Administrator jobs in Ireland
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Job Summary Nua Healthcare Services (Nua) is one of Ireland’s leading Private Social & Healthcare Providers, specialising in Residential and Supported Living Services, to both Children and Adults with a range of complex support needs. We are seeking applications from energetic and enthusiastic individuals to join our team for the above positions. The successful candidate will be afforded all necessary training and development in line with the role. Candidates must be highly motivated and creative, with a passion for engaging with Service Users on a daily basis. Candidates will contribute to enriching the lives of our Service Users. Job Objectives We are seeking applications for the role of a Social Care Administrator. The role will involve completing administrational duties in Nua’s Residential Homes on a part time/ Full time basis and would typically suit candidates with a keen interest in administration, attention to detail and organisation skills. This is an excellent role for an Administrator to begin a career within the social & healthcare industry as full training will be provided to the successful candidate. This will include the following on a day-to-day basis: CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE
Administrative Assistant
This important role supports our organisation in the delivery of its essential work programmes. This role provides candidates with the opportunity to work in a diverse organisation which invests in and celebrates its people. The person will work from the Marine Institute Headquarters in Rinville, Oranmore, Co. Galway and will report directly to the Research Funding and System Accountant. The successful candidate will have responsibility for providing financial and administrative support for externally funded projects across the Marine Institute. That support will primarily relate to OCIS and FEAS on the Acclimatise project. The support may extend to other EU-funded projects across the Institute as required. EU-funded projects include Interreg Peace Plus, Interreg Atlantic Area, Interreg Northwest Europe, Horizon Europe, CINEA, EMFAF and other European funding streams. The person will be responsible for preparing and submitting claims on externally funded projects and will work closely with staff across the Institute, project leaders, Research Accountant, colleagues in Research Funding Office and Research Coordination and Support team, and will work closely with the Finance and HR departments. The person will also be required to build relationships with external funding agencies, auditors and others as required. The nature of the work will be largely project driven, therefore requiring a degree of flexibility with regards to planning. Teamwork is also important as the person will be required to work with others to ensure that reporting deadlines across all Marine Institute projects are met. The Marine Institute recently completed reviews of its organisation and strategic achievement. The outcomes of these reviews are expected to affect the roles and duties of employees and to bring about other organisational changes. Any impacts or changes will be communicated. What Will You Be Doing Every Day? Principal Tasks: Description of Service Group and the Wider Team Corporate Services includes Finance, Human Resources, Facilities and Services, Communications and Library and Information Services, as well as Corporate Governance, Procurement, Tendering and Contracts Management and responsibility and oversight for the General Data Protection Regulations. The Corporate Services team provides vital support to each of the Marine Institute staff countrywide, helping to maintain a consistent and high quality service in line with the strategic objectives and priorities of the Institute. The successful candidate will initially provide support for ongoing and new externally funded projects in the following two service areas. This may evolve depending on priorities, work programmes and requirements. Oceans, Climate and Information Services provide support for national and international marine monitoring and research and development, as well as Information Technology infrastructure and information management. Fisheries Ecosystems Advisory Services research, assess and advise on the sustainable exploitation of the marine fisheries resources in the waters around Ireland and on the impacts of fisheries on the ecosystem. Who Will You Report to and Who will Manage and Support You? The successful candidate will be based at the Marine Institute Headquarters in Rinville, Oranmore, Co. Galway and will report to the Research Funding Accountant. What we offer We value our staff and we value their contribution to the work of the Marine Institute. In return for this, we provide benefits that promote a healthy work life balance and which we hope will help them to develop professionally. These include personal and career development, work life balance policies, an employee assistance programme, Bike to Work Scheme, staff medicals and annual flu vaccination. Training A full range of training will be provided as required, on the job and through appropriate courses. Training needs will be identified through the Marine Institute Performance Management Development System. Contacts Within the Marine Institute The roles will liaise closely with the Research Coordination and Support team and the Research and Systems Accountant in Corporate Services. Contacts will be established as required with other team leaders in the Marine Institute for reporting purposes. External Funding agencies, researchers based in Higher Education Institutes, project officers where relevant, and project coordinators. Salary Remuneration is in accordance with the Public Sector, Department of Finance approved salary scale for Administrative Assistant, Executive Officer grade, which runs from €38,419 to €62,601 on a full time basis per annum, pro rated with time worked. You will commence on the first point of the scale and become a member of the Single Public Service Pension Scheme unless you are currently or have worked in the Public Sector in the past 6 months and are a member of another Public Sector Scheme. Annual Leave Annual leave entitlement for an Executive Officer is 23 days per annum. Annual leave entitlements are exclusive of Public Holidays and are managed using the Time and Leave Management System in place in the organisation. All leave must be approved by your manager or their authorised representative in advance of being taken and in line with Marine Institute leave policies. Duration of Contract This temporary specified purpose contract of employment will be for a duration of up to the 30th of June 2029. The successful candidate will be on probation for the first six months of this contract.
Accounts And Administrative Officer
MAIN DUTIES · Ensure all purchase invoices are processed through the Trust’s automated purchase to pay system. Using the automated purchase to pay system to verify invoices received electronically to the Trust’s supplier inbox and to match with a relevant purchase order. · Ensure matched invoices are transferred to the Business Central accounting system under the correct G/L code. · Liaising with other departments, suppliers and customers. · Reconciling invoices to supplier statements. · Running month end procedures to include the supplier payment run. · Raising of sales invoices, issuing to customers and credit control. · Posting bank and cash allocations. · Maintaining supplier and customer records. · Assist with the update and maintenance of the Trust’s computerised financial records. · Assist with income reconciliation and control checks including cash and credit card transactions. · Analyse information to assist with month end procedures. · Assist with Banking/Cash procedures including maintenance of cash books, bank reconciliation and petty cash records. · Provide administrative support to include file management of both physical and computerized filing systems; photocopying, scanning and shredding documentation; production and maintenance of excel spreadsheets, word processing and power point presentations. · As part of the Finance team ensure good housekeeping standards, safety and security standards. · As part of the finance team support the smooth running of the office in answering phones, greeting visitors and coordinating hospitality. · Any other duties as requested by your Line Manager. All OTC staff are expected to: · Maintain excellent working relationships with other staff and volunteers. · Ensure the delivery of BEET to all our customers and be committed to the Odyssey ethos and objectives. · Be committed to and work in accordance with our Safeguarding, Health & Safety, Equality and other established policies and procedures. · Be flexible undertake such other duties that may be required including occasionally working evenings, weekends and public holidays, if required. SELECTION CRITERIA Essential Criteria · 1 years’ experience within the last three years in an administrative role in a financial environment, including use of an accounting software package. · Computer literate, with good experience of Excel Spreadsheets & various financial software packages. · Excellent organisational and communication skills gained in an administrative role. · Strong interpersonal skills to forge close working relationships both with staff and external bodies. · The ability to work accurately under pressure to achieve deadlines. · The ability to work as part of a team. · Willingness to work flexible hours, including occasionally working public holidays, weekends and evenings. Desirable Criteria · Experience in use of Office 365, Power Point and Word · Experience in use of an automated purchase to pay system Salary Circa £27,000 - £28,000 per annum, dependent on qualifications and experience. COMPANY BENEFITS The Odyssey Group has a range of benefits which it offers to full and part time staff:
Prism Finance And Administration Officer
Location: To be confirmed. Due to the nature of work within the College, it is anticipated that travel to all campus sites may be required. Campuses are located in Enniskillen, Dungannon and Omagh. Campus location: Omagh, Dungannon, Enniskillen. Dependant on future developments, the College may reserve the right to relocate staff to other Campuses of South West College. Key Responsibilities: Programme Administration To develop, implement and maintain a range of administrative systems and procedures which support the delivery of the PRISM programme. To develop and maintain a Management Information System (MIS) which accurately records project data and activity. To produce periodic reports using MIS data for Management, Funders and Steering Committee quantifying progress against programme KPIs. Organise and support the cycle of team meetings, partner meetings, project board and stakeholder committee meetings, to include minute taking and recording completion of actions. Provide administrative support to ensure the efficient discharge of PRISM management meetings, to include circulation of agenda, minute taking and dissemination of agreed minutes. To support PRISM partners in the development and implementation of administration and finance procedures. Programme Finance Duties 7. To implement and maintain the college systems and financial procedures, ensuring the efficient and effective financial management of the PRISM programme. To co-ordinate, in conjunction with Programme Development and Delivery Manager, programme expenditure that is in line with the agreed budget and the College’s financial procedures. To produce periodic claims in line with funders deadlines adhering to funders and College guidelines, ensuring back up information is retained to support expenditure. To co-ordinate, in conjunction with Programme Development and Delivery Manager, the procurement of provision and services to support the delivery of the PRISM programme. To develop, in conjunction with Programme Development and Delivery Manager, an annual budget profile for the programme. To develop, in conjunction with the College finance department, a monthly cycle of activity which ensures the efficient processing of expenditure and enables the production of a monthly budget update. To undertake, in conjunction with the Programme Development and Delivery Manager, monthly re profile of the budget to ensure efficient budgetary management of the PRISM programme. To prepare a range of budgetary reports for the College’s management, steering committee and programme funders, quantifying expenditure across budget headings. To support the Programme Development and Delivery Manager in preparing for internal and external audit. General Responsibilities The post holder is expected to: Ensure that the College continues to develop as an inclusive, student centred organisation, providing a high quality curriculum that is dynamic and meets the learning needs of students and the demands of the economy. Promote and act as advocate for the implementation of the vision, mission and core values of the College. Contribute to the ongoing development and implementation of the College’s Health and Safety policy. Ensure the College’s Equality policy is implemented in all areas of responsibility. Implement marketing initiatives to ensure an effective profile of the College and its activities. Participate, as required, in the recruitment and selection of staff for the College in accordance with procedures. Abide by the College’s Code of Conduct and seek to promote the College positively at all times. Abide by all College procedures and ensure these are implemented in area of responsibility. Undertake any other reasonable duties and responsibilities as requested. Qualifications GCSE English and Maths (Grade A – C) or equivalent. Experience and Skills A minimum of 2 years’ experience in demonstrating the following: a. Experience of implementing administrative systems to support the delivery of significant projects or initiatives b. Demonstrable experience of maintaining records and documentation in accordance with organisational policies c. Experience of supporting senior managers discharging significant initiatives or projects to include minute taking and maintenance of action logs d. Experience of maintaining organisational financial procedures to support the delivery of a significant initiative or project e. Experience of collating evidence to generate financial claims f. Experience of maintaining and re profiling budgets in accordance with agreed expenditure General • Access to a car and able to travel between campuses and other business use as required or ability to demonstrate mobility. Terms and Conditions of Service Salary: Band 4 Scale Points 8 - 18 (£26,824 – £31,537) per annum. Commencing (£26,824) Contract Type: Full time Fixed Term Contract – August 2029 with possibility of extension. Hours of work: 36 hours per week Terms and Conditions: All terms and conditions of employment for this post are as laid down by the Association of NI College’s non teaching negotiations committees and are drawn from the conditions of service for NJC for local authorities staff. Holiday Entitlement: 12 public holidays plus 23 days rising to 30 days after 5 years’ continuous service Pension: The post holder will automatically be enrolled in the NILGOSC pension scheme, which offers a range of benefits commensurate with public sector pension schemes. Other benefits: Comprehensive Employee Assistance Programme, Staff Wellbeing Programme, Cycle to Work and Tech Schemes, Benenden Healthcare, Occupational maternity, paternity and adoption leave, carers leave, flexible working, hybrid working, training and development
Administrator
Job Overview Become a vital part of the team at LKQ UK & Ireland as a Branch Administrator, where you'll help keep our operations running smoothly and efficiently. In this fast-paced role, you'll handle a variety of administrative tasks, support the branch team, and ensure top-notch service for our customers. It's a great opportunity to grow your skills in a supportive, high-energy environment. What we offer
Project Administrator
We are seeking to recruit an Administrator to join our growing business. The Administrator will work as part of the Busbar Engineering Team, to organize and manage project documents and administration. The position will be based in our Letterkenny facility, 5 days per week. Responsibilities and Measurement Criteria with Time investment Needed on Each: -
Office Administrator
We are seeking an Office Administrator to join our team in Carstock located in BYD Wexford. The successful candidate will have the following attributes: Warm, friendly and energetic. Provide excellent customer service. Excellent I.T and Organisational skills. Experience in an Administrative role. Duties will include: Inputting cars on system Taking & uploading photos Processing of purchase and sales invoices. Preparing for Tenders. General administrative duties. Various ad hoc duties. Benefits we offer: Company pension. Full training provided. Career progression.
Project and Communications Administrator
Salary: Staff Officer salary scale: €52,240 - €62,482 (based on rates effective 01/02/2026) Hours of Work: The appointee will be required to work 35 hours per week along with such additional hours as may be required for the proper discharge of their duties. Annual Leave: 25 days annual leave. Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time. Overview of Role & Context SETU wishes to appoint a Project and Communications Administrator to play a key professional role within the Sustainable Development Office (SDO). The post holder will assist in the implementation, administration and monitoring of cross-functional University projects and will support engagement with stakeholders across the University. Building on the administrative foundations of the SDO, this role will include responsibility for project coordination including externally funded programmes such as TSAF, TEF and other grant-funded activities, monitoring and reporting, governance support, communications, engagement and the operational delivery of sustainability initiatives. Key Responsibilities / Duties The Project and Communications Administrator will be required to perform an operational and coordination role in a fast-paced, evolving environment, engaging with a wide range of internal and external stakeholders. The role will involve: • Supporting project administration activities, including monitoring, maintaining records, coordinating reporting, assisting with project tasks, and supporting delivery of TSAF and TEF activities. • Assisting with preparation of TSAF and TEF narrative reports for internal committees, senior management, and external funders as required. • Contributing to the implementation of SDO policies, procedures and governance frameworks, ensuring alignment with University and public sector requirements. • Supporting the administration of sustainability-related projects, committees and working groups across faculties and professional services. • Supporting SDO-related committees, working groups, and stakeholder forums, including preparation of agendas, papers, and action logs. • Acting as a point of contact between the SDO, finance, academic units, professional services, and student groups. • Supporting SDO communications activities, including preparation of digital content and social media updates, in line with SETU communications standards. • Assisting with sustainability-related events, campaigns, and engagement initiatives across the University. • Supporting continuous improvement of administrative, financial, and reporting processes within the SDO. • Undertaking other duties commensurate with the grade and responsibilities of the post as assigned by the AVP Sustainability. Academic Qualifications Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent, or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being comparable to Leaving Certificate standard or equivalent or higher, or have appropriate relevant experience which encompasses equivalent skills and expertise. Specific Knowledge & Skills Excellent written and verbal communication skills, with experience preparing high quality reports, briefing notes and digital communications for diverse audiences. Excellent analytical, organisational and problem-solving skills, with strong attention to detail. Excellent IT skills. Specific Personal Qualities Flexibility and a positive attitude towards change. Evidence of working as a team player. A demonstrated commitment to sustainable development principles and the ability to communicate these effectively to internal and external stakeholders.
Administrator
Overall Purpose of the Post: To provide administrative and business support to the Children’s Disability Network Manager (CDNM). This support will include meeting the general administrative demands of the Children’s Disability Network Team (CDNT), including Key Performance Indicators (KPIs) and analyses of Metrics, wait list management, HR, Parliamentary Questions (PQs), Complaint processing, Risk Registers, Freedom of Information (FOI) file requests, and Data Subject Access Requests (DSAR) in Enable Ireland’s capacity as Lead Agency in CH East. The post holder will support the CDNM to ensure that all administrative and operational requirements for service management and delivery are provided within the Children’s Disability Network Team. The post holder will work closely with the CDNM and the CDNT staff, Children’s Services Managers Office, the Director of Services Office, HSE colleagues, Lead/Partner agencies, and other community representatives. Duties: The position of Administrator encompasses administrative, business support, project management, and operational requirements to support the CDNM. The primary responsibilities are to: • Provide administrative leadership and hold operational responsibilities for all administrative functions within the CDNT. • Act as a central resource for the CDNT in relation to the collection, management, and dissemination of information relating to activity levels, resources, plans, and other business related matters within the CDNT. • Research, collect, collate, and analyse data and KPI statistics for the CDNT, and prepare reports and submissions as assigned. • As directed by the CDNM, manage, track, and respond to compliments and complaints, Parliamentary Questions (PQs), Freedom of Information (FOIs), DSARs within the CDNT in accordance with local processes and within prescribed timeframes. • Support the CDNM in ensuring compliance with health and safety policy and procedures, and play a key role within the CDNT in relation to health and safety. • Ensure accident/incident reports are tracked and managed, and support the CDNM to implement actions arising from same, in accordance with the HSE/Enable Ireland Incident Management Framework. • Update the Risk Register for the team, and track action items, timeframes, and outcomes in line with policy. • Support the CDNM in tracking staffing levels on the team, including the collation and return of HR statistics and information as directed. • Assist the CDNM to track and roll out both mandatory and professional training for CDNT staff. • Track training, induction, and probation monitoring timeframes for new employees to ensure compliance with policy. • In support of the CDNM, ensure that HR and payroll information for staff in the CDNT is submitted to the Director of Services office in a timely manner. • Support the business and service planning process for the CDNT by assessing and advising on resource requirements. • Provide operational support and supervision to the administration staff within the CDNT. • Ensure that identified equipment within the CDNT is serviced in accordance with operational and safety standards. • Ensure that all expenditure within the team is processed in line with policy, e.g. ensure purchase orders are written and approved, and receipt of goods confirmed, etc. • Develop and establish effective communications processes within the CDNTs and between other CDNTs and departments within Enable Ireland. • Take a lead role in the day-to-day management of ICT systems for the CDNT. • Take a lead role within the team for ensuring that the central filing system is maintained, and that the archiving and storage of service user files is carried out in line with Data Protection and Information Management policies. • Schedule meetings, both internal and external, as requested by the CDNM. • Screen phone calls, enquiries, and requests on behalf of the CDNM, and respond where appropriate. • Actively participate in team and other meetings. • Carry out other administration tasks to support the CDNT, which will vary on a daily basis. To minimise exposure to breaches of GDPR, strict compliance is required in the course of carrying out the duties of this job and working with others. This will include, but is not limited to, compliance with Enable Ireland’s suite of GDPR Policies & Procedures, attending all GDPR Training sessions, and ensuring personal responsibility for implementing safeguards and measures as directed. Terms & Conditions: Responsible to: Children’s Disability Services Manager, or delegated manager. Probation: A probationary period of 6 months applies, wherein three probationary meetings will take place to review your performance and suitability for appointment. The probationary period may be extended or terminated for any reason at Enable Ireland’s discretion. Salary: The current salary scale for this post is €48,624 – €58,837 pro-rata per annum. Salary scales are subject to LSI’s (Long Service Increments). This pay scale is subject to increases in 2026 in accordance with the recent WRC agreement towards enhanced pay adjustments in Section 39 organisations. Annual leave: Annual leave entitlement is 30 days per annum pro-rata, and proportionately less for less than 12 months service. Pension: Enable Ireland operates a contributory pension scheme which all employees may join following their start date. Medical: The successful candidate will be required to undergo a medical assessment. Garda Clearance / Police Clearance: These will be required for all prospective employees who will undertake relevant work or activities relating to children or vulnerable persons. Sick Leave: All periods of sickness exceeding two days must be medically certified. Weekly medical certificates are required thereafter. The Company reserves the right to have you examined by its own Doctor after 3 months continuous sick leave. Upon completion of 6 months continuous service with the Company, sick pay will be as follows: Full pay less social welfare for the first 13 weeks of sickness in any 12 month rolling period, and half pay less social welfare for a further (13) weeks. Redeployment: In exceptional circumstances, the organisation reserves the right to redeploy you to an alternative role that is suitable to your skills and experience. A. Qualifications and Experience: • Department of Education Leaving Certificate Examination, or completion of a relevant examination at a comparable standard in any equivalent examination in another jurisdiction, or a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Quality and Qualifications Ireland (QQI). • A minimum of five years recent, relevant experience working in a similar role. B. Organisational and Professional Knowledge: • Broad knowledge of the Enable Ireland organisation and the job. • Knowledge of the ethos and model of working in Enable Ireland. • Proficiency and experience in Microsoft Office, in particular Word and Excel. • Excellent typing skills. • Knowledge of office management and communication systems and procedures. • Demonstrates a person centred approach. CORE COMPETENCIES The post holder will demonstrate an ability to: C. Planning and Organising of Activities and Resources: • Excellent organisation skills. • Excellent time management skills and ability to multitask. • Ability to prioritise workload and problem solve. • Strong analytical skills with good attention to detail. • Experience of client database systems. • Experience of managing office systems. • Understands the importance of policies and procedures and implications of same. D. Integrity and Decision Making: • Respects the policies of Enable Ireland in relation to confidentiality, maintaining boundaries, and dignity and respect. • Discretion and trustworthiness: you will often be party to confidential information. • Demonstrates honesty, integrity, and holds a strong code of ethics. • Exercises excellent judgment and decision making skills. • Demonstrates a reflective approach when dealing with problems. E. Building and Maintaining Working Relationships: • Excellent communication and interpersonal skills. • Excellent written skills and ability to present work clearly and effectively. • Excellent customer focus. • Excellent interpersonal skills. • Demonstrates active listening skills. • Demonstrates tact and diplomacy. • Holds an awareness of the importance of confidentiality and discretion. F. Team Working: • Demonstrates an understanding of team working. • Demonstrates flexibility and the ability to work effectively as part of a wider team. • Demonstrates conflict management skills. G. Special Aptitudes and Circumstances: • Solution focussed approach. • Is flexible and adaptable to meet unanticipated demands. • Displays enthusiasm and motivation to work. • Demonstrates a proactive approach to overall performance. • Thinks creatively and implements solutions for everyday problems.
Administrator
SALARY SCALE: €28,347 - €43,821 p.a. pro rata JOB DESCRIPTION JOB SYNOPSIS: To provide high quality administrative support for all activities carried out in the School of Medicine in the Clinical Academic Liaison Office, Clinical Education and Research Centre, University Hospital Limerick and in the first instance, to provide frontline support for students and staff of the BMBS programme. Working as part of the administrative team within the school, this post will contribute to the overall efficient administrative operation of the school. KEY ACCOUNTABILITIES:
