Jobs

SALARY: PO1 SCP 28-31 £39,152 £41,771 per annum HOURS: 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours’ scheme in operation. The post holder may be required to work additional hours and outside normal working hours to meet the needs of the post. MAIN PURPOSE OF JOB: The post holder will support the Programme Manager (Financial Assistance) in the delivery of Council’s community grants programme, with lead responsibility for the planning, development, promotion and assessment of grants, supported by a small staff team. They will work collaboratively with the Finance and Compliance Manager to ensure effective administration and governance through the full grant life cycle and delivery of the programme to agreed performance targets. The Grants Manager role will also have a significant outward facing focus, ensuring effective support and guidance to applicants and liaising across departments in relation to the Funding Hub platform and grant assessment. They will seek to build awareness of the programme impact through effective monitoring, evaluation and communication. MAIN DUTIES AND RESPONSIBILITIES Take lead responsibility within the grants team for the planning, development, promotion, assessment and evaluation aspects of the Financial Assistance Programme. Adopt a programme management approach to planning and scheduling work to prepare for and deliver all approved grant programmes, working collaboratively with the Finance and Compliance Manager and staff across the team. Manage and develop the staff team to ensure that they and any employees for which they are responsible: • Promote a “One Council” approach; • Effectively manage their teams, positively contributing to wellbeing and high levels of employee engagement; • Implement and review appropriate training and development programmes for employees to ensure sufficient skills, capacity and knowledge within the service. • Operate within Council policies and procedures; • Deliver services in the most efficient and equitable manner and in accordance with Council governance and financial regulations; • Efficiently and effectively manage available resources; • Deliver their agreed targets; • Work in a corporate and collaborative way with other services and departments. Support work across all aspects of the grants programme as required including to address peak demand periods, allocating staff resource to work as one team to ensure smooth and efficient delivery. Develop and maintain a high level of fluency in the functionalities of the online application portal through completion of appropriate training, developing how this is utilised to improve the user experience and efficiency of operational processes. Provide training, support and advice to staff within the team, across other departments and to applicants on the online application portal, as required. Ensure all preparatory work for each grant call is completed in a timely and accurate manner to include user guidance, online application systems, communications and assessment processes. Review, design and develop a range of communication tools and resources to support grant applicants and users of the online application portal, to include information sessions, training workshops, guidance manuals and other user guides, liaising with the Communications Team as required. Support the development, collation and reporting on measurement of the impact of grant funding on the community and voluntary sector, to include e.g. post project evaluations, and case studies to provide detailed information on the use and impact of funds and identify gaps in service. Support the Programme Manager in adopting and implementing agreed service improvement initiatives across the grants programme, informed by service user feedback and project evaluations. Maintain relevant programme databases and keep accurate management and financial records for the purposes of audit, monitoring and evaluation of grant programmes and projects, providing regular and ad hoc data and reports to the Programme Manager and/or senior managers as required. Establish a detailed understanding of the grants programme, providing regular statistical and qualitative analysis to inform strategic oversight and review, as required for the Programme Manager and senior managers. Lead on development and delivery of assessment training and guidance for assessment panels and participate in assessment and moderation processes, as required, ensuring consistency of quality, standardisation of assessment, good governance and accurate record-keeping. Ensure a timely and responsive customer service by the team for applicants, Council officers or Members, providing clarifications, support, advice and meeting directly with applicants where required. Manage and deliver processes for communication regarding application outcomes, requests for feedback and decision reviews, in line with agreed customer service standards and timeframes, including coordinating meetings of the Review Panel. Support the Programme Manager in the coordination and delivery of activities to promote the full participation of all communities. Adhere to comprehensive safeguarding and risk management procedures and promote best practice in safeguarding and risk management in the areas of work relevant to the post. Ensure full compliance with Council’s policies and procedures relating to Equality and the promotion of good relations. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. QUALIFICATIONS AND TRAINING • A third level qualification (i.e. HNC/NHD, Level 4, Degree) in line with the Qualifications and Credit Framework (QCF) in a relevant discipline/subject such as Community Development, Social Sciences, Marketing, Management* (Please note relevancy should be clearly demonstrated) (https://www.gov.uk/what-different-qualification-levels-mean/list-of-qualification-levels ) *Applicants who do not possess a relevant third level qualification must demonstrate five years’ relevant experience as below. EXPERIENCE • At least two years’ experience of working with the community/voluntary sector to include all of the following: ▪ Project management, to include planning, financial management, monitoring, evaluation and reporting; ▪ Marketing and promotion; ▪ Development and delivery of training; ▪ Providing support and advice, both internally and externally *Applicants who do not possess a relevant third level qualification must demonstrate five years’ relevant experience KEY SKILLS, KNOWLEDGE AND ATTRIBUTES • Knowledge of good practice in charity governance and grant funding • IT fluency to include use of Microsoft Office and other software • Excellent verbal and written communication skills • Ability to work in a challenging environment with tight deadlines • High degree of self-motivation and initiative • Ability to motivate and effectively manage others. DRIVING • Access to a form of transport which will permit the post holder to carry out the duties of the post in full. WORKING ARRANGEMENTS / FLEXIBILITY 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post.

3 days agoFull-time

Finance and Compliance Manager

Armagh City, Banbridge & Craigavon Borough CouncilCraigavon£39,152 - £41,771 per annum

Location: Post 1: Civic Centre, Craigavon, however the post holder may be required to work at locations throughout the Borough Post 2: Palace Stables Heritage Centre, Armagh, however the post holder may be required to work at locations throughout the Borough Salary: PO1 SCP 28-31 £39,152-£41,771 per annum Duration: Permanent The post holder will be a member of a multi-skilled team within Community Development, responsible for a wide range of duties associated with budgets, expenditure analysis, grants administration and reporting, ensuring compliance with relevant Council policy and procedures across their assigned programme area(s). The post holder will provide support to senior managers and will manage and develop directly reporting staff to ensure efficient and effective administration of the service to both internal and external customers. The post will require a high level of customer service, and ability to deal with and resolve issues using personal and professional judgement, building relationships with officers at all levels and promoting the profile of the Council. MAIN DUTIES AND RESPONSIBILITIES: Ensure effective administration, monitoring and reporting on grants and/or projects, to include correspondence, recordkeeping, and verification of compliance, ensuring good financial management throughout the programme’s lifecycle, using the financial and record-keeping systems in operation within the Department. Prepare, consolidate and co-ordinate expenditure and budgetary information for monthly reporting to managers, assisting managers with the development and monitoring of programme budgets, including support to managers with identifying funding pressures and solutions for the Department. Support the Programme Manager in ensuring compliance across contract management, grants, procurement, GDPR, information governance and fixed asset management. Maintain relevant programme databases and keep accurate records for the purposes of audit, monitoring, evaluation and reporting of projects as necessary. Ensure the accuracy of information held in respect of suppliers, customers and client details for internal and external stakeholders, in compliance with Information Governance requirements. Assist and support the Programme Manager with preparation of claims and collation of information for submission to central government departments, EU bodies, funders and/or other debtors as required. Assist the Programme Manager in compiling and preparing reports on financial management information for presentation to senior managers, Head of Department, Executive Management Team and Council committees. Support the Programme Manager with completion of the financial month end and year end processes for the programme and provision of information to Finance and other departments as required. Liaise with Council officers to ensure compliance with statutory regulations and ensure effective service delivery within Council policy and procedures, ensuring that officers provide the information necessary for budget management and the maintenance of management information systems. Prepare ad-hoc costings, budgetary and expenditure reports. Train and advise staff within the Department on various finance-related protocols, procedures and on the finance or grants systems. Assist with the completion of financial and prompt payment returns to Council and other government/Council departments. Assist the Programme Manager with the production of reports and briefing notes/information for senior managers, as required. Respond to and assist internal and external Auditors, including EU Auditors, with their queries. Manage and develop staff within your remit to ensure that they: • Promote a “One Council” approach; • Effectively manage the team, positively contributing to wellbeing and high levels of employee engagement • Operate within Council policies and procedures; • Deliver services in the most efficient and equitable manner and in accordance with Council governance and financial regulations; • Efficiently and effectively manage available resources; • Deliver their agreed targets; • Work in a corporate and collaborative way with other services and departments; • Receive appropriate training to ensure sufficient skills, capacity and knowledge within the service. Support service improvements relating to finance and compliance within your programme area and across the Department, as required. Attend meetings as requested by senior managers. Respond to queries/information requests from other Council Officers, Elected members, the public, operational managers, other Council departments and other public bodies as required. Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post. Qualifications and training • Successful completion of all examinations of the Association of Accounting Technicians (AAT) or the Institute of Accounting Technicians of Ireland (IATI) or an equivalent qualification. OR • A third level qualification (i.e. HNC/HND, Level 4, Degree) in line with the Qualifications and Credit Framework (QCF) in a relevant discipline/subject which all or a substantial element was Finance. (Please note relevancy should be clearly demonstrated.) Applicants who have not successfully completed all examinations as outlined above or do not possess a relevant third level qualification must demonstrate four years’ relevant experience as below Experience • One year’s relevant experience in aspects of accounting including at least two areas within Final Accounts, Debtors, Creditors, Budgets, Income. Applicants who have not successfully completed all examinations as outlined above or do not possess a relevant third level qualification must demonstrate four years’ relevant experience as above. • Detailed working experience of a computerised financial system. • Experience of supporting financial reporting and compliance for externally funded programmes. Key skills, knowledge and attributes • Competent in the use of Microsoft Office packages; • Ability to work as part of a team; • High degree of self-motivation and initiative; • Ability to train, support and advise other staff on financial processes and compliance issues. Driving • Access to a form of transport which will permit the post holder to carry out the duties of the post in full Working arrangements / flexibility 37 hours per week, Monday – Friday 9.00 am – 5.00 pm. A flexible working hours scheme in operation. The postholder may be required to work additional hours and outside normal working hours to meet the needs of the post. Evenings on an ad hoc basis may be required for which Toil is available.

3 days agoPermanent