Clerical Officer jobs
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Randox Laboratories continues to develop disruptive innovations within the Diagnostics and Healthcare sector globally. We are proud to have been named the Number 1 company in Northern Ireland, for the second consecutive year in the “Belfast Telegraph Top 100 Companies 2024”. Our staff are at the heart of everything we do and achieve. We have a career opportunity for a Finance Officer within our Finance Department. What does our Finance team do? This team are tasked with one of the most core functions within Randox Group, they are responsible for generating key information to support decision making, managing liquidity, procuring and paying vendors, along with tracking inflows of funds, planning, analysing business trends. This team covers the whole Randox Group of companies in the UK and international. Location: Randox Laboratories, 55 Diamond Road, Crumlin, BT29 4QY. Contract Offered: Full-time, Permanent Working Hours / Shifts: 40 hours per week, Monday to Friday 08.40 to 17.20 or longer days Monday to Thursday with early finish on Friday. What does the Finance Officer role involve? In this role, you will be responsible for managing the preparation of monthly financial information. This is a varied role that will include the following duties: • The analysis of monthly sales information. • Account payable/procurement duties. • Performing monthly close off routines • Preparing journals to be posted to SAP and the monthly scrutiny of SAP general ledgers. • Assist in the preparation of monthly accounts for both HQ and International Offices. • Credit control function: recovery of outstanding payments etc • Preparation of monthly prepayments and accruals. • Assist with year-end preparation of statutory financial statements. • Dealing with the operational side of our global offices, including supervision of global office admin staff. • Monitoring stock levels. Who can apply? Essential criteria: • Previous experience within a Finance team at administration or higher. • Experience in producing month end accounts. • Ideally educated to degree level or relevant experience within Finance. • Strong communication skills both verbal and written. • Have the ability to prioritise tasks and work under pressure Desirable: • Finance qualification with a recognised body or previous experience. • Previous administrative experience. • Experience of Sage 500 and SAP. How do to apply? Click Apply on the site of this advertisement. You will then submit your CV to Randox for review. This advert may be open for as long as 30 days, although we may close the advert early, if we receive sufficient applicants.
Volunteer And Community Support Officer
St John of God Dementia Care at St Joseph’s is the largest home in Ireland solely dedicated to dementia care. We are a Butterfly Home accredited by Meaningful Care Matters. In 2021 we achieved the Investing in Volunteers Award for our volunteer programme, demonstrating our commitment to providing an excellent volunteering experience. We successfully renewed this accreditation in 2024. The Volunteer and Community Support Officer will assist the Volunteer and Community Manager with recruiting, training, supporting and developing our Volunteers in line with the Investing in Volunteers’ standards. This is an exciting opportunity to join St Joseph’s as we continue to grow our volunteer and community programme. The successful candidate will have the opportunity to have a positive impact in the lives of our volunteers and people living with dementia. Main Responsibilities · Assist with recruitment and reference checking/screening of all volunteers · Support and maintain good communications with all volunteers · Maintain and update databases and files, including mandatory training records, in line with GDPR regulations · Support the Volunteer and Community Manager as a point of contact for all volunteers · Assist with development and implementation of programmes that promote the continuous improvement and engagement of all volunteers · Cultivate a positive and supportive atmosphere by recognising volunteer efforts · Assist with implementation of Community initiatives, e.g.; Community Café, Dementia Café, Tennis Programme, Bowling Programme, Schools Programme · Provide additional administrative support to the overall Volunteer and Community Department as required · Undertake additional duties or tasks as required. Essential Experience · Third level qualification · Previous experience of recruiting and engaging with volunteers · At least 3 years’ experience of the community and voluntary sector in Ireland (paid or voluntary) · Excellent interpersonal skills with the ability to work independently and as part of a team · The ability to manage a varied workload and problem-solve · Excellent written and verbal communication skills · Excellent organisational skills · Proficient in use of Microsoft Office, social media and design packages. Desired Experience · Knowledge of dementia and dementia related issues · Previous experience of organising and running events. Person Specification · Strong empathy with and compassion for people living with dementia and their families · Commitment to highest ethical standards · Excellent communication and presentation skills – written and verbal · Self-starter with initiative and drive and an ability to work independently, think creatively, and identify opportunities · Ability to prioritise, plan and organise own workload · A team player with an open and flexible attitude · Strong organisational skills and attention to detail · Computer literate including use of databases, Microsoft Office suite, social media platforms and design packages · Flexibility to work some evening and weekend hours · Full clean driving licence is essential. Additional Information · Full-time, 35-hour work week · Pension · Employee Assistance Programme · Applicants that are successful to interview stage but are not offered a position may be placed on a reserve panel and their application will be kept on file for six months. To Apply Please complete the application form. This should be in Microsoft Word or PDF format. CVs will not be accepted. Closing date for applications is: 1 May 2025 at 5pm. St John of God Dementia Care (St Joseph’s) is an equal opportunity employer. www.saintjosephsshankill.ie
Academic Officer
Main Duties and Responsibilities Administrative Duties (including reception services) 1. To provide an effective and efficient administrative support for designated curriculum teams/areas to include:- 2. To support the College and Curriculum Teams with campus events, activities and processes; e.g. HE Graduation, Open Days/evenings, Celebration of Success, Registration days, Support staff onsite rotas etc. (which may take place on evenings/weekends). 3. To assist and support with the implementation of appropriate policy, procedures and processes to support the efficient delivery of the service. 4. To provide general administration support to other College managers. 5. To act as standby in support of general admin as required - evening cover, receiving visitors, support and assist with effective reception, event and administrative services for the College, etc. 6. To provide assistance and support to other sections such as Admissions, MIS, Exams, Quality, Finance on occasion with key functions and /or during peak times including enrolment periods, collating destination data, distribution of surveys, data utilisation audits etc. Data Management 1. To regularly and accurately collate and extract data from college systems (including EBS), producing reports, presenting relevant information for monthly team meetings, to report and disseminate key data and information from a variety of sources to update curriculum staff of performance of their area. 2. To accurately input data on College MIS systems including EBS and Agresso. 3. To support the admissions and enrolment process; inputting enrolments including ESOL and Digital Skills and manual enrolments (ie Confucius, SEN, Community), uploading documents and supporting Essential Skills enrolments. 4. To assist with course cancellations, students withdrawals/transfers process. 5. To contribute to the improvement of the quality of student data. 6. To be responsible for checking enrolment data, the validation of results against documents uploaded or required, the continual monitoring of student information on designated programmes; checking class lists, entering results, and proactively clarifying and amending any data errors following correct procedures. 1. To be familiar with and competent in using and accessing the systems and documentation relevant to the curriculum function. 2. To undertake the supervision of any nominated administration staff and coordinate the administrative function, to ensure staff are effectively and efficiently deployed and to provide mentorship and knowledge transfer as required to support new staff or staff who are upskilling. 3. To provide administrative and academic support efficiently and flexibly to the curriculum teams and the Programme & Support Department, adapting and prioritising as required to meet the business needs of the College. 4. To provide an effective academic support service to the designated Curriculum teams including team meetings, providing support for the revalidation processes and engagement with awarding organisations. 5. To work with curriculum teams in organising and assisting with key curriculum related events. 6. To assist with the development of departmental operational plans, objectives and targets; actively ensure regular reporting mechanisms are in place and communicate targets to the team on a regular basis. 7. To actively demonstrate proficiency in utilising curriculum systems, working independently to ensure accuracy and efficiency. 8. To provide academic support to a wide and complex curriculum provision. Finance and Governance Support 1. To undertake and ensure financial procedures are followed; Agresso requisitions / purchase orders / invoices etc. and in a timely manner. 2. Order supplies and materials as needed to support academic activities in accordance with College procurement procedures. 3. To take responsibility for the receipt, safe handling and recording of fees/charges. 4. To assist in preparations for College compliance and assurance processes including audits and inspections. Customer Service and Communications 1. To provide a high quality, flexible and professional customer service to all users. 2. To regularly liaise with other Academic Assistants to arrange cross-campus meetings, collaborations and events and to provide support to other curriculum departments / areas when required. 3. To regularly monitor and review protocols and customer service standards and ensure high standards are maintained at all times. 4. To attend and actively participate in curriculum meetings and organise annual schedules as appropriate. 5. To draft and distribute correspondence and informational materials on behalf of Departments and curriculum teams and develop forms of communication which supports improved college/staff engagement. 6. To undertake such other duties in keeping with the post as determined by your line manager from time to time. General Responsibilities The post holder is expected: • To promote and raise the profile of the College and the services it provides to the local business and civic community. • To ensure full compliance with health and safety requirements and legislation in accordance with College policies and procedures. • To comply with and actively promote College policies and procedures on all aspects of equality. • To contribute to College quality assurance schemes. • At all times to observe all internal College policies and procedures. • To promote and actively contribute to the Colleges’ Mission, Vision and Values; • To participate in staff training and development activities to update and enhance own knowledge, skills and professional competence needed to carry out the role effectively. • This job description is not prescriptive and the post holder may be expected to undertake other duties appropriate to the grade as may be assigned by the Chief Executive or her nominated officer(s). This job description is intended to indicate the broad range of responsibilities and requirements of the post. It is neither exhaustive nor prescriptive. It is anticipated that the post-holder will assume additional responsibilities as and when new projects and/or areas of focus for the College develop. The College reserves the right, in consultation with the post-holder, to amend the job description to meet the changing needs of the College. Person Specification Qualifications/Experience • GCSE English Language and Maths at Grade A-C or equivalent • Level 3 qualification or above in a relevant discipline Or 3 years’ experience within an administrative role. • Minimum of 1 year experience working directly to support a team in a busy office environment Knowledge/Skills and Abilities • An Information Technology qualification at level 2 Or A working knowledge demonstrated by specific examples of the Microsoft Office applications, such as; Word, Excel, PowerPoint, Outlook, Forms, Publisher General • Access to a car and able to travel between campuses and other business use as required or ability to demonstrate mobility. Terms and Conditions Salary: Band 4 Scale Points 8 – 18 £25,992 - £30,559 Commencing on £25,992. Contract Type: Full fixed term contract until December 2025, with possible extension. Hours of work: Full Time, 36 hours per week Location: Enniskillen, however the postholder(s) will be required to work at other South West College campuses as required.
Administrator
We have an excellent opportunity for a Full-Time Administrator to join our team on a temporary basis to cover a period of maternity leave. The successful applicant will support with HR, admin and wider tasks within our group of busy Dental Practices. The hours of work are 37.5 hours per week, working between the hours of 9.00am to 5.30pm, Monday to Friday. Main Duties and Responsibilities
Chief Executive Officer
Tourism NI is responsible for the development of tourism in Northern Ireland, for supporting the tourism industry and for marketing Northern Ireland as a tourist destination. We are a non-departmental public body of the Department for the Economy, working closely with other tourism bodies to help develop the visitor economy here. The CEO is accountable to the Board, which is appointed by the Economy Minister, for Tourism NI’s performance and delivery of outcomes and targets,and is responsible for implementing the decisions of the Board and its committees. The CEO is designated as Accounting Officer and, as such, is personally responsible for the day-to-day operations and management of the organisation and for safeguarding public funds.
Seasonal Supervisor Guide
Seasonal Supervisor Guide on Sceilg Mhichíl, Co. Kerry The Office of Public Works (OPW) invites applications from eligible candidates for the position of Supervisor Guide at Sceilg Mhichíl, Co. Kerry on a Seasonal basis and duties in relation to unguided National Monument sites in the District. The role, in time, may develop to include other National Monument sites in the general area. Competition Reference: 2025/021 Closing Date: 5.30pm on Thursday 10th April 2025 The Office of Public Works (OPW) invites applications from eligible candidates for the position of Supervisor Guide at Sceilg Mhichíl, Co. Kerry on a Seasonal basis and duties in relation to unguided National Monument sites in the District. The role, in time, may develop to include other National Monument sites in the general area. The Supervisor Guide position is a permanent seasonal Non-Established State Industrial post, running from mid-March to early November. It is based on a 39-hour week, and will be subject to a sevenmonth probation period which may be extended to 10 months under certain circumstances. Continuity in employment in the position will be dependent on the appointee meeting the requirements of the position. The successful candidate will be required to work in accordance with a rostered working arrangement (including weekends and public holidays) and flexibility in attendance will be required to ensure adequate staffing at all times. Overtime payments will apply where appropriate. General Work Location The post-holder is expected to live on the island according to an agreed roster (currently 2 weeks on, one week off) during the season. However, the post may be moved to a landside location in the region of Portmagee, Co Kerry in future. The island itself is approximately one hour off-shore from Portmagee. The position is required to build and maintain effective relationships with key stakeholders, to manage guides, visitors and general management in relation to Skellig Mhichíl. General Information The season on Sceilg Mhichíl generally stretches from mid-May to end September. During these months, a rotating team of 3 OPW Guides remain present on the island continuously and will be resident on the Island full-time during the period of their roster in order to perform certain functions related to a number of aspects. The current Roster period is 2 weeks on, 1 week off. Note: 1) While reference is made to the length of the season, the contracted period of the Guide Supervisor is full time from mid-March to early November. 2) Other sites may be assigned to the successful candidate in the future. Role Description The Supervisor Guide will have overall responsibility for the day-to-day operations and management of Sceilg Mhichíl, and will have a deep knowledge of the cultural heritage of the site. The primary responsibility of this role is the protection of the National Monument and interpretation of the site for visitors. Additionally, it supports the OPW and the Department of Housing, Local Government, and Heritage in their formal roles with UNESCO concerning the World Heritage Property. The role may also extend to the protection and management of other unguided sites in the surrounding area. Key responsibilities include providing strong leadership and management skills to oversee a highperformance team, coordinating community outreach, research, and education programs, and effectively liaising with various local stakeholders. Sceilg Mhichíl Sceilg Mhichíl is an early medieval island monastic sites in Ireland, with well-preserved access steps, a monastery, a remote hermitage and other monastic structures. The island’s location has helped to protect these monastic remains. Their state of preservation means that the island is of significant historical importance relating to a time of history that has long disappeared. In addition, there are two Lighthouses on the island representing a great engineering achievement. The site is also of international importance given the existence of some large colonies of breeding sea-birds. Sceilg Mhichíl attracts approximately 15,000 visitors annually. The successful applicant should have excellent communication skills, a proven record as a team leader and a passion and enthusiasm for heritage. Key requirements of the successful candidate are to ensure high performance from the teams on the ground, setting a vision for the visitor experiences at the sites and a key role in liaising with heritage and tourism networks to develop the sites. Marine experience is highly desirable, given the island's remote location and the need to ensure the safety of visitors and guides in a marine environment. The position is a permanent Seasonal Non-Established State Industrial post position from mid-March to early November based on a 39-hour week, and will be subject to a seven-month probation period which may be extended to ten months under certain circumstances. Continuity in employment in the position of Supervisor Guide will be dependent on the appointee meeting the requirements of the position. The successful candidate will be required to work in accordance with a rostered working arrangement (including weekends and public holidays) and flexibility in attendance will be required to ensure adequate staffing at all times. This is an open OPW recruitment competition to which applicants with the minimum eligibility requirements may apply. Persons who wish to be considered for appointment to the above position should submit a completed application form, and copies of specified required documentation. Selection for appointment to the position will be determined by the Interview Board through a competitive interview process. The Interview Board will make its decisions based on the interview with each candidate who is invited to the interview. A short-listing assessment, based on the information supplied in the applications, may be used to select those applicants who are to be invited to attend for competitive interview. The competitive interview process will be used to select the candidate determined by the Interview Board as being suitable for appointment to fill the position and a reserve panel, effective for a limited period, may be formed. Placement on the panel does not guarantee nor imply that an offer of employment will be made to those placed on same. In the event that an offer of an appointment is made, it will be made in the order of merit of those on the panel. Appointments to approved positions of employment are made as and when considered appropriate by OPW management and will be subject to the candidate meeting the health, security and reference requirements for the position. Essential Eligibility Requirements (as at the closing date): Candidates must: Main Purpose: The protection of Skellig Michael, a National Monument in State care and the interpretation of the site for visitors. CLICK THE APPLY NOW BUTTON TO GO TO THE OFFICIAL GOV.IE SITE FOR FULL DETAILS AND INFORMATION ON HOW TO APPLY
Executive Fire Prevention Officer
BACKGROUND Dublin Fire Brigade provides the fully integrated Fire-EMS (Fire-Emergency Management System) and Emergency Rescue Service for the four Dublin Local Authorities: Dublin City, Fingal, South Dublin and Dun Laoghaire-Rathdown County Councils. Dublin Fire Brigade protects the communities, businesses, infrastructure and industry of the four local authority areas covering an area of 356 square miles with a population of 1.3 million and 493,504 households. To facilitate the provision of this service Dublin Fire Brigade employs personnel working in six districts with twelve full-time stations, two retained (part-time) stations, Training Centre, East Region Communications Centre, Fire Prevention, Administration and Workshops with a fleet of vehicles. Dublin Fire Brigade also responds to incidents involving water rescue, high line rescue, road traffic collisions, flooding, chemical incidents and marine emergency response. In addition to the operational running of the Brigade, Dublin Fire Brigade ensures adequate fire safety in buildings and other structures by enforcing relevant fire safety legislation. The Brigade is also committed to promoting and providing community fire safety by working closely with the local communities, schools and other agencies to make certain the public are aware of vital safety information to help keep them and their families safe. THE JOB The Fire Prevention Section within Dublin Fire Brigade, ensures adequate fire safety in buildings and other structures and is governed primarily by the Fire Services Act, 1981 and the Building Control Acts 1990 to 2014. The Fire Services Act, 1981 places a duty of care on every person having control over certain premises, to take all reasonable measures to guard against the outbreak of fire on the premises, and to ensure as far as is reasonably practicable, the safety of persons on the premises in the event of fire. The Building Control Acts 1990 to 2014 provide a statutory basis for the Building Regulations. The Fire Prevention Section is responsible for administration and enforcement of the fire safety provisions of the Building Control Acts 1990 to 2014 Part B for most buildings except houses. Reporting to a Senior Executive Fire Prevention Officer, or such designated persons as may be assigned from time to time, the Executive Fire Prevention Officer will work as part of a team within the Fire Prevention Section. They will also be required at times to work independently on their own initiative as circumstances demand. The Executive Fire Prevention Officer will also be responsible for supervising and mentoring a team of Assistant Fire Prevention Officers. THE IDEAL CANDIDATE SHALL have an ability to work on their own initiative and within a multi-disciplinary team and have the ability to motivate and encourage others to achieve maximum performance; have strong interpersonal and communication skills; have a good working knowledge or demonstrate an ability to acquire a good working knowledge of the legal, regulatory and governance framework within which the City Council operates and adhere to corporate policies, protocols and procedures; possess strong IT skills; have good knowledge and awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace; have an understanding of the role and duties of managers in safety management in the workplace; have the ability to manage financial resources within a budgetary control framework; on the date of appointment possess a current unendorsed full driving licence (Category A1, A and/or B) as they may be required to drive in the course of their duties. QUALIFICATIONS CHARACTER: Each candidate shall be of good character. HEALTH: Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. EDUCATION, EXPERIENCE, ETC.: Each candidate must, on the latest date for receipt of completed applications: - (a) hold a recognised degree (level 8 in the National Framework of Qualifications) in engineering or architecture or a recognised degree (level 8 in the National Framework of Qualifications) in the final examination for which they obtained at least a pass in chemistry or physics taken at honours level, or a qualification equivalent to one of these, (b) have at least five years satisfactory experience, including adequate relevant experience involving one or more of the following: - INTERVIEW The interview will be competency based and marks will be awarded under the following competencies. - Management & Change - Delivering Results - Performance through People - Personal Effectiveness - Knowledge, Skills & Experience Please see pages 8 & 9 of the Candidate Information Booklet for more details. SALARY The salary scale for the position of Executive Fire Prevention Officer is: €59,067; €61,217; €63,366; €65,520; €67,672; €69,823; €71,976; €74,116; €76,280; €78,425; (Maximum); €80,897 (1st LSI) (after 3 years satisfactory service on the Maximum); €82,108 (2nd LSI) (after 3 years satisfactory service on the 1st LSI) (Subject to 2025 Pay Increases) Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving public service employee on or after 1st January 2011, will enter the scale for the position at the minimum point. PARTICULARS OF POSITION (a) The post is permanent, whole time and pensionable. (b) Dublin City Council reserves the right to, at any time, assign an employee to any Department now or in the future. (c) A period of one year’s probation applies where a person is permanently appointed to Dublin City Council. This can be extended at the discretion of the Chief Executive. CITIZENSHIP Candidates must, by the date of application be; a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway, or b) A citizen of the United Kingdom (UK), or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons, or d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa, or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa, or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. Dublin City Council welcomes all nationalities and ethnic backgrounds to join its diverse workforce and we hereby reserve the sole discretion to vary the above requirements from time to time subject to the business needs and staffing requirements.
Office Administrator
About the role Duties Include: · To provide secretarial support to the Nurse Manager and Nursing team and Nursing Home in general. · To complete such paperwork and / or financial documents as requested by the Nurse Manager. · To assist the Nurse Manager in completing her HR function by up-dating and managing the Time Management System (TMS) · To assist in the admission, transfer, and discharge process of residents and to assist in the management of new staff and the compiling of their file. · To adhere to the policies as laid down by Evergreen Care in the best interest of residents and staff. · To develop good communication channels with Nurse Manager of the home, residents and their relatives, the HSE accounting departments and all other stakeholders that have an impact on or interest in the home. · To assist the company and residents in their post and telephone requirements. To schedule appointments on behalf of residents and to book taxis etc. · To be economic with the utilisation of resources in order that the optimum standard of work and value for money can be achieved, and to encourage other staff to be equally economic with resources. · To assist in developing and maintaining a ‘home-like’ environment and atmosphere, where the resident is seen as the central figure in all decision making, ensuring that their right to individuality, privacy, dignity, independence, and choice is our focus at all times. · To participate in announced/unannounced visits and inspectors from the registration and inspector unit (HSE / HIQA), environment health officer, fire authority and mental health commission if applicable e.g., Provide reports detailing staff training as requested by the Nurse Manager. The ideal candidate will have a minimum one year’s experience in an Administrative role. Experience working in a similar environment, desirable but not essential. From time to time the successful candidate will also be required to cover annual leave. Experience: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
