CANDIDATE INFORMATION BOOKLET Open competition for appointment to the position of: Clerical Officer(s) Ref TIIR1720 Transport Infrastructure Ireland Closing date: Friday 27th November 2020 at 12 noon PLEASE READ CAREFULLY Transport Infrastructure Ireland is committed to a policy of equal opportunity. GDPR Privacy Statement is appended to the back of the booklet Contact: TII Careers Team at TIIjobs@rsmireland.ie URL : www.tii.ie clerical officer(s) Transport Infrastructure Ireland TITLE OF POSITION : Clerical Officer(s) EMPLOYER: Transport Infrastructure Ireland LOCATION: The successful candidate will be based in TII Offices on Parkgate Street, Dublin 8, or such other place as determined by TII. *Note that due to current Covid-19 circumstances, TII staff are temporarily working remotely No. of Positions: Three DIVISION/DEPT: The successful candidate(s) may be appointed by TII to any one of its Divisions: - Capital Programme - Commercial Operations - Business Services - Professional Services - Network Management - Corporate Services REPORTING TO: Line Manager GENERAL Transport Infrastructure Ireland (TII) was set up to deliver and operate safe and efficient light rail and national road networks. TII’s mission is to deliver transport infrastructure and services that contribute to the quality of life of the people of Ireland and support the country’s economic growth. TII’s ability to deliver and operate light rail and roads networks efficiently is recognised, as evidenced by the portfolio of National Development Plan (NDP) 2018–2027 investments entrusted to TII and its partners to deliver. Under the NDP 2018–2027 there are three areas under the remit of TII which identify key priorities: 1) Investment in public transport infrastructure to be delivered in line with the Transport Strategy for the Greater Dublin Area 2016-2035 and our partners at the National Transport Authority (NTA). The Plan commits to the undertaking of appraisal, planning and design of Luas network expansion to Bray, Finglas, Lucan and Poolbeg. Importantly, the Plan also sets out a firm commitment to deliver a metro rail system known as MetroLink that will run from Swords to Charlemont, connecting Dublin Airport with the city centre and providing interchanges with other public transport services including Iarnroid Eireann at Glasnevin, the DART at Tara Street and Luas at O’Connell Street and Charlemont. 2) Investment in national roads infrastructure will be delivered in accordance with the guiding principles of the Department of Transport’s Strategic Investment Framework for Land Transport, and the strategic outcomes of the National Planning Framework. A number of the major road projects to be delivered are set out in the National Development Plan. 3) Investment in maintenance and renewal expenditure will increase over the lifetime of the National Development Plan to meet the required investment levels for the current transport network and for new projects as they come into service. TII’s ambitious plans will drive Ireland’s long term economic, environmental and social progress across all parts of the country over the next decade. The National Development Plan (NDP), which is aligned with the delivery of the objectives of the National Planning Framework, sets out a significant level of investment which will underpin the National Planning Framework and drive its implementation over the next ten years. To find out more about TII visit www.tii.ie BACKGROUND TII wishes to recruit three Clerical Officers to provide clerical/administrative support to one or more of the Divisions mentioned above, each of which has a number of departments. These Divisions provide a wide range of technical, professional, commercial and support services in order to deliver upon TII’s objectives across projects, corporate activities and commercial operations. Successful applicants can expect a challenging, diverse and progressive environment within TII. The successful candidate (s) will be focused on ensuring that the wide range of administrative roles and functions are undertaken to the highest standards and in a timely and consistent manner. ROLE, DUTIES AND RESPONSIBILITIES The principal duties of the position will include: · Organising meetings, preparing meeting packs, taking minutes, recording actions · Monitoring and reporting on department/project/contract correspondence · Preparation of correspondence and reports · Assisting with preparation of presentations as required · Receipt and filing of incoming and outgoing correspondence including copying and distribution of same and tracking of progress as necessary · Answering/making telephone calls (internal and external), dealing with emails from internal and external parties etc. · Using Microsoft Office packages (Word, Excel, Outlook and Powerpoint in particular) · Creating / maintaining good quality and effective records/filing systems · Maintaining individual or team diaries · Conducting routine accounts work, raising purchase orders, processing invoices and preparing spreadsheets · Working with Word, Excel, databases etc. – data entry and data checks/reviews · Filing, document recording, document searches – using document control systems as required · Providing assistance on MS Teams/ other shared access platforms and file repositories · Supporting fellow team members and line managers as may required · The provision of cover for TII Reception as may be required in the absence of reception staff. · Undertaking such tasks and duties as may be assigned appropriate to the grade. Note: The functions and responsibilities assigned to this position are based on the current stated role and may be changed from time to time. The person appointed will be required to demonstrate the flexibility necessary to fulfil other roles and responsibilities at a similar grade within TII. ESSENTIAL REQUIREMENTS Character Each candidate must be of good character. Health A candidate for and any person holding the role must be fully competent and capable of undertaking duties attached to the role and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Education & Experience The successful candidate will be required to demonstrate the key competencies for a Clerical Officer position, as well as the following experience and job-specific requirements: Essential Eligibility Criteria · Leaving Certificate or equivalent · At least 1 years’ relevant and satisfactory experience of working in a busy office environment. Desirable Attributes for this role: · Excellent verbal and written communication skills, in particular letter and/or report writing, telephone skills and strong interpersonal skills. · Intermediate to advanced level MS Office experience – particularly Word, Excel and MS Teams and preferably some PowerPoint, plus the ability to pick up other software/systems quickly · Proven data gathering, recording and processing skills · A highly motivated team player, with strong multitasking capabilities · Excellent organizational skills · Ability to work to tight deadlines and prioritise tasks effectively and efficiently. · Proactive and able to demonstrate initiative · An attention to detail and accuracy at all times even when conducting routine/repetitive work · Good judgement and able to demonstrate a focus on quality of output · Be willing to learn Note: In order to assure the shortlisting panel that you satisfy these requirements you must explicitly reference how you meet the requirements in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages. Candidates who come under consideration following the final selection stage will be required to provide documentary evidence of their eligibility, including qualifications and evidence of fluency in the English language. Candidates who are unable to show that they hold the required qualifications may be withdrawn from the competition at any stage. An invitation to interview or any element of the selection process is not acceptance of eligibility. PRINCIPAL CONDITIONS OF SERVICE Pay The scale of pay for Clerical Officer as of 1 October 2020 is as follows: Personal Pension Contribution (PPC) Pay Scale: €24,586- €40,592 personal pension contribution (PPC) rate. This salary is payable to an individual who is required to make a personal pension contribution (PPC) to their main pension (in general those persons whose initial appointment to the Public Service is on or after 6th April 1995). This rate will apply where the appointee is a new entrant or an existing civil or public servant appointed on or after 6thApril 1995 and is required under law to make a personal pension contribution. Non PPC Scale: €25,324 - €38,659 non personal pension contribution (non-PPC) rate. This salary is payable to an individual who is not required to make a personal pension contribution (PPC) to their main pension scheme. N o t e: · Entry salary will be at the minimum point of the scale and will not be subject to negotiation · Different pay and conditions may apply if, immediately prior to appointment, the appointee is already a serving Civil Servant or Public Servant · The rate of remuneration may be adjusted from time to time in line with Government pay policy. Tenure Full time, permanent position subject to satisfactory completion of probation period. Annual Leave The appointee will be entitled to 22 days annual leave a year rising to 23 after 5 years’ service, 24 after 10 years’ service, 25 days after 12 years’ service and 26 days after 14 years’ service. This leave is exclusive of public holidays.
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