Administrative jobs in Dublin
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Human Resources Administrator Youth Advocate Programmes Ireland CLG Responsible to: Human Resources Manager Youth Advocate Programmes (YAP) Ireland is a not-for-profit organisation that provides a needs-led family support service using a strengths-based approach to improve the lives of young people and their families within their communities. This post requires: a belief in the YAP model of strengths based, needs led services for children, young people and families. You must have previous experience of recruitment and human resources. You will lead the recruitment and screening of staff/advocates within YAP Ireland and be responsible for drafting large volumes of employee contracts. You will manage the ongoing screening of staff/advocates within YAP Ireland to ensure that adequate resources are in place in a timely manner to deliver a quality service to Young People and Families. You will be advising on and implementing policies relating to the effective use of resources within the organisation. About the Role: Are you an HR professional with experience working in a busy environment? Are you looking for an exciting opportunity to join a growing and vibrant organisation? If so, YAP Ireland would be delighted to hear from you. Reporting to the Human Resources Manager, the Human Resources Administrator will be part of the Support Services Team based at the YAP Head Office in Dublin, with hybrid working available. This role focuses on high-quality service delivery within agreed deadlines and providing administrative support to managers, employees and advocates across the organisation. What We Offer: Closing date for applications: 6 April 2026 Interview date: 14 April 2026 (in person in Dublin) Please note, if invited to interview you must be available to attend during this time in person in Dublin. Only completed applications will be accepted, CV’s will NOT be accepted, please click the APPLY NOW button to go to the official website for more information and to apply.
Programme Administrator
The purpose of this role within the relevant business unit and for HIQA as a whole: The purpose of this role is to join a multidisciplinary team with responsibility for the effective implementation of HIQA’s programmes to deliver high quality health technology assessments (HTAs), other evidence-based advice and evidence synthesis outputs and therefore to embed evidence-based methodology in the health decision making processes in Ireland. The HTA Directorate comprises approximately 60 analysts. HIQA works collaboratively with high-level stakeholders, with academic groups and with international HTA agencies to deliver these objectives. The scope of the HTA Directorate’s work includes providing evidence synthesis and evidence-based advice to inform public health policy and providing HTAs to inform decision making on investment or disinvestment in health technologies and programmes, including decisions in relation to national screening and national immunisation programmes. Teams within the HTA Directorate also perform evidence synthesis to support the development of National Clinical Guidelines and the development of national health policy, and evidence synthesis reviews to inform decisions related to the generic justification of practices involving medical exposure to ionising radiation. Since 2025, HIQA hosts the National Immunisation Advisory Committee (NIAC), Ireland’s National Immunisation Technical Advisory Group (NITAG). Staff from the HTA Directorate provide the clinical, technical and administrative secretariat for NIAC to support the development of independent evidence-based advice on vaccines, immunisation and related health matters to inform health policies in Ireland, and updates to the Immunisation Guidelines for Ireland. The post holder will actively engage in the work of the HTA Directorate and of HIQA to deliver on the annual business plan in line with the strategic objectives as outlined in HIQA’s Corporate Plan. The remit of this role encompasses general administration and project support for the HTA Directorate. Behavioural Expectations The way that HIQA people are expected to work to role model HIQA values: The incumbent of this role is expected to demonstrate HIQA’s values in the delivery of everyday work and interactions with clients and colleagues, by putting people first, being fair and objective, being open and accountable, demonstrating excellence and innovation and working together. Common Tasks Team Member ▪ Seek clarity on the tasks associated with own role. ▪ Complete tasks in compliance with policies and procedures. ▪ Adhere to relevant legislation, standards and internal audits. ▪ Fulfil any mandatory or professional competency requirements. ▪ Maintain confidentiality and a professional approach. ▪ Raise any concerns in relation to workplace health and safety. ▪ Actively identify learning needs and development opportunities. ▪ Actively contribute as a team member. ▪ Follow direction and take on new and different tasks. ▪ Set and achieve performance goals that contribute to HIQA strategy. ▪ Regularly seek feedback to meet performance expectations and goals. Role Specific Tasks The key tasks and activities associated with the role: The nature of the tasks and activities associated with the role will vary accordingly. It will involve: ▪ Work as part of a team to support and deliver the Directorate’s business plan objectives. ▪ Organise and schedule meetings, for example, Expert Advisory Group meetings; this includes contacting attendees, obtaining and processing declarations of interest, preparing and circulating agendas, taking meeting minutes and preparing other relevant documentation for meeting purposes. ▪ Support the HTA Directorate in preparation for meetings, conferences and presentations. ▪ Support the organisation of events and training. ▪ Support the induction process for new joiners to the HTA Directorate. ▪ Collate data and information for the purpose of reporting on the outputs and work progress of the HTA Directorate. ▪ Support programme management processes led by the HTA Directorate Programme Manager. ▪ Prepare and update policies, procedures and other guidance documents on the controlled document management system. ▪ Support the development and testing of AI processes within the HTA Directorate. ▪ Raise purchase orders to support the work of the HTA Directorate. ▪ Share key information with the HTA Directorate in a timely and efficient manner. ▪ Communicate effectively with Expert Advisory Groups and other key internal and external stakeholders. ▪ Participate in internal quality assurance and quality improvement programmes as required. ▪ Assist in the production of broad comprehensive HTAs and evidence reviews by multidisciplinary teams within defined timelines. ▪ Assist in the preparation of regular corporate performance and risk reports. ▪ Proactively engage in performance development reviews and actively seek out learning and development opportunities ▪ Undertake other duties and responsibilities as may be determined by the Director of Health Technology Assessment. The contents of any role description are not exhaustive and are intended to be indicative of the scope of the role. Qualifications The qualifications that are essential to effectively meet the requirements of the role: In determining your eligibility, the following are the essential qualifications that will be assessed as part of the shortlisting stage of the selection process. ▪ Qualification (Level 7 on the National Framework of Qualifications or equivalent) in a discipline deemed relevant by the Authority. Or ▪ Has passed an examination at the appropriate level within the National Framework of Qualifications framework which can be assessed as being comparable to Leaving Certificate standard or equivalent or higher. (Information in relation to the Irish National Framework of Qualifications is available here https://www.qqi.ie). The qualifications that are desirable to effectively meet the requirements of the role: ▪ A degree (Level 7 on the National Framework of Qualifications or equivalent) in a health-related discipline. Experience The experience that is essential to effectively meet the requirements of the role: In determining your eligibility, the following are the essential knowledge and experience that will be assessed as part of the shortlisting stage of the selection process. ▪ A minimum of two years’ experience working in an administrative role relevant to the post. Other knowledge and experience that are deemed necessary for the role: ▪ The candidate must be able to clearly demonstrate the following: ▪ Excellent working knowledge of Microsoft Office suite including Word, Excel, PowerPoint and Outlook. ▪ Demonstrate ability to complete tasks accurately in an operationally complex and busy environment. The experience that is desirable to effectively meet the requirements of the role: ▪ Experience of working in a clinical, health service research or health policy environment. Principal Conditions of Service Probation A probationary period of six months applies to this position. Pay Candidates will be appointed on the minimum point of the salary scale (€38,419) and in accordance with the Department of Finance guidelines. The rate of remuneration will not be subject to negotiation. The incremental progression for this scale is in line with Government pay policy. The salary scale for this position is as follows: Executive Officer (PPC) €38,419 €40,360 €41,456 €43,594 €45,510 €47,364 €49,211 €51,024 €52,890 €54,749 €56,722 €58,044 €59,928¹ €62,601² After 3 years’ satisfactory service at the maximum After 6 years’ satisfactory service at the maximum Entry will be at the first point of the scale. An exception may occur where an appointee has been serving elsewhere in the public service in an analogous grade and pay-scale. In this case, the appointment may be assimilated to the nearest point of the advertised salary scale with their incremental date adjusted accordingly. Please note the rate of remuneration may be adjusted from time to time in line with Government pay policy. Superannuation Pensionable public servants (new joiners) recruited on or after 1 January 2013 will be members of the Single Public Service Pension Scheme. Please note that the Single Public Service Pension Scheme applies to all pensionable first-time entrants to the public service, as well as to former public servants returning to the public service after a break of more than 26 weeks. In certain circumstances, for example where the public servant was on secondment or approved leave or remains on the same contract of employment, the 26-week rule does not apply. The legislation giving effect to the Scheme is the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. For those who are not subject to the Single Public Service Pension Scheme (e.g. those transferring from other public service employment where the break in service, if any, is less than 26 weeks), the terms of the Health Information and Quality Authority Superannuation Scheme will apply. Annual Leave Annual leave is 23 days, rising to 24 days after 5 years’ service, 25 after 10 years’ service, 26 after 12 years’ service and 27 after 14 years’ service. Hours of Attendance Hours of attendance will be fixed from time to time but will amount to not less than 35 per week. The appointee may be required to work additional hours from time to time as may be reasonable and necessary for the proper performance of his or her duties, subject to the limits set down under working time regulations. Blended Working Arrangements HIQA has introduced blended working to offer more flexible working arrangements to all employees. We aim to strike a balance between being flexible, efficient and resilient by facilitating blended working where practical, while enabling onsite interaction, collaboration and support as required. All roles in HIQA have been assessed under the criteria of business needs and role suitability for blended working. This determines the proportion of time that employees will spend working in HIQA offices and working from home, depending on their role. Depending on the role, there may be a requirement to attend the office for more than the allocated number of days for training and on-boarding purposes at the start of your employment and during the probation period. A review of our blended working model confirmed that this model is working well in HIQA; therefore, we are now moving from Interim Blended Working to a long-term Blended Working Model. Our existing policy and documentation will be revised and updated once the framework for the Work-Life Balance and Miscellaneous Provisions Act is published. Our model is in line with the Civil Service Framework for Blended Working in Ireland. Further guidance on HIQA’s Blended Working Policy, which includes eligibility criteria, will be issued to successful candidates. This is an opt-in policy and details on how you can apply will be issued to you before you start.
Administrative Vetting Assistant
The purpose of the Administrative Vetting Assistant role is the provision and processing of vetting for all Mater hospital staff, contractors, students and volunteers. The Administrative Vetting Assistant will also be responsible for carrying out a variety of administrative duties to ensure an efficient and effective service to the Human Resources Department. Please see full job description attached.
Administrator
We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again. We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres and Fire Protection.At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential. Scope of the Role The Administrator will provide administrative and coordination support to the Fire Protection Operations Team to ensure the successful delivery of fire sprinkler system installations.Based in Mercury’s Head Office in Ballycoolin, the role supports the Ops. Managers in managing project documentation, coordinating communication between contractors and consultants, assisting with contract administration processes, and ensuring that fire protection works are delivered in accordance with project specifications, requirements, and company procedures. This role plays an important part in maintaining organised project records, supporting administration processes, and assisting with the smooth day-to-day running of fire protection installation projects from project award through to commissioning and final handover. Key Responsibilities of the Role:
Medical Administrator
Centric Health would like to invite you to submit your CV for the role of Medical Administrator & Receptionist at (Sheehan Medical) Unit 301, 3rd Floor, Dun Laoghaire Shopping Centre, Marine Road, Dun Laoghaire, A96 DD74. The successful candidate will provide essential administrative and reception support to both staff and patients. As the first point of contact, you'll play a key role in delivering excellent patient care while ensuring smooth daily operations. We're looking for someone with a passion for healthcare, strong interpersonal skills, and the ability to thrive in a dynamic, growing company. If you're a proactive team player who enjoys making a difference, this role is perfect for you. Benefits of working with Centric Health: Pension: The company will match a 5% employee contribution on a monthly basis. Access to our Employee Assistance Programme to speak to an independent trusted advisor regarding any personal issues or challenges. Sick Leave: Upon completion of your probation, the Company will pay basic salary totalling a maximum of 2 weeks of your contracted hours. GP Visits: All Centric employees plus immediate family are eligible for discounted GP visits, in our Centric Health Practices. Indemnity: Indemnity is covered under the Company’s policy. Birthday Day Off Maternity Leave Paternity Leave Flexible Working Specific Job Details:
Payroll Administrator
Role & Responsibilities: Pieta is seeking to recruit a Payroll Assistant reporting to the Finance Manager (Operations). This is a key position in the finance team of Pieta and will collaborate closely with all the finance team members, Pieta managers and external stakeholders. Duties will include, but not limited to, the preparation, analysis and processing of the monthly payroll and pensions for all Pieta employees, ensuring full statutory and internal compliance relating to all payroll and pension matters, primary point of contact of all payroll and pension queries, primary point of contact of all payroll and pension audit queries and to assist accounts payable and operations team with various administrative and payment related matters. This role will provide significant input and support across the department and to the Finance Manager (Operations). Being able to work on own initiative, be self-directed and organised are requirements of the role while being a strong team player. A strong focus on the internal compliance, control and governance environment is also required. Below outlines the key duties and responsibilities of this position How to Apply: Applications for this post should be made via Apply Now by 10th April 2026. Please attach a CV and cover letter outlining your particular suitability for the role.
Office Administrator
Overview KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years, we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences, and prosperous communities. As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey. We invite you to join us. Why? When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits, you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards. Responsibilities Our newest opportunity is for a talented part-time Office Administratorto join our award-winning team based in our office in Dublin, Ireland. We are seeking a highly motivated Office Administrator who will provide general administrative support to the Director and the team. The role offers the opportunity to explore a broader range of responsibilities as we expand our growing practice. We envisage success in this role to include:
Administrative Officer
Vacancy The GRAI is seeking to appoint an Administrative Officer (AO - Standard Scale) and have three vacancies in Enforcement and Compliance Directorates at present. Successful applicants will be placed on a panel for a period of up to 18 months to fill future vacancies for Administrative Officer roles (Administrative Officer - Standard Scale) within GRAI. Appointed Administrative Officers may be assigned to any directorate within the GRAI, in line with the evolving business needs and operational priorities. This is a panel competition and GRAI reserves the right to hold separate competitions for specialist or technical Administrative Officer roles as needed. The Role – Overview The Administrative Officer (AO - Standard Scale) will be supporting the efficient and effective delivery of GRAI’s regulatory functions by providing administrative, operational, and organisational support, initially within the Enforcement and Compliance Directorate. The role involves managing and processing information, coordinating tasks, supporting casework, and assisting with documentation and reporting. Key Responsibilities • Review extensive documentation received from the Gambling operators, whilst drawing from evidence, experience and relevant policies, procedures and legislation in order to formulate balanced judgements and recommendations. • Analyse and evaluate complex written, numerical and verbal compliance and enforcement information in an accurate and timely manner. • Assist in the coordination of compliance monitoring activities, including scheduling audits and preparing documentation for inspections. • Monitor, research and draft policy papers on implications of development in the Gambling Sector for regulation of the Irish market, AML and other matters. • Provide day-to-day administrative support, including document preparation, filing, correspondence, and record management. • Prepare clear and accurate letters, briefings, reports, and other documents as required. • Act as the initial point of contact for stakeholders, handling inquiries related to enforcement and compliance in a clear, professional, and engaging manner, across verbal, digital and written communications. • Coordinate meetings, schedules, and communications associated with compliance and enforcement activities. • Maintain data and management information systems in a timely and accurate manner. • Ensure compliance with internal procedures, data protection obligations, FOI processes, and confidentiality requirements. • Work collaboratively with other departments within GRAI to ensure a thorough and holistic approach to licensing assessments. • Manage, plan, and prioritise workload to ensure targets and deadlines are met. • Any other duties as may be assigned from time to time. Essential Criteria To be eligible to apply for this role you must have/demonstrate in your application form that you meet the following essential criteria: • A minimum of a Bachelor’s degree (Level 7 on the NFQ). • Two years of experience in an administrative or support role, within a relevant professional environment e.g. regulatory, legal, compliance, governance. • Proficiency in Microsoft Office, with practical experience in Word, Excel, Outlook, PowerPoint. Desirable Criteria Candidates who meet the essential criteria and can demonstrate the following may have an advantage: • Proven track record of maintaining high levels of accuracy in data entry and document management tasks. • Demonstrable written and verbal communication skills, including experience drafting routine correspondence in a professional setting. • Evidence of managing multiple administrative tasks concurrently, with examples of meeting deadlines, prioritising workloads, or coordinating competing responsibilities in a high-volume or time-sensitive environment. • Previous experience working in a regulatory environment particularly in roles involving enforcement or compliance. Eligibility to Compete Citizenship Requirements Eligible candidates must be: a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who has a stamp 41 or a stamp 5 permission. To qualify candidates must meet one of the citizenship criteria above by the date of any job offer. Principal Conditions of Service General This appointment is to the position of the Administrative Officer (AO, Standard Scale) of Applications in the Gambling Regulatory Authority of Ireland and is made under section 26 of the Gambling Regulations Act 2024. Employees of the Authority are Public Servants and are subject to all of the terms and conditions which apply to public servants generally. Salary The successful applicant will be paid at the AO (Standard Scale) salary, rates effective from 1st February 2026. Administrative Officer Personal Pension Contribution (PPC): €40,768 €43,464 €44,236 €47,613 €51,950 €55,395 €58,977 €62,606 €66,233 €69,849 €72,353¹ €75,789² The PPC pay rate applies when the individual is required to pay a Personal Pension Contribution (otherwise known as a main scheme contribution) in accordance with the rules of their main/personal superannuation scheme. This is different to a contribution in respect of membership of a Spouses’ and Children’s scheme, or the Additional Superannuation Contributions (ASC). Long service increments may be payable after 3 (LSI1) and 6 (LSI2) years satisfactory service at the maximum of the scale. A different rate (“non-PPC”) will apply where the appointee is not required to make a Personal Pension Contribution. Tenure and Probation This competition is for appointment to a permanent Public Service post in the Gambling Regulatory Authority of Ireland, subject to successful completion of a probationary period. The probationary contract will be for a period of one year from the date specified on the contract. During the period of your probationary contract, your performance will be subject to review by your supervisor(s) to determine whether you: (i) Have performed in a satisfactory manner (ii) Have been satisfactory in general conduct (iii) Are suitable from the point of view of health with particular regard to sick leave Prior to the completion of the probationary contract a decision will be made as to whether or not you will be retained. Duties Appointees will be required to perform the duties outlined above, and any other duties which may be assigned to them from time to time as appropriate. Outside Employment The successful candidate may not engage in private practice or be connected with any outside business which would interfere with the performance of official duties or conflict in any way with the position of Administrative Officer (AO). Headquarters / Working Environment The GRAI is currently based in the Dublin City Centre but this may be changed by Government decision. Hybrid working arrangements will also be available in the GRAI. When absent from home and headquarters on official duty the Administrative Officer (AO) will be paid appropriate travelling expenses and subsistence allowances, subject to normal Department of Public Expenditure, NDP Delivery and Reform regulations. Hours of Attendance Hours of attendance will be fixed from time to time but will amount to not less than 41 hours and 15 minutes gross or 35 hours net per week. The Administrative Officer (AO) may be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of their duties subject to the limits set down in the working time regulations. The rate of remuneration payable covers any extra attendance liability that may arise from time to time. Annual Leave The annual leave for this position is 25 days, rising to 29 days after 5 years’ service and to 30 days after 10 years’ service. This allowance is subject to the usual conditions regarding the granting of annual leave in the public service, is based on a five-day week and is exclusive of the usual public holidays. Sick Leave Pay during properly certified sick absence, provided there is no evidence of permanent disability for service, will apply on a pro-rata basis, in accordance with the provisions of the sick leave circulars for the civil and public service. Officers who will be paying Class A rate of PRSI will be required to sign a mandate authorising the Department of Social Protection to pay any benefits due under the Social Welfare Acts direct to the Authority. Payment during illness will be subject to the officer making the necessary claims for social insurance benefit to the Department of Social Protection within the required time limits
Administration & Patient Services Manager
Purpose of the Role The post holder will play a key strategic role, working closely with consultants, multidisciplinary teams (MDTs), and the Head of Operations to shape, lead, and deliver administrative and operational systems that directly support clinical priorities, patient safety, and organisational performance They will be responsible for the efficient and effective management of inpatient referrals and bed capacity, supporting optimal patient flow, while ensuring the smooth operation of outpatient services. The post holder will also lead in administrative governance, regulatory compliance, and quality standards across all areas of responsibility, ensuring adherence to internal policies and external regulations. In line with the hospital’s digital transformation agenda, the role will also contribute to the design and implementation of improved digital workflows, data-driven decision-making, and the integration of technology to enhance administrative efficiency and service user experience. Main Duties & Responsibilities
