Jobs

Benefits · 20 days annual leave and 12 statutory days pro rata. Annual leave entitlements increases to 25 days (pro rata) after 5 years’ service and 27 days (pro rata) after 10 years’ service. · Working from home and agile working benefits. · Flexi-time policy. · Annual incremental pay increases on agreed salary scale. · Auto enrolment Pension through Standard Life. Employer contribution 4%, employee contribution 5% · Occupational Sick Pay Scheme that increases with length of service. · Westfield Healthcare cashback scheme. · Investor in People Platinum accredited organisation with commitment to development of the staff team through training and learning opportunities. · Cycle to Work scheme. Our Vision, Mission and Values Our Vision is an inclusive society for all. Our Mission is to support individuals and families living with disability, autism and brain injury to live the lives they choose. Our Values are C ollaboration, E quality, D ignity, A chievement, R esilience. Key Duties and Responsibilities Systems & Technology: · Maximise the use of technology to support administrative functions in line with the concept of a paperless office. · Support with the implementation and development of all HR systems to ensure continuous improvement of processes. · IRIS Cascade / HR System superuser, ensuring systems are utilised to their maximum potential. · Responsible for maintenance of accurate HR records. · Ensure the accurate and timely upkeep of the HR management information systems. · Responsible for maintaining a system for archiving HR records to ensure ease of retrieval. · Ensure all policies, procedures, and forms within your area of responsibility meet the ISO9001 standards of document control. Recruitment: · Responsible for administration and compliance of the end to end recruitment process. · Deliver a seamless, customer focused service to managers throughout the process. · Carry out pre-employment checks, issuing requests for references/Access NI checks/NISCC registration and follow up on same, as required. · Supporting and engaging managers through each step of the Recruitment Procedure. · Ensuring effective uploading of new start employees onto the IRIS Cascade system. · Delivering recruitment training to managers, where required. Absence Management: · Support managers to ensure all absence information on IRIS Cascade is uploaded and accurate. · Provide first level advice and guidance on policy and procedure. · Support with the monitoring of absence triggers in line with our Absence Management Policy. · Support with any absence review meetings up to Stage 2, where required. Employee Relations: · Assist in the minute taking of any meetings pertaining to investigation, disciplinary, grievance, and performance matters. · Monitor and communicate probationary and appraisal review deadlines to managers, ensuring compliance with our internal procedures. · Completion of correspondence to employees in line with the Probationary Policy. · Administration of the Right to Work process, ensuring compliance with all requirements. Employee Engagement: · Support in the delivery of employee engagement activities in line with the organisation’s strategic aims. · Deliver a professional, values based and customer focused HR service. · Support with the administration for the length of service awards. · Maintain up to date knowledge of current NI legislation and case law. General: · Support key HR projects where required. · Create and manipulate HR people metrics to support the HR team and wider business. · Processing changes to contractual information on IRIS Cascade & ensuring HR files updated accordingly in line with monthly payroll cycle. · Support the incremental rise process, utilising IRIS Cascade. · Responding to reference requests. · Maintain HR records in line with Data Protection and GDPR principles ensuring records are held in accordance with agreed retention schedules. · Support the HR Business Partner complete the Annual Monitoring Return and Article 55 Reports. Essential Criteria Achievement of or working towards CIPD Level 3 or above. (Or equivalent HR qualification) A minimum of 6 months’ experience completing HR administration duties. A genuine interest in Human Resources with a keen sense to develop and learn. Highly proficient in MS Office Suite particularly Word & Excel.

2 days agoPermanentTemporary

Grants Manager

City, Banbridge & Borough CouncilCivic Centre, Craigavon, ArmaghPO1 SCP 28-31 £39,152 £41,771 per annum

The post holder will support the Programme Manager (Financial Assistance) in the delivery of Council’s community grants programme, with lead responsibility for the planning, development, promotion and assessment of grants, supported by a small staff team. They will work collaboratively with the Finance and Compliance Manager to ensure effective administration and governance through the full grant life cycle and delivery of the programme to agreed performance targets. The Grants Manager role will also have a significant outward facing focus, ensuring effective support and guidance to applicants and liaising across departments in relation to the Funding Hub platform and grant assessment. They will seek to build awareness of the programme impact through effective monitoring, evaluation and communication. All employees have the opportunity to request flexible working from the first day of their employment. Flexible working provisions are dependent on the role being undertaken. Successful applicants are encouraged to discuss with the relevant manager/ HR, what flexible working provisions may be available in the role they are taking up, prior to commencing employment. All correspondence in relation to your application will be sent via e-mail. Please ensure a valid e-mail address and phone number is provided when filling out the application form. Applicants must advise of any changes to contact details during the process. Applicants should ensure that they check their e-mails including junk folder regularly. Please download the Job Description and Person Specification as these will not be available after the advertisement. Human Resources Section (Craigavon Office) Armagh City, Banbridge & Craigavon Borough Council Lakeview Road Craigavon Co Armagh BT64 1AL Tel: 0300 0300 900 Ext: 62014/61705

2 days ago

Finance and Compliance Manager

Armagh City, Banbridge & Craigavon Borough CouncilCraigavon£39,152 - £41,771 per annum

Location: Post 1: Civic Centre, Craigavon, however the post holder may be required to work at locations throughout the Borough Post 2: Palace Stables Heritage Centre, Armagh, however the post holder may be required to work at locations throughout the Borough Salary: PO1 SCP 28-31 £39,152-£41,771 per annum Duration: Permanent The post holder will be a member of a multi-skilled team within Community Development, responsible for a wide range of duties associated with budgets, expenditure analysis, grants administration and reporting, ensuring compliance with relevant Council policy and procedures across their assigned programme area(s). The post holder will provide support to senior managers and will manage and develop directly reporting staff to ensure efficient and effective administration of the service to both internal and external customers. The post will require a high level of customer service, and ability to deal with and resolve issues using personal and professional judgement, building relationships with officers at all levels and promoting the profile of the Council. MAIN DUTIES AND RESPONSIBILITIES: Ensure effective administration, monitoring and reporting on grants and/or projects, to include correspondence, recordkeeping, and verification of compliance, ensuring good financial management throughout the programme’s lifecycle, using the financial and record-keeping systems in operation within the Department. Prepare, consolidate and co-ordinate expenditure and budgetary information for monthly reporting to managers, assisting managers with the development and monitoring of programme budgets, including support to managers with identifying funding pressures and solutions for the Department. Support the Programme Manager in ensuring compliance across contract management, grants, procurement, GDPR, information governance and fixed asset management. Maintain relevant programme databases and keep accurate records for the purposes of audit, monitoring, evaluation and reporting of projects as necessary. Ensure the accuracy of information held in respect of suppliers, customers and client details for internal and external stakeholders, in compliance with Information Governance requirements. Assist and support the Programme Manager with preparation of claims and collation of information for submission to central government departments, EU bodies, funders and/or other debtors as required. Assist the Programme Manager in compiling and preparing reports on financial management information for presentation to senior managers, Head of Department, Executive Management Team and Council committees. Support the Programme Manager with completion of the financial month end and year end processes for the programme and provision of information to Finance and other departments as required. Liaise with Council officers to ensure compliance with statutory regulations and ensure effective service delivery within Council policy and procedures, ensuring that officers provide the information necessary for budget management and the maintenance of management information systems. Prepare ad-hoc costings, budgetary and expenditure reports. Train and advise staff within the Department on various finance-related protocols, procedures and on the finance or grants systems. Assist with the completion of financial and prompt payment returns to Council and other government/Council departments. Assist the Programme Manager with the production of reports and briefing notes/information for senior managers, as required. Respond to and assist internal and external Auditors, including EU Auditors, with their queries. Manage and develop staff within your remit to ensure that they: • Promote a “One Council” approach; • Effectively manage the team, positively contributing to wellbeing and high levels of employee engagement • Operate within Council policies and procedures; • Deliver services in the most efficient and equitable manner and in accordance with Council governance and financial regulations; • Efficiently and effectively manage available resources; • Deliver their agreed targets; • Work in a corporate and collaborative way with other services and departments; • Receive appropriate training to ensure sufficient skills, capacity and knowledge within the service. Support service improvements relating to finance and compliance within your programme area and across the Department, as required. Attend meetings as requested by senior managers. Respond to queries/information requests from other Council Officers, Elected members, the public, operational managers, other Council departments and other public bodies as required. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Qualifications and training • Successful completion of all examinations of the Association of Accounting Technicians (AAT) or the Institute of Accounting Technicians of Ireland (IATI) or an equivalent qualification. OR • A third level qualification (i.e. HNC/HND, Level 4, Degree) in line with the Qualifications and Credit Framework (QCF) in a relevant discipline/subject which all or a substantial element was Finance. (Please note relevancy should be clearly demonstrated.) Applicants who have not successfully completed all examinations as outlined above or do not possess a relevant third level qualification must demonstrate four years’ relevant experience as below Experience • One year’s relevant experience in aspects of accounting including at least two areas within Final Accounts, Debtors, Creditors, Budgets, Income. Applicants who have not successfully completed all examinations as outlined above or do not possess a relevant third level qualification must demonstrate four years’ relevant experience as above. • Detailed working experience of a computerised financial system. • Experience of supporting financial reporting and compliance for externally funded programmes. Key skills, knowledge and attributes • Competent in the use of Microsoft Office packages; • Ability to work as part of a team; • High degree of self-motivation and initiative; • Ability to train, support and advise other staff on financial processes and compliance issues. Driving • Access to a form of transport which will permit the post holder to carry out the duties of the post in full Working arrangements / flexibility 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post. Evenings on an ad hoc basis may be required for which Toil is available.

2 days agoPermanent