Clerical Officer jobs
Sort by: relevance | dateSales And Marketing Officer
Salary: SO1 SCP 25-27 £35,235 - £37,035 per annum pro rata JOB PURPOSE: As a member of the Health & Recreation Sales & Marketing team, the post holder will be required to support the Sales & Marketing Manager with the implementation of the sales and marketing strategy, delivered through sales and marketing plans and campaigns. The post holder will raise awareness and recall of the getactiveabc brand and sub-brands, deliver customer communications, help grow memberships, and continually increase income and participation in activities, events, and programmes across the Health & Recreation Department. MAIN DUTIES AND RESPONSIBILITIES: Support a culture of innovation and creativity by working in partnership with colleagues and facility teams across the department on the development and implementation of marketing initiatives to increase sales and reduce member attrition, in line with targets. Consult with relevant stakeholders in generating and coordinating marketing activity that will achieve the aims and objectives of the department. Work closely with the Design Services team to develop materials for marketing, sales, and customer communications, whilst ensuring adherence to the getactiveabc branding protocols and guidelines. Assist in the planning, production, distribution, and dissemination of all forms of offline and online marketing using the relevant software to produce sales content and customer messaging for the Health & Recreation Department. Roll out the getactiveabc social media plan for a range of digital platforms. Ensure effective engagement through managing, updating, and reviewing all in-house and user-generated content to ensure effective engagement with target audiences. Provide reports and respond to relevant internal and user queries when required. Liaise with Communication Officers and other relevant Council officers on press releases to support annual sales and marketing campaigns, ensuring all content is professional and consistent. Ensure content on the getactiveabc website and associated apps is current, timely, relevant, and engaging, representing getactiveabc positively at all times. Use the app to send notifications and sales messages and produce promo sales screens. Train staff in the department on app use and liaise with MyFitApp. Assist the Marketing and Sales Manager to support business growth through implementation of the sales plan and achievement of targets. Liaise with potential and existing customers to generate leads and convert enquiries into memberships or participation in activities across facilities, including outlining the benefits of memberships. Assist the Sales & Marketing Manager with corporate sales activity, conducting facility tours, and planning and conducting outreach visits to potential corporate partners. Organise and deliver local and community outreach initiatives and roadshows to grow memberships, participation, and the getactiveabc brand. Assist with general administrative duties as and when required. Conduct exit interviews/surveys with leaving members to plan and support retention activities to achieve targets. Deliver mentoring, advice, and training on all aspects of membership sales, retention protocol, and other related product sales. Undertake regular competitor analysis to provide data to influence decision-making, help identify USPs, and influence segmentation, targeting, and positioning versus competitors. Develop and enhance working relationships with relevant stakeholders to maximise marketing and sales plan outcomes. Represent the Health & Recreation Sales and Marketing section on interdepartmental teams or working groups and internal teams. Deputise for the Sales & Marketing Manager when necessary. Be flexible and collaborative and actively support all colleagues and other activities or processes which impact the performance of the department. QUALIFICATIONS AND TRAINING
Cash Office Administrator
Main purpose of the role: Ensure the cash office operates efficiently and effectively at all times and ensures cash is secured and balances correctly. The ideal candidate will have/be: 1 years€,, experience in a cash handling role is desirable Excellent numerical skills Excellent communication skills Proficient in Microsoft Office (Excel, Word). Main duties: Actively live SuperValu brand-values i.e. Genuine, Passion for Food, Vibrant, Committed, Innovative and Imaginative Oversee and ensure the smooth running of the cash office Maintain all security measures, ensuring all valuables (cash, coupons etc.) are kept secure Maintain confidentiality at all times Reconcile daily cash in line with store procedures Spot check and balance floats as appropriate Conduct daily safe counts Prepare and lodge daily takings as per store schedule Complete over and under reports daily Prepare quarterly stock information as required Train employees on till and float management.
HR Staff Officer
Job Title, Grade Code Grade V - Human Resources Staff Officer Grád V – Oifigeach Foirne Acmhainní Daonna Grade Code 0566 Location of Post HSE Mid West An Íarthar Láir There is currently 1 permanent, whole-time vacancy available in Human Resources Department; initial assignment Recruitment Department. A panel may be formed as a result of this campaign for Grade V – Human Resources Staff Officer from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled. We welcome enquiries about the role. Contact Sophie McCann, Recruitment Manager, sophie.mccann@hse.ie for further information about the role. Contact UHLRecruitment@hse.ie for enquiries relating to the recruitment process..
Business Support Administrator
Salary: Scale 5 (SCP 14-19) £29,540- £32,061 gross per annum (pro rata for part time contract) Reports to: Business Support Manager Location: Based at either Cookstown, Dungannon or Magherafelt. The post holder may be required on occasions to work at another council facility to meet the needs of the service. Hours: Full Time : 37 hours per week Monday to Friday 9.00am – 5.00pm. The post holder may be required to work evenings, weekends and public holidays to meet the needs of the service. Part Time : To be confirmed based on Vacancy: *Casual: As and when required, but must be available to work between the hours of 9 am – 5 pm Monday - Friday The council will retain a holding list of suitable candidates arising from this recruitment campaign, for any vacancies which may arise which are the same or similar and are of an equal grade of pay, for permanent, temporary, full time, part time vacancies. Such a reserve list will be compiled and held for a period of 12 months. This campaign will also be used to fill vacancies for “Customer Services Advisor/Business Administrator” positions (permanent, temporary, full time, part time vacancies), where the key focus is providing a high level of customer service to the general public and operating the Council’s main switchboard, whilst providing an administration service to the Business Support function. *Casual Customer Service Advisors/Business Administrators are required to provide a high level of customer services to the general public and operate the Council’s main switchboard. Purpose and Function of Post To provide a comprehensive administration service within the Business Support function/structure including the day-to-day management and control of services. Principal Duties and Tasks Performed: 1. Provide comprehensive secretarial and administrative support to a number of officers on a daily basis including acting as first point of contact for the department/public. 2. Processing of applications, and queries in accordance with agreed operating procedures and systems. 3. Provide an excellent standard of customer service to members of the public, other departments of the Council and external agencies via the telephone, email and face to face. This may include the provision of reception duties/cover as required. 4. Process and maintain a range of data and document management systems, including checking for accuracy, upkeep of IT systems, transfer of data to other agencies in line with statutory or service level agreement requirements, preparation of reports, providing/ collating information in relation to FOI responses, duties associated with retention and disposal of records, and issuing of correspondence in line with departmental procedures. 5. Maintenance of financial systems, to include recording and receipt of all monies (including credit card payments), bank lodgements, generating invoices, procurement systems and processes including E-Ordering, receiving and checking delivery of orders, maintaining stock control records, assisting with financial claims and budget monitoring in accordance with financial regulations and governance. 6. Organise meetings, prepare agendas, take minutes and distribute all relevant documents. 7. Assist in the delivery of departmental projects and events, as required. 8. Preparation of papers and reports, actioning relevant recommendations and where requested, monitoring follow up and correspondence. 9. Operate and monitor the Councils manual and computerised room booking systems in accordance with approved procedures. 10. Participate in the maintenance of relevant Quality Management Systems including monitoring and review of systems and implementing improvements. 11. Participate in departmental and cross department working groups and teams as required. 12. Provide support and office cover as required within the directorate which may require travel on occasion. 13. To assist with staff inductions, work placement students, and training and development programmes in accordance with council policy and procedures. 14. Comply with Mid Ulster District Council’s Health and Safety Policy and Codes of Practice and adhere to all equal opportunities policies and promote a positive approach to equality and diversity within the workplace. Act in accordance with the Code of Conduct for Local Government Employees. 15. Such other duties as may be allocated with availability to perform duties outside normal working hours as required. Please note: This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties as it is recognised that jobs change and evolve over time. The post holder will be required to carry out any other duties up to and including the grade for the position offered as necessary to fulfil the purpose and function of the post. Person Specification 1.0 Qualifications and Experience 1.1 Essential Qualifications and Experience · 5 GCSE’s (Grades A-C) or equivalent including English Language and a numeracy based subject; Applicants must provide specific and personal examples of having at least 1 year’s relevant experience in the following areas: · Experience of administrative duties · Proficiency in the use of I.T systems- including a working knowledge of Word Processing and Excel · Experience of dealing with the general public · Excellent verbal and written communication skills
Grade III Clerical Officer x2
Grade III Clerical Officer 1. General Duties • Complete daily administrative tasks to a high standard including - answering the telephone, dealing with emails, answering queries from parents and tutors and dealing with the general public in the running of an efficient and effective administrative office. • Prepare and compile reports, letters, emails, Returns and Claim Forms as required. • Complete tasks and achievement of targets within designated time limits. • Build a good rapport and establish networks with the key stakeholders. • Liaise with tutors, learners/students, other administrative staff and other stake holders on a daily basis. • Keep all databases accurate and up-to-date, as and when required. • Process invoices in a timely manner on the designated IT System. • Embrace new technologies and systems. • Ensure systems are operating efficiently and arrange to contact relevant personnel in a timely manner to ensure systems are operating to their full potential. • Ensure confidentiality at all times. • Comply with General Data Protection Regulations (GDPR). • The post holder will work under the direction of the Line Manager. • Any other duties or task as determined by the Line Manager. 2. Initial Duties • Assist the Principal in the day-to-day activities of school administration in areas of reception, general office duties, trouble-shooting and prioritising workload where necessary. Proficiency in computer skills and knowledge of word processing programmes Word, Excel, PowerPoint and Google Drive necessary. • Manage student records and information and complete enrolment information in conjunction with the Department of Education and Skills Database Esinet and PPOD. • Prepare and accurately maintain a variety of reports, statistics, records and files relating to students, operations and activities and manage school data using the school database VSware. Maintain and update student records on Way2Pay software. • Assist in the management of school finances: seek quotations, process orders and process prompt payments using the ETB Purchasing system P2P. Liaise, support and provide assistance to all other purchasing departments within the school. • Maintain and prepare manual records of all school finances and budgets. Maintain and manage efficient and up to date daily records of all purchases made using the schools Purchasing Card, including use of Purchase Card Module within P2P for reconciling and coding transactions. Lodgement, recording and receipting of all cash received in the school. • Prepare Letters and Invoices for all parents for the process of collecting school fees through the schools database (VSware) and the schools online payment Way2Pay. • Preparation of letters and forms as required throughout the year. • Maintenance of a suitable and efficient filing and records system. Maintain stock of office and classroom materials. • Deal with queries from the wider community, parents, past pupils and arrange meetings with the Principal. • Liaise and interact with the Principal, teaching staff, ancillary staff and Special Needs Assistants on a daily basis. Deal with their queries and assist where possible. • Deal with queries from existing, past and prospective students and parents and assist where possible. Arrange meetings with the Principal. • Deal with queries from general public and other relevant bodies as specified in and assist where possible. • Preparation of relevant school forms required for use during the year. • Maintain stock of office stationery and general classroom materials. • Maintain a suitable and efficient filing and records system (manual/computerised) in consultation with the Principal. • Any other task or duties relevant to operation and well-being of school, which may be required from time to time by the Principal. CITIZENS REQUIREMENT Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. HEALTH & CHARACTER Those under consideration for a position may at the discretion of the employer be required to complete a health and character declaration and a Garda Vetting form. References will be sought. Some posts may require special security clearance. In the event of potential conflicts of interest, candidates may not be considered for certain posts. PERSONAL ATTRIBUTES ● Acts with professional integrity at all times. ● Ability to use own initiative and know when to seek advice. ● Takes direction and seeks clarity as required. ● Has a friendly, approachable and caring disposition. ● Ability to work well under pressure and to multi-task. ● Ability to develop and maintain good working relationships. ● Is confident, resilient and resourceful. ● Self-motivated in seeking out new technologies to improve work processes. ● Adaptable, capable and competent to carry out the role. SKILLS ● Works efficiently, delivers high standards of accuracy and displays attention to detail. ● Excellent written and verbal communication skills. ● Excellent administrative, organisational and time management skills. ● Excellent IT Skills with competencies in Word, Advanced Excel, Shared Drive (e.g. Google Docs, Calendar, Sheets, Slides and Google Forms). ● Ability to prioritise, plan and organise tasks to meet tight deadlines. ● Ability to operate multiple systems and focus on the tasks at hand. SPECIALIST KNOWLEDGE & EXPERTISE ● Experience of working in a dynamic, challenging and changing environment. ● Experience of effective team working to deliver projects on time. ● Experience of IT systems for data entry and reporting. ● Experience of implementing on-line processes to improve service delivery. ● Experience of abstracting large volumes of alpha and numeric data in the format required and troubleshooting as necessary. QUALIFICATIONS/ EXPERIENCE Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent. or Have passed an examination at the appropriate level within which can be assessed as being of a comparable to Leaving Certificate standard or equivalent i.e. a full award at Level 5, or higher. or Have appropriate relevant experience which encompasses equivalent skills and expertise. Desirable Hold recognised business/ secretarial qualifications and be proficient in relevant IT packages, particularly in the areas of processing, accuracy and presentation. Hold Diplomas or other Professional recognised qualification relevant to the role. COMPETENCIES Competencies will be informed by best practice Public Appointment Service Competency Framework for the Irish Public Service i.e. ● Teamwork. ● Information Management /Processing. ● Delivery of Results. ● Customer Service & Communication Skills. ● Specialist Knowledge, Expertise and Self. ● Development. ● Drive & Commitment to Public Service Values. OTHER REQUIREMENTS Be at least 17 years of age on or before the date of advertisement of the Recruitment Competition. Have a willingness to embrace the Irish Language. GARDA VETTING The successful Grade III Clerical Officer will be required to complete a Garda Vetting Application. Details of the Post: Ref: Sch/GIII/EC&MC/2025 Grade: Grade III Clerical Officer x 2 Initial Duties: School Administrator Capacity: Permanent Initial Headquarters: Errigal College/Mulroy College (See Note 1) Start Date: 1st September, 2025 Hours: 17.5 hours/week (Please note working hours may be increased to 35 hours per week at Errigal College, subject to an increase in student enrolment in September 2025). Salary: €30,811 - €47,946 New Entrants Rate (Pro Rata) Qualifications: As set out in the Job Description Closing Date: 12 noon on Friday, 1st August 2025
Medical Officer, Senior / Oifigeach Leighis, Sinsearach
Location of Post HSE Dublin & South East Carlow/Kilkenny, South Tipperary, Waterford, Wexford FSS Bhaile Átha Cliath agus an Oirdheiscirt Cheatharlach, Chill Chainnigh Thiobraid Árann Theas, Phort Láirge, Loch Garman There is currently 1 permanent part time (0.6 WTE) vacancy available in Community Medical Services, Clonmel, Co.Tipperary Please note that there is an existing panel in place for Medical Officer, Senior. The existing panel will take precedence over the supplementary panel created through this campaign for any future posts that arise A panel may be formed as a result of this campaign for Medical Officer, Senior from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled. Purpose of the Post The overall objective of this post is to assist the Principal Medical Officer in carrying out the community medical services function within a designated integrated services area. The Senior Medical Officer working in the Department of Community Health will carry out the range of duties allocated by the Principal Medical Officer within a designated Care Group at Community Care level. In working with the Department of Community Health the SMO will work closely with other SMO’s, Managers of Care Groups, and Heads of Discipline. Community Medicine will provide a range of medical services in the areas of Child and Adolescent Health, Immunisations, Services for Older Persons and those with Physical, Sensory and Learning Disability An SMO may be assigned to provide services within a defined care group or groups. Informal Enquiries We welcome enquiries about the role. Contact Dr. Kirsten Fuller, Principal Medical Officer Tel: 087 1420901 Email: Kirsten.fuller@hse.ie for further information about the role. HR Point of Contact: Adam Grogan e-mail: adam.grogan1@hse.ie Phone: 056 778 4471 We recommend that applicants wishing to apply should submit their application a minimum of 1 hour before the closing date and make sure they can see their application is submitted in their Rezoomo profile. Applications will not be accepted after this date and time, no exceptions will be made.
Employment Officer
The Service SkillSET supports individuals with a disability or other health conditions, aged over 16 years, to identify and secure employment. We offer specialised pre-employment training and mentoring that leads to enhanced skills and sustainable employment. Purpose of the Job Responsible for the delivery of the SkillSET service directly to participants and employers, leading to sustainable employment opportunities and inclusion outcomes. Salary / Hourly Rate Starting at £29,540 per annum (pro-rata) Hours of Work 27 hours per week (working pattern to be agreed) Closing Date Tuesday, 12th August 2025 at 10:00 am Length of Contract Initially to 31.03.26 Our Benefits · 20 days annual leave and 12 statutory days pro rata. Annual leave entitlement increases to 25 days (pro rata) after 5 years’ service and 27 days (pro rata) after 10 years’ service · Auto enrolment Pension through Standard Life. Employer contribution 4%, employee contribution 5% · Annual incremental pay increases on agreed salary scale · Agile working benefits · Occupational Sick Pay Scheme that increases with length of service · Investor in People Platinum accredited organisation with commitment to development of the staff team through training and learning opportunities · Staff recognition & reward incentives aligned to high standards of performance · Westfield Healthcare cashback scheme · Special offers at over 600 leading high street and online retailers · Cycle to Work scheme Our Vision, Mission and Values Vision: An inclusive society for all Mission: To support individuals and families living with disability, autism and brain injury to live the lives they choose Values: Collaboration, Equality, Dignity, Achievement, Resilience Key Duties and Responsibilities Service User Assessment and Goal Planning · To agree and review person-centred action plans for all participants · To use the Outcome soft outcome measure to set goals & track participant progress · To carry out a positive risk assessment on action plan activity · To organise appropriate supports for participants to facilitate their engagement in individual action plan activity Mentoring & Support · To support participants with employment preparation, including work experience, CV preparation, application form completion support, interview preparation, 1-1 or peer mentoring · To support participants in direct job search with employers Employer Engagement, Job Finding & Progression · To build a wide network of contacts with employers and other community opportunities to enhance outcomes · To actively engage with a range of employers to identify and discuss their recruitment needs to support employment opportunities for participants · Deliver Disability/ BI/ ASD Awareness Training to build the capacity of local employers and communities · Support a progression pathway to exit the service when employment has been secured or other action plan goals have been achieved Quality · Work within the quality assurance systems within Cedar (ISO Quality Management System) · Ensure adherence to all health & safety and risk management processes · Regular monitoring and review jointly with service users and referral agents Financial · Monitor and record performance of the service against targets · Work towards full occupancy to meet compliance with funders in conjunction with referral agents · Work with current financial administration systems of the Cedar Foundation · To work as efficiently as possible in delivery of the service, implementing green initiatives and efficiency saving measures Learning & Growth · To undertake the Cedar Foundation mandatory induction training · To attend training as identified through the training and development plan · To participate in improvement activity within the organisation · To promote the image of the organisation to the wider community General · To adhere at all times to all Cedar organisational policies and codes of conduct, including smoke free policy, IT security policy, standards of attendance, appearance and behaviour · To participate in marketing and promotional activities to raise the profile of Cedar Services · Understand that this post may evolve over time and that this job description will therefore be subject to review in the light of changing circumstances. Other duties of a similar nature and appropriate to the grade may be assigned from time to time This Job Description is a general outline of the post as it is currently perceived by The Cedar Foundation. It is not intended to be restrictive or definitive. Each member of staff will have an individual work plan agreed with them following appointment to the post, which is aligned to the organisation’s strategic plan. The responsibilities of the post may change in line with continuous improvements as Cedar aims to meet its vision and best respond to the needs of disabled people accessing our services. Reserve List Candidates who are not successful at interview, but have met the minimum required standard for the post, will be retained on a Reserve List for a period of no longer than 6 months for similar posts. Essential Criteria • RQF level 6 (e.g., Bachelor’s Degree) or equivalent level professional qualification AND • Minimum of 1 year’s paid experience in supporting individuals to find employment and liaising with employers OR • Minimum RQF 4 or equivalent in a relevant discipline AND • Minimum of 3 years’ paid experience as above Proficiency in IT skills, specifically Microsoft Word, Excel, Outlook Ability to work independently with good organisational, communication & interpersonal skills Desirable Criteria · Experience & understanding of the barriers in relation to disability · Experience of interagency working
Clerical Officer, Administrator For Academics Department
****Internal Competition Only***** Clerical Officer Grade IV - Administrator for Academics Department (Permanent/Part time) Application Closing Date: 22nd August 2025, 5:00PM Applications are invited for the above post from suitably qualified persons The Administrator will be responsible and accountable for the provision of efficient administrative support to the Academic Department including minute taking for committees and working groups, and secretarial / administrative support to the Prof of Healthcare Integration and Improvement UCD / NRH. The Administrator will liaise and communicate with the Academic Department, Prof of Healthcare Integration and Improvement UCD / NRH, UCD, Clinical Tutors and other departments as necessary. The candidate must, on the latest date for receiving completed application forms for the office, possess: Qualifications and Knowledge/Experience/Skills This is a permanent part-time vacancy with the Academics department. Salary for this post is aligned with Clerical Officer Grade IV pay-scale. Applicants for the above post should submit their Curriculum Vitae and letter of application via Rezoomo no later than 05pm on Friday, 22ndAugust 2025. Shortlisting will be carried out on the basis of the information supplied in your CV. The criteria for Shortlisting are based on the requirements of the post as outlined above. Failure to include information regarding these requirements may result in you not being called forward for the next stage of the selection process. We are an Equal Opportunities Employer and support a smoke-free workplace policy.
Administration Officer
Location: Belfast or Sligo (with responsibilities in both regions) Salary: £28,000/€32,200 per annum pro rata Role Brief: The Rio Ferdinand Foundation are recruiting an experienced Administrative Officer for an exciting new cross-border PEACE Academy programme in Belfast and Sligo. The aim of this new three-year programme, is to deliver and evidence a PEACE Academy pathway of engagement, learning, social action and employability that will inspire young people from communities in Northern Ireland and Ireland to create shared experiences and build a long-term response to sectarianism, racism and hate on a cross community and cross border basis. We are seeking an experienced administrative professional who can lead on the operational and back-office administration of this programme. KEY DUTIES/RESPONSIBILITIES: This role will: Role Requirements At Rio Ferdinand Foundation, we are committed to working in a diverse organisation and strive to provide equality of opportunity for all. We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, pregnancy and maternity, race, religion or belief and marriage and civil partnership. If as a disabled applicant (as defined under the Equality Act 2010) you would like to request that your application is considered under our Guaranteed Interview Scheme (GIS) please let us know. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Access NI and Garda check. Applicants must be able to provide proof of eligibility to work in Ireland and the UK.
