Administrative jobs in Dublin
Sort by: relevance | dateAccounts Payable / Administrator
Accounts Payable / Administrator Maternity cover 12 month fixed-term contract Job title: Accounts payable/administrator Company: Granby Ltd Location: Dublin 1 Working hours: Monday to Friday 8.00am to 3.30pm (35 hours per week) Salary: €533 per week Description: Granby Ltd, a leading sausage manufacturer based in Dublin 1 is seeking an accounts payable/administrator to join our team. The ideal candidate will be confident, capable off multitasking and able to work effectively both independently and as part of a team. Requirements Please apply only if you are legally entitled to work in Ireland and the EU.
Finance Administrator
BEECHFIELD CARE GROUP is one of the leading nursing home groups in Ireland. The Group has doubled its size over the last four years and currently consists of 8 care facilities, 510 residential care beds. Headquarters in Castleknock, Dublin 15, our central operating group comprises the finance, operations, quality, and HR functions. The group consists of eight operating companies. The existing HQ based finance team consists of a Group Director of Financial Oversight & Banking, Group Financial Controller, and a Management Accountant. There are also finance administrators located in each of our operating companies/nursing homes. Beechfield is part of the IMMAC Group, a leading international Care Home Healthcare investment company with investments of €1.8 bn in Ireland, Austria, and Germany. The IMMAC strategy in Ireland, is to continue to grow our market leading, healthcare portfolio, by executing a strategy of acquisition and integration of new nursing home care facilities. Contract type: Full time, permanent and based in Castleknock Dublin 15. The Finance Administrator will report to the Group Financial Controller. The Role: The Finance Administrator’s key responsibilities will be: · Preparation of monthly sales invoices for a portfolio of 3 nursing homes · Daily Bank reconciliations · Petty Cash reconciliations · Process payroll fortnightly for approximately 100 employees. · Adhering to the Group Debtors Policy ensuring Residents pay on time. · Manage aged debtors’ profile for monthly review with Group Financial Controller. · Reconciling debtors ledger. · Processing supplier invoices and approved supplier payments. · Reconciling creditors ledger · Adhering to Group monthly reporting timetables · Work closely with financial controller within the Group to prepare and provide accurate and consistent financial information, as requested, · Assist with the management of cashflow across the multiple entities, · Liaise with external stakeholders and advisors, as required, · Supporting ad-hoc accounting projects. Key Requirements: · Experience in preparation of management accounts / financial statements, · Strong commercial awareness and good business acumen, · Ensure accurate completion and punctual submission of reports and information, · Excellent communications skills, interacting confidently with others, · Proficient in Microsoft Office and advanced excel skills, · Experience in accounting software (Sage50) is desirable. · Experience in payroll software (Sage or Thesaurus) is desirable. · Trustworthy and Discreet when dealing with sensitive and confidential information. · Experience in the healthcare sector is an advantage but not essential. Skills Experience · Effective communicator and be fluent in English (written & spoken) · Good Organisational Skills & Time Management Skills · Attention to Detail. · Reliable and Accurate. · Be able to work on own initiative and part of a team. · Flexible & Adaptable · Commercially minded. Benefits · Competitive salary €45k - €47k subject to experience · 25 days annual leave · Hybrid working. Work from home one day per week after first 2 months. · Meals provided. · Free car parking · Access to pension scheme · Further development exam and study support CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.
Customer Service Administrator
About Us: Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one’s identity. Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way. Position Purpose: We are looking for an experienced Customer Service Advisor with strong administration and communication skills for this fast-paced Customer support role. Working as part of the Customer Support Team the main aim of this role is to provide excellent customer support to incoming customer queries via the telephone, email and web-based systems. Key Job Activities: The main responsibilities of this Customer Service Administrator will include: Answering incoming telephone calls within the agreed service levels. Focussing on attaining high levels of customer satisfaction. Promoting a positive team culture and contributing to effective team working. Achieving the set target rates on calls and cases. Promoting a “first time fix” approach. Ensuring that full details of each interaction is logged on the electronic customer account. Following the agreed guidelines and best practice when handling customer contacts. Resolving each query at the first point of contact where possible and escalating issues upwards where this cannot be achieved. Liaising with all departments to meet client requirements. Education: Preferred Education: in English Junior Certificate and Leaving Certificates. Experience (EMEAA): We are looking for a Customer Service Administrator who can demonstrate: Experience in a fast paced, telephone-based customer service work environment. The ability to manage time and workload without direct supervision. The ability to build effective working relationships quickly with customers and colleagues. Excellent communication skills including listening and accurately documenting customer requests. A strong team player who can work well under pressure and manage a large customer base. Good knowledge of information technology including Microsoft Office and previous experience of using a CRM. Certifications and/or Licenses: Benefits: Stericycle offers you:
People And Culture Administrator
We are currently recruiting for a People and Culture Administrator to join our team based at Annon House, Ormeau Road, Belfast. You will play an instrumental role in helping managers to onboard and off board employees in an organised and efficient manner. This role will also oversee many day-to-day employee experience duties creating an inclusive, innovative, healthy and value based working environment. They will contribute to the Company's commitment to social impact by promoting and advising on employee benefits, health and wellbeing, equality and diversity and community involvement. Working Pattern: • 37.5 hours per week • Monday to Friday • 9.00am – 5pm • Agile working (normally 3 days office based) Rewards: • 25 days holiday plus 8 bank holidays • Life Assurance • Company Pension Scheme (Salary Exchange option) • Leadership and Development Academy • Enhanced Parental Pay Schemes • Employee Assistance Programme to support your health & wellbeing • Financial Education/Financial wellbeing advisory service • Unrivalled opportunities for career progression • Company Events The Role: • Onboarding of new hires (including Right to Work/ Security Checks, Offer letters, Contracts of Employment) • Assist the operations team with ensuring new hires and transitioning team members receive the right onboarding information at the right time (positively contributing to their future success) • Ensuring data is captured to comply with audits • Routinely monitor new hire onboarding dashboard while raising awareness to hires that have outstanding tasks to complete • Administration of offboarding, recording of sickness absence and maternity, monitoring HR email inbox and responding to queries from managers and employees. • Organising training sessions – sending out invites, booking venues and arranging catering. • Maintaining and updating employee records and issuing contractual amendments, as necessary. • Assisting in our Employee Voice committee • Assist in benefit advisory and annual reviews • Assist with our Health and Wellbeing Strategy and our Equality, Diversity and Inclusion Strategy The Person : • 1+ year experience within a busy of Human Resource department • Proven ability to quickly learn new software applications with minimal training required. • Strong multi-tasking skills (ability to effectively manage multiple project components at the same time while meeting tight deadlines) required. • Proven ability to work well with a wide range of people and personalities • Strong administration, written and verbal skills • Able to work in a fast paced, constantly changing environment • Comfortable with Microsoft Suite, PowerPoint and Word, basic to intermediate with Excel • Occasional travel to Dublin Office and sites throughout Ireland will be required • Basic knowledge of NI and ROI employment law is desirable The Mount Charles Group is an equal opportunities employer and welcomes applications from all sections of the community. Due to the number of applicants Mount Charles receives, we only respond to short-listed applicants. If you have not been contacted within six weeks of the closing date, you have not been selected for interview. GREAT PEOPLE - GREAT SERVICE - GREAT FUTURE
Administrator Booking Officer
background The Sign Language Interpreting Service (SLIS) is an independent body, funded and supported by the Citizens Information Board (CIB), to develop, promote and deliver quality sign language interpreting services to the Deaf community in Ireland, including face to face and remote services . SLIS is working to enhance the availability and quality of sign language interpreting in Ireland in response to the National Disability Inclusion Strategy 2017-2021 and the Irish Sign Language Act 2017. Nature and scope The SLIS Administrator provides administrative support to SLIS services including the referral service, social fund, emergency services, access support service and IRIS (Irish Remote Interpreting Service), as well as general organisational administration. main responsibilities Administration 1. Deal appropriately with all relevant telephone, letter and personal enquiries. 2. Assist in the production of documents and materials. 3. Maintain an efficient records management system and assist in the preparation of administration and management reports. 4. Maintain the office in relation to office supplies, upkeep of equipment, and maintenance of premises. 5. Organise meetings, arranging the venues and necessary facilities, informing participants and taking minutes of meetings as required. 6. Be aware, and on occasion, co-ordinate the diaries of team members as required. Booking and Referral System 7. Manage the day to day operation of the booking and referral system by ensuring the database of interpreters and service users is maintained and interpreters have been correctly allocated to each assignment. 8. Respond in a timely and accurate manner to all booking and referral enquiries. 9. Administer Service Level Agreements with interpreters, as appropriate. 10. Support Deaf citizens to get appropriate access the services through the provision of sign language interpreting. 11. Provide information to service providers on good practice for organising sign language interpreting services. 12. Liaise with interpreters and service users. 13. Liaise with external technical support in relation to the development of the SLIS website and Booking System. General 14. Participate in Performance Management Development System (PMDS) 15. Attend agreed training and development courses to maintain and improve performance including Irish Sign Language, if required. 16. Provide administrative & other supports to the work undertaken by SLIS and its working groups as required. 17. Undertake such other duties as may be agreed from time to time with the Manager, SLIS. Terms of Employment Reports to The SLIS Manager. Location Your place of work will be SLIS, Deaf Village Ireland, Cabra, Dublin 7. Hours Hours of work are 35 hours per week. Flexible working hours may be required on occasion. Time off in lieu may be accumulated with prior agreement with the Manager. Salary The appropriate SLIS Salary scale is €28,330 - €43,280 pro-rata. It is anticipated that new entrants to SLIS will be appointed on the 1st point of the scale. Incremental credit, should it be awarded, will be based on previous relevant experience as set out on the application form and covering letter. Annual Leave This post equates to 23 days per year pro-rata for part time staff, exclusive of public holidays. Superannuation A superannuation scheme is in place. Eligibility criteria apply. Duration Fixed term contract for 4 months, with potential to extend for up to a further 4 months. These arrangements may be subject to change or review at the request of either you, SLIS Manager or the Board of Management. Person Specification · Experience working in an administration role · Excellent organisational and record keeping skills, with strong attention to detail. · Good IT abilities, including Microsoft Outlook, Word, Excel, Skype · Self-starter with ability to work on own initiative and manage own workload effectively. Desirable · Knowledge or experience working with the Deaf community · Competency in Irish Sign Language · Skills or experience working with IT programmes Additional promotional, financial or other administrative experience
HR Administrator
Purpose of Position: The HR Administrator provides essential support to daily HR operations, handling employee inquiries, assisting with recruitment, and ensuring accurate record-keeping. The role helps maintain compliance and fosters effective communication across the organization. Key Relationships: Contract: Permanent Salary: €31,059 - €43,485 (Administrator Salary Band) Annual Leave: 24 days per annum pro rata Hours: Full time - 35 hours per week
Time Administration Team Supervisor
Purpose of the Role ● The role of interim Team Supervisor will encompass both managerial and administrative responsibilities. ● To supervise assigned team members and to provide rostering, payroll and administrative support to a centralised nursing roster team. ● The person in this role will be responsible for liaising with HR, Nursing HR and workforce leads on matters beyond SAP inputting. This will include handling certain HR-related duties that have transitioned from the dissolved HR functions within Nursing. ● To ensure that rosters are fully and correctly entered by the rostering teams in line with Payroll deadlines and cut offs, and ensuring that all time entry related errors are cleared for payroll Essential Criteria: · Equivalent experiences in subjects relevant to Business administration and practices · A working knowledge and use of SAP systems. · In depth IT use and experience, Microsoft packages, excel, PowerPoint · And/ or · EDCL qualified or equivalent · Team Leader / Supervisory experience · Systems administration with experience in rostering and or time and attendance · And/or · System administration experience in HR and Payroll · Experience and knowledge of HSE terms and conditions of employment · Confident in customer focused, troubleshooting and solution findings. · Ability to work as part of a team in a demanding, deadline driven environment · High level of attention to detail as part of sensitive data management. · Experience of working with confidential information · Excellent customer services, solution focused communication and interpersonal skills · Ability to work to tight deadlines and targets · Ability to work to a high level of detail · Ability to analyse data and information and produce accurate reports · Ability to develop positive working relationships both internally and externally · Excellent planning and organisational skills · Excellent communication, networking and influencing skills · Vision and strategic awareness Applications for this post must be accompanied by a cover letter, setting out relevant experience that illustrates how the essential criteria listed above is met. The criterion for short listing is based on the requirements of the post, as outlined in the eligibility criteria. * Please note that you must submit a cover letter with your CV, this forms part of your application and CV’s will not be accepted without a detailed cover letter. The closing date for submissions of CV’s and cover letter is 12th May 2025 by 23:45pm. Applications must be completed through the advertised post on CHI.jobs by clicking ‘Apply for Job’. Applications will not be accepted through direct email or any other method. For informal enquiries for this specialty/department, please contact Karen Mc Guire Karen.McGuire@childrenshealthireland.ie For other queries relating to this recruitment process, please contact Talent Acquisition team at Recruitment@childrenshealthireland.ie PLEASE NOTE: CHI has transitioned to a process of a one commencement day per month for all new employee’s, CHI internal transfers and Secondments. This update to our Onboarding process is aligned to changes in our monthly/fortnightly payroll and with the launch of our new corporate induction program. This process enhancement ensures that we can thoroughly prepare for your arrival and facilitate a smooth transition in your onboarding journey. So that the Onboarding team can confirm your start date, you will need to ensure that your mandatory training is completed at least 7 days prior to your commencement date. It is important for you to note that if you do not have your pre-employments and mandatory training completed in time, your commencement date will be deferred to the next available date. Below, you’ll find the list of commencement dates for 2025.
