Clerical Officer jobs in Dublin
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Applications are invited from suitably qualified persons for the following position: Development Officer City of Dublin Youth Services (Permanent Position with effect from 1st July 2025) Ref:DOP25 City of Dublin Education and Training Board (City of Dublin ETB) was established on 1st July 2013 under the Education and Training Boards Act, 2013. City of Dublin ETB has 3,000 employees and an annual budget of €580m. It is the state education and training authority for Dublin city and serves the area covered by Dublin City Council. This provision is delivered to over 48,000 learners (20,000 full-time and 28,000 part-time) and is supported by a range of services including a psychological service, a curriculum development unit, a buildings maintenance unit and Head Office staff in Ballsbridge. It also has statutory responsibility for supporting the provision, coordination, administration and assessment of youth work services in Dublin city and is the lead partner for Music Generation Dublin City. City of Dublin ETB is also responsible for the national awarding authority for student grants in Ireland, Student Universal Support Ireland (SUSI). City of Dublin ETB provides a range of services through City of Dublin Youth Services including: • Administering grant aid to youth services and projects in Dublin City on behalf of the Department of Education & Youth • Administering grant aid to interim drugs task force projects on behalf of the Drugs Policy Unit of the Department of Health • Ensuring value for money in funded organisations • Ensuring the efficiency and effectiveness of management structures at local level, monitoring activities, expenditure and general governance of funded organisations • Assisting youth projects/services and voluntary youth clubs/groups to develop and deliver services and supports to young people. • Implementation of Quality Initiatives Proposed Timeframe: Shortlisting will take place beginning: 6th May 2025 Interviewing to commence week commencing: 19th May 2025 *All dates are subject to change and are for guidance only Location of Position: The position will be based in City of Dublin Youth Services, 70 Morehampton Road, Donnybrook, Dublin 4, D04 X797. Salary: Starting pay will be at the minimum point of the scale, €73,958. This is not negotiable. An incremental salary scale applies thereafter. Previous public sector experience may be eligible for incremental credit, to be determined upon appointment. Annual Leave: 29 working days per annum. Hours of Work: 35 hours per week. Summary of Position: This is a management role, reporting to the Director of City of Dublin Youth Services with responsibility for overseeing the administration, coordination, assessment and support and development of youth work within City of Dublin. Declaration: Applicants will be required to declare whether they have previously availed of a Public Service scheme of incentivised early retirement, including schemes not specifically mentioned above. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment. Referees: Candidates must supply details of two referees on their application form, please note that these referees should have knowledge of you and your work to whom professional reference can be made. One of which should be your current or most recent employer. Referees may be contacted pre or post interview directly by City of Dublin ETB at its convenience and without further notice to candidates. Notes: • Please note that it is the responsibility of the applicant to ensure that all applications are received on time. Any technical difficulties encountered by the sender when forwarding applications are not the responsibility of City of Dublin ETB. Therefore, candidates are strongly advised to submit applications well before the 12 Noon deadline on the specified closing date. • Your application will be assessed on the information you submit. Please ensure all sections are completed fully and accurately, giving clear evidence of qualifications, skills and experience. Incomplete applications may not be considered. • All enquiries regarding your application should be made to applications@cdetb.ie. You must use the post reference in the subject line of the email. • Providing incorrect information or deliberately concealing any relevant facts may result in disqualification from the selection process or, where discovery is made after appointment, in summary dismissal. • Selection will be by the way of a competitive interview which will focus on the key skills and duties of the role and the competencies associated with roles at this level. • Any travel or other expenses incurred by candidates whilst undertaking or attending any elements of the selection process will not be refunded by City of Dublin ETB. Completed online applications should be submitted no later than: 12 noon on Tuesday 6th May 2025 Late applications will not be accepted. Shortlisting may take place. Canvassing will disqualify. City of Dublin Education and Training Board is an equal opportunities employer. Please see Information Guide for further details.
Grade IV - Assistant Staff Officer
Applications are invited from suitably qualified persons for the following positions: Grade IV – Assistant Staff Officer (Permanent Positions) Ref: G4P25 City of Dublin Education and Training Board (City of Dublin ETB) was established on 1st July 2013 under the Education and Training Boards Act, 2013. City of Dublin ETB has 3,000 employees and an annual budget of €580m. It is the state education and training authority for Dublin city and serves the area covered by Dublin City Council. This provision is delivered to over 48,000 learners (20,000 full-time and 28,000 part-time) and is supported by a range of services including a psychological service, a curriculum development unit, a buildings maintenance unit and Head Office staff in Ballsbridge. It also has statutory responsibility for supporting the provision, coordination, administration and assessment of youth work services in Dublin city and is the lead partner for Music Generation Dublin City. City of Dublin ETB is also responsible for the national awarding authority for student grants in Ireland, Student Universal Support Ireland (SUSI). Please note that a Panel will be formed from which any permanent vacancies that may arise will be filled throughout the scheme. Proposed Timeframe: Shortlisting will take place week commencing: 19th May 2025 Interviews will commence week beginning: 9th June 2025 *All dates are subject to change and are for guidance only Location of Positions: Vacancies may initially be based within City of Dublin ETBs Head Office and also throughout the organisation in our schools/colleges and centres. Head Office Departments – Finance, HR, Corporate Services, IT City of Dublin ETB outside Head Office: Schools & Colleges, Adult Education, Training Centres, Youthreach Centres, Prisons and any other centres under the aegis of City of Dublin ETB. Vacancies that arise within SUSI will not be filled from this competition. Salary: For persons entering public service for the first time, starting pay will be at the minimum point of the Grade IV salary scale, €38,217 p.a. This is not negotiable. An incremental salary scale applies thereafter. Previous public sector experience may be eligible for incremental credit, to be determined upon appointment. Annual Leave: 23 working days per annum (pro rata) Hours of Work: 35 hours per week. Declaration: Applicants will be required to declare whether they have previously availed of a public service scheme of incentivised early retirement, including schemes not specifically mentioned above. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Public Service employment and/or where they have received a payment-in-lieu in respect of service in any Public Service employment. Referees: Candidates must supply details of two referees on their application form, please note that these referees should have knowledge of you and your work to whom professional reference can be made. One of which should be your current or most recent employer. Referees may be contacted pre or post interview directly by City of Dublin ETB at its convenience and without further notice to candidates. Notes: • Please note that it is the responsibility of the applicant to ensure that all applications are received on time. Any technical difficulties encountered by the sender when submitting applications are not the responsibility of the City of Dublin ETB. Therefore candidates are strongly advised to submit applications well before the 12 noon deadline on the specified closing date. • Your application will be assessed on the information you submit. Please ensure all sections are completed fully and accurately, giving clear evidence of qualifications, skills and experience. Incomplete applications may not be considered. • City of Dublin ETB may contact the named referees and/or employers for a reference should you be called to interview. • Selection will be by the way of a competitive interview which will focus on the key skills and duties of the role and the competencies associated with roles at this level. • All enquiries regarding your application should be made to applications@cdetb.ie. You must use the post reference in the subject line of the email. • Providing incorrect information or deliberately concealing any relevant facts may result in disqualification from the selection process or, where discovery is made after appointment, in summary dismissal. • Any travel or other expenses incurred by candidates whilst undertaking or attending any elements of the selection process will not be refunded by City of Dublin ETB. Completed online applications should be submitted no later than: 12 noon on Monday 19th May 2025 Late applications will not be accepted. Shortlisting may take place. Canvassing will disqualify. City of Dublin Education and Training Board is an equal opportunities employer. Please see Information Guide for further details.
Administrator Booking Officer
background The Sign Language Interpreting Service (SLIS) is an independent body, funded and supported by the Citizens Information Board (CIB), to develop, promote and deliver quality sign language interpreting services to the Deaf community in Ireland, including face to face and remote services . SLIS is working to enhance the availability and quality of sign language interpreting in Ireland in response to the National Disability Inclusion Strategy 2017-2021 and the Irish Sign Language Act 2017. Nature and scope The SLIS Administrator provides administrative support to SLIS services including the referral service, social fund, emergency services, access support service and IRIS (Irish Remote Interpreting Service), as well as general organisational administration. main responsibilities Administration 1. Deal appropriately with all relevant telephone, letter and personal enquiries. 2. Assist in the production of documents and materials. 3. Maintain an efficient records management system and assist in the preparation of administration and management reports. 4. Maintain the office in relation to office supplies, upkeep of equipment, and maintenance of premises. 5. Organise meetings, arranging the venues and necessary facilities, informing participants and taking minutes of meetings as required. 6. Be aware, and on occasion, co-ordinate the diaries of team members as required. Booking and Referral System 7. Manage the day to day operation of the booking and referral system by ensuring the database of interpreters and service users is maintained and interpreters have been correctly allocated to each assignment. 8. Respond in a timely and accurate manner to all booking and referral enquiries. 9. Administer Service Level Agreements with interpreters, as appropriate. 10. Support Deaf citizens to get appropriate access the services through the provision of sign language interpreting. 11. Provide information to service providers on good practice for organising sign language interpreting services. 12. Liaise with interpreters and service users. 13. Liaise with external technical support in relation to the development of the SLIS website and Booking System. General 14. Participate in Performance Management Development System (PMDS) 15. Attend agreed training and development courses to maintain and improve performance including Irish Sign Language, if required. 16. Provide administrative & other supports to the work undertaken by SLIS and its working groups as required. 17. Undertake such other duties as may be agreed from time to time with the Manager, SLIS. Terms of Employment Reports to The SLIS Manager. Location Your place of work will be SLIS, Deaf Village Ireland, Cabra, Dublin 7. Hours Hours of work are 35 hours per week. Flexible working hours may be required on occasion. Time off in lieu may be accumulated with prior agreement with the Manager. Salary The appropriate SLIS Salary scale is €28,330 - €43,280 pro-rata. It is anticipated that new entrants to SLIS will be appointed on the 1st point of the scale. Incremental credit, should it be awarded, will be based on previous relevant experience as set out on the application form and covering letter. Annual Leave This post equates to 23 days per year pro-rata for part time staff, exclusive of public holidays. Superannuation A superannuation scheme is in place. Eligibility criteria apply. Duration Fixed term contract for 4 months, with potential to extend for up to a further 4 months. These arrangements may be subject to change or review at the request of either you, SLIS Manager or the Board of Management. Person Specification · Experience working in an administration role · Excellent organisational and record keeping skills, with strong attention to detail. · Good IT abilities, including Microsoft Outlook, Word, Excel, Skype · Self-starter with ability to work on own initiative and manage own workload effectively. Desirable · Knowledge or experience working with the Deaf community · Competency in Irish Sign Language · Skills or experience working with IT programmes Additional promotional, financial or other administrative experience
Information Security, Risk & Compliance Officer
Information Security, Risk & Compliance Officer Glanbia plc The Opportunity The Information Security, Risk & Compliance Officer is responsible for defining and executing the organisation’s security strategy, ensuring robust protection against cyber threats while maintaining regulatory and legal compliance. They are a senior IT leader and the principal advisor to the Chief Digital Transformation Officer (CDTO) on information security, risk, and compliance topics. This role ensures security policies and frameworks are embedded into IT operations, while proactively mitigating emerging threats and safeguarding critical systems and data. Primary responsibilities for this role will include: Where and how you will work The opportunity will be based in our offices in Citywest, Dublin 24. About Glanbia The Glanbia Group comprises three divisions: Glanbia Performance Nutrition , Glanbia Nutritional's, and Joint Ventures . Collectively and with our partners we offer an incredible breadth of expertise in nutrition. We employ a team of 6,000 people, work with global food and beverage companies, and sell our award-winning and market-leading products in 130 countries worldwide.
HR Officer
In Person HR Officer Grade IV Full time 12 Month Specified Purpose Contract Essential Qualifications for Applicants: SALARY SCALE: Successful candidates will be paid in line with HSE revised consolidated pay scales, i.e., Grade IVHSE Salary Scale Grade IV Point 1: €35,256 to Point 12: €54,370 LSI pro rata per annum. HOURS OF WORK : 35 hours per week. LOCATION: The successful candidate will be based Ballymun Headquarters. Should you have no prior public sector experience you will be placed on point 1 of the pay-scale above To Apply: 1. A comprehensive CV, detailing education, skills, career history, experience. 2. A short cover letter/personal statement (i.e., no more than 2 pages) outlining why you wish to be considered for the post and where you believe your skills, experience and values meet the requirements of the position of HR Recruitment Officer with St. Michael’s House. Informal enquiries to Keerthi Toshniwal at keerthi.toshniwal@smh.ie Only candidates shortlisted for interview will be contacted. Job offer is subject to approval under the process of funded posts in Disability Services in the HSE and Section 38 Agencies. A panel may be formed for a 12 month period to fill future vacancies Closing date : 13th May 2025 at 5:00 pm In Person Interviews will take place week commencing 20th May 2025 St. Michael’s House is an equal opportunities employer
HR Officer
In Person HR Officer Grade IV Full time Permanent Essential Qualifications for Applicants: SALARY SCALE: Successful candidates will be paid in line with HSE revised consolidated pay scales, i.e., Grade IVHSE Salary Scale Grade IV Point 1: €35,256 to Point 12: €54,370 LSI pro rata per annum. HOURS OF WORK : 35 hours per week. LOCATION: The successful candidate will be based Ballymun Headquarters. Should you have no prior public sector experience you will be placed on point 1 of the pay-scale above To Apply: 1. A comprehensive CV, detailing education, skills, career history, experience. 2. A short cover letter/personal statement (i.e., no more than 2 pages) outlining why you wish to be considered for the post and where you believe your skills, experience and values meet the requirements of the position of HR Recruitment Officer with St. Michael’s House. Informal enquiries to Keerthi Toshniwal at keerthi.toshniwal@smh.ie Only candidates shortlisted for interview will be contacted. Job offer is subject to approval under the process of funded posts in Disability Services in the HSE and Section 38 Agencies. A panel may be formed for a 12 month period to fill future vacancies Closing date : 06th May 2025 at 5:00 pm In Person Interviews will take place week commencing 13th May 2025 St. Michael’s House is an equal opportunities employer
Catering Officer
Responsibilities & Accountabilities: • Be accountable and responsible for the highest quality in delivering catering services and act accordingly in respect of Food Hygiene and Health & Safety current legislation i.e. HACCP • Ensure that the Catering Policies, Procedures and Guidelines are in place, and compliant with all relevant standards and legislation. • Gather information in relation to meals, deal with customer queries and complaints when appropriate and compile reports for the Catering Manager. • Check, audit and ensure all areas in the Catering Department are maintained in a hygienic condition and that cleaning schedules are monitored, appropriate and completed. • Ensure that all meals are prepared on schedule for patients and staff and are within nutritional and dietetic control guidelines. • Investigate, report and correct complaints regarding the meals service or any other customer service issues and complete non-conformance documents when necessary Please refer to full job descritpion for complete list of duties and responsibilities
Clerical Officer
Job Purpose: The purpose of the Clerical Officer Grade III is to provide exceptional service delivery within the CVRRE Directorate in consideration of Patient Care and the Departmental Administration Team. The Clerical Officer Grade III will ensure that all duties, roles and responsibilities are completed to the required operational standards in line with the competency framework. KEY RESPONSIBILITIES Key Role and Responsibilities include and are not limited to the following: Service Delivery General Responsibilities and Accountabilities 1. Confidentiality You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality. 2. Policies & Procedures You are required to familiarise yourself with and adhere to all policy and procedural documents relevant to your position. 3. Hygiene Standards The highest standard of hygiene must be maintained in the Hospital at all times and all staff members are responsible for ensuring compliance with the Hospitals requirements and standards with regard to hygiene. It is the responsibility of all staff to have a fundamental understanding of their individual responsibility in maintaining departmental & site hygiene standards. 4. Health and Safety Ensure that effective safety procedures are in place to comply not only with the Safety, Health and Welfare at Work Act 2005 but also within the spirit of the Hospital’s mission, vision and values, and they are known and followed by staff. You are required to familiarise yourself with the requirements of employees under the Safety, Health and Welfare at Work Act 2005 and to promote a work environment that is compliant with the Safety, Health and Welfare at Work Act 2005. Each staff member is individually responsible for ensuring that the Hospital remains a safe place to work. 5. Information Technology Ensure the most effective and efficient use of developments in information technology for administrative support in a manner, which integrates well with systems throughout the organisation. 6. Business Continuity Management Business Continuity Management (BCM) is a holistic management process that identifies potential impacts that threaten an organisation and provides a framework for building resilience and the capability for an effective response that safeguards the interests of its key stakeholders and reputation” (BS 25999) All Staff employed in the Mater Misericordiae University Hospital are obliged to: - make themselves familiar with the Organisational Business Continuity Plan - attend BCM education sessions provided for them - make themselves familiar with their individual roles as set out in their departmental business continuity plan if applicable and or the Organisational business continuity plan Note: The duties and responsibilities contained in the job description are a reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the Hospital. They are not exhaustive and may be reviewed by the Administration Team Manager at any stage. The incumbent will be required to maintain, enhance and develop their professional knowledge, skills and aptitudes necessary to respond to a changing climate. Qualifications Leaving Certificate or equivalent (Relevant FETAC Level 5 or High School qualification) Experience 3-6 months administrative/clerical experience OR Proven record of completed equivalent clerical / administration work experience in a healthcare setting Professional Skills/Core Competencies Ability to work in a pressurised environment with good time management skills Ability to communicate effectively and work well within in a team Good level of administration skills with knowledge of administrative software Ability to multitask and prioritise Planning and organisational skills Ability to provide innovative solutions to problems Demonstrate flexible and adaptable approach to service needs Ability to work to a high level of discretion/confidentiality Other Skills Results-oriented work ethic Ability to maintain resilience and composure Salary: €30,810 - €47,948 per year
Clerical Officer, Acute Neuroscience, Speciality & Rehabilitation Medicine
Job Purpose: The purpose of the Clerical Officer Grade III is to carry out administration duties on the wards including filing, answering phones, monitoring the reception desk and door and carrying out admin duties to support nursing on the ward. The Clerical Officer Grade III will ensure that charts are provided and tracked to correct location, they will be responsible for charts and to have all completed to the required operational standards in line with the competency framework. This role will be for a fixed purpose full time contract to cover career break. For informal enquiries, please contact Laura Brodigan, Administration Team Manager ANSRM, LauraMcEvoy@mater.ie We reserve the right to close this competition early if we receive a high volume of applications
Museum Security Officer
The Gallery wishes to recruit Museum Security Officers (MSO) on a temporary basis in the Operations Department. The purpose of the role is to provide a visible security presence and be vigilant at all times while on active foot patrol in the public areas and exhibition galleries. In addition, the MSO will contribute to a positive visitor experience in the Gallery. Reporting to a Security Supervisor (or nominated deputy), the MSO will: · Provide front of house security and surveillance in the Gallery · Monitor and report security, safety and fire incidents to the supervisor on duty and complete the required documentation · Participate in investigations regarding loss and assist with resolutions · Complete the tasks outlined in the Security and Safety Management Plan · Provide information to visitors about the Gallery’s exhibitions, events, activities and services · Adhere to all of the Gallery’s policies, procedures and instructions from Security Supervisors (or nominated deputies) · Conduct other duties as required The successful candidate should demonstrate the appropriate experience as outlined below: · Experience in using security, safety and fire equipment · Basic IT knowledge of MS Office packages · Relevant educational background in Security is preferable · Previous work experience in a museum, arts or cultural environment is desirable · Ability to speak foreign languages is advantageous · Participate in job-related training in order to refresh and / or upskill professional development Skills, Talent and Abilities · A proven record of remaining calm while working under pressure when dealing with incidents · An ability to make sound judgements in emergency situations · A track record of working on own initiative whilst being part of a larger team · Exceptional interpersonal and communication skills coupled with a professional, polite and courteous manner when dealing with staff and visitors · An energy, enthusiasm and a willingness to contribute effectively to a positive visitor experience and keep abreast of Gallery-wide activities · A positive, flexible and proactive approach to work allied with an ability to deliver an effective security presence at the Gallery Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. Gallery work environment The MSO is required to work predominately indoors. Nonetheless, on occasion, outdoor work is required such as foot patrol. It is imperative to note that successful candidates should be physically fit and willing and able to perform all tasks associated with this post. Conditions of employment This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland. Citizenship Requirements Eligible candidates must be: 1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or 2. A citizen of the United Kingdom (UK); or 3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or 4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission. Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4. To qualify candidates must be eligible by the date of any job offer. Job Details and Application Information Hours of Work : Full Time As per Circular 14/2022: Revision of Working Hours in the Civil Service, in this regard, a minimum floor of 35 hours per week will apply. This is subject to change, based on local/national agreements. Salary: Salary will be in accordance with point 1 of the NGI Attendant Grade, Tier 1 Band 2 (PPC) pay scale €1373.44 gross per fortnight as per 1 March 2024 pay adjustments. Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment. Annual Leave : The successful candidate will be entitled to 24 days of annual leave pro rata. Superannuation : The successful candidate will be placed on the public sector pension scheme. Contract duration: Fixed Term Contract – 15 weeks Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice . How to apply To apply for this position, please provide the following documents (in PDF Format: · A cover letter, which should be no more than two pages · A CV, which should be no more than two pages Panel Candidates should note that at the end of the candidate assessment process a panel of successful candidates may be formed based on order of merit, from which future positions may be filled. Closing date for receipt of applications : 14 May 2025 Interviews will be scheduled in May / June 2025 At the National Gallery of Ireland, we value equity, diversity and Inclusion we recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know. The National Gallery of Ireland is an equal opportunities employer
