valued social roles. • Introduce new experiences at a pace that enables the person to achieve success, addressing obstacles and other issues that may compromise achievement of agreed goals. • Seek out opportunities for adults to participate in social, work or training roles of their choice which are in socially inclusive settings and typical for a person of a similar age. • Assist adults to develop a full range of social relationships and valued social roles including developing friendships and social networks. • Empower adults to be a valued citizen in their local community, make choices and have ordinary life experiences. • Seek out opportunities for adults to experience a range of activities as a means of discovering their areas of interest, strength and conditions that will enable inclusion and citizenship. • Promote advocacy and self-direction through listening to the adult's wishes, supporting the person to make decisions and advocating on their behalf where required. • Explore and encourage the use of natural community supports by building interpersonal relationships in community with others. • Provide onsite support and mentoring to adults who are accessing work experience in the local community. • Assist adults to identify and develop opportunities to experience volunteering, work experience, supported employment and pathways to full employment. • Promote and provide practical road safety awareness and travel training as required. • Facilitate adults to access mainstream educational programmes. • Identify and support the development of skills for self-directed living, including the delivery of training modules. • Assist with administration of medication, carrying out therapeutic interventions as prescribed by multidisciplinary team/medical professionals, working collaboratively with the multidisciplinary team. • Support adults to develop and maintain money management skills and ensure that petty cash used and any personal monies of individuals supported are properly accounted for. Administration The Community Access Facilitator will: • Establish and maintain partnerships with organisations, including advocacy groups, to strengthen systemic change for inclusion. • Lead, attend and participate in staff meetings, multidisciplinary team meetings, planning and review meetings as deemed appropriate. • Ensure the privacy and confidentiality of adults whilst acknowledging the need for professional sharing of information within the relevant staff team. • Ensure records and documentation are maintained to a high standard and storage of files is in line with data protection policy at all times. • Contribute to the development of quality assurance systems and procedures. • Identify and collect data to measure outcomes, prepare reports as requested. Record not only outcomes but also barriers experienced by adults supported, ensuring these inform service improvement and policy advocacy. • Develop standard operating procedures and policies and support policy implementation as required. • Report on rights-related indicators (access to services, discrimination experienced, progress on autonomy and inclusion). • Cover for other staff as required. Education & Training The Community Access Facilitator will: • Attend and participate in all staff training as deemed relevant by organisational policy and service manager. • Undertake relevant training and be informed of current developments in services for people with disabilities e.g. Person-Centred Planning, Personal Outcome Measures, Human Rights and Citizenship, “New Directions – Review of Day Services and Implementation Plan 2012–2016”, Supported Self-Directed Living. • Participate in committees and agency forums as directed by service manager. • Engage in the HSE performance achievement process in conjunction with Line Manager and staff as appropriate. Health & Safety / Risk Management The Community Access Facilitator will: • Stay informed of current Human Rights Based Approach developments, United Nations Convention on the Rights of Persons with Disabilities implementation, and national/international disability rights frameworks. • Engage in training on anti-discrimination, cultural competence, trauma-informed practice, and intersectionality. • Observe, report and take appropriate action on any matter which may be detrimental to the person’s supported care or wellbeing. • Adhere to all HSE policies and procedures and to all relevant Health & Safety legislation. • Enable positive risk taking and ensure this is documented in line with the person’s rights under the United Nations Convention on the Rights of Persons with Disabilities and service policies. • Adequately identify, assess, manage and monitor risk within their area of responsibility. • Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role, for example Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc., and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role. • Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service. The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office. Skills, Competencies and/or KnowledgeEssential Competencies • Demonstrates a strong commitment to placing the individual at the centre of all decisions and supports. • Strong understanding of New Directions, person-centred planning, self-advocacy, and personal development. • An understanding of the role of the Community Access Facilitator as an enabler of equal citizenship, not simply a provider of care. • Capacity to monitor rights outcomes and escalate systemic issues that compromise equality and inclusion. • Skills in enabling self-advocacy, independent living, and participation in civic and community life. • Good communication and relationship-building skills, with the ability to engage a wide range of stakeholders. • Promote meaningful participation in ordinary community life, including education, training, employment, volunteering, and social relationships. • An understanding that adults can face more than one kind of disadvantage at the same time (for example, because of disability, gender, or ethnicity), and the ability to support them in ways that take all of these challenges into account.
