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Sort by: relevance | dateMedical Secretary / Administration Role
Medical Secretary/Administration Role Maternity Cover Needed - 29 hours per week Experience working in a G.P. surgery or hospital environment is preferable. Job Type: Maternity Leave Cover Schedule: Day shift - Tuesday to Friday Work Location: In person Job Type: Fixed term Contract length: 3 months or more. TBD Ability to commute/relocate: Raheny, County Dublin: reliably commute or plan to relocate before starting work (preferred) Experience: Medical Secretary: 1 year (required) Language: English (required) Work authorisation: Ireland (required) Work Location: In person
Pathways To Net Zero - Energy Team Lead
Pathways to Net Zero- Energy Team Lead Belfast Fixed Term until September 2027 35 hours per week £32,083 per annum Job Role The Pathways to Net Zero will guide participants from 300 homes to improve the energy efficiency of their homes to improve their health, save money and move towards Net Zero greenhouse gas emissions: 300 homes to be made more energy efficient Participants to become aware of energy saving measures Identify required property interventions Homes to make 10% savings on energy bills per year Key Responsibilities The Energy Team Lead will ensure that the project runs smoothly on a daily basis, while ensuring it is achieving KPIs, on budget, on target and delivered to a high standard. Duties will include: Leading on the recruitment of participating households. Ensuring that householders are signed up and commit to the whole programme including an evaluation stage. Maintaining the data collection software system for recording baseline and ongoing household data. Line management of the Coaches- this will include monitoring of workload, regular supervisory meetings and annual appraisals. Allocation of workload to Coaches and the fulfilment company. Determining appropriate actions following visits (for example whether to replace electrical appliances or heating systems). Order large cost items such as repairs to heating systems and solar panels. Essential Criteria: 5 GCSE’s at grade C and above including English & Maths, or equivalent qualifications. Experience of business-to-business communication Sound knowledge of ICT including all Microsoft Office applications (Word, Excel, PowerPoint, Outlook, internet etc.) and using a CRM system Desirable Criteria: Minimum of 1 Years’ experience in a supervisory role Experience of working with disadvantaged people would be desirable (but not essential). ILM Level 3 in Leadership and Management or equivalent Full & clean drivers licence and access to a car or other suitable means of transport Closing date 7th September 2026 at 5:00pm
CEO
POSITION SUMMARY: The Chief Executive Officer (CEO) provides strategic, organisational and values-based leadership to Jigsaw, ensuring the organisation continues to deliver high-quality, accessible and impactful youth mental health services that improve outcomes for young people across Ireland. The CEO holds responsibility for the overall implementation of the strategic direction, operational sustainability and continued development of Jigsaw. Reporting to the Board of Directors through the Chairperson, the CEO will implement Jigsaw’s strategic plan, building on a strong foundation of service excellence, innovation and national impact. The CEO will strengthen and maintain Jigsaw as a trusted national leader in early intervention and youth mental health, strengthening the organisation’s voice, influence and impact across Ireland. The CEO will lead Jigsaw through its next phase of development, inspiring and enabling a strong Senior Management Team to deliver on the organisation’s strategic ambitions. Working in partnership with the Board of Directors, the CEO will provide strategic leadership, ensure effective governance and financial stewardship, and drive organisational performance and sustainability. The role will champion innovation, collaboration and continuous improvement, ensuring Jigsaw remains responsive to the evolving needs of young people, families and communities while strengthening its impact within the youth mental health sector. The ideal candidate will bring significant senior leadership experience within the non-profit, healthcare, mental health, public service or other relevant sectors. They will have a strong track record in delivery, strategic planning, organisational development, stakeholder engagement and leading complex organisations through growth and change. This is a highly visible leadership role requiring an exceptional relationship-builder who can engage confidently with a diverse range of stakeholders including young people and families, staff, funders, Government departments, the HSE, policymakers, statutory agencies and community partners. The role will involve media exposure and appearances before parliamentary committees from time to time. The successful candidate will lead a highly capable Senior Management Team, to support Jigsaw’s continued growth and impact. Please Note: The role is offered on a full-time, five-year fixed-term contract, any extension or renewal will be subject to the Board’s approval. The role is Dublin-based, operating within a hybrid model with a minimum of three days per week onsite in the National Office. The Board is also open to considering candidates on a secondment basis, where appropriate. KEY RESPONSIBILITIES: Leadership
Fire Warden
Job Purpose The Fire Warden is responsible for promoting and maintaining a safe environment for all residents, staff, contractors, and visitors within the Emergency Accommodation Centre. The role focuses on fire prevention, emergency preparedness, evacuation management, and ensuring compliance with Irish fire safety legislation and organisational policies. Working within an accommodation service supporting people displaced by the war in Ukraine, the Fire Warden plays an important role in protecting vulnerable residents through proactive safety measures, regular inspections, effective communication, and calm leadership during emergencies. Key Responsibilities Fire Safety Working Conditions The contract will be fixed-term, to run until 20 November 2026. The role requires regular patrols throughout the accommodation facility, including internal and external areas, the ability to climb stairs, respond quickly to emergencies, and remain standing or walking for extended periods. Shift work is required to ensure continuous fire safety coverage (flexibility and availability to work whenever rostered, Monday to Sunday, rotating shifts - morning, afternoon or night sfifts). Equal Opportunities Deer Park Accommodation is committed to providing equal opportunities in employment and creating an inclusive environment where all employees and residents are treated with dignity, fairness, and respect, regardless of age, gender, disability, race, religion, sexual orientation, marital status or family status. Health & Safety All employees are required to comply with organisational Health & Safety policies and procedures, participate in mandatory training, and take reasonable care for their own safety and that of colleagues, residents, contractors, and visitors.
Trainee Admin Assistant
Trainee Admin Assistant (Skills & HR) Contract: Fixed Term Traineeship Salary: £13.45 per hour Closing Date: 14 September 2026 Do you have an interest in film, television, animation, gaming or other screen industries? Join us as a Trainee Admin Assistant and gain hands-on experience while developing essential skills in administration, project coordination, stakeholder communication, event support and HR processes that can support a long-term career in the creative and screen sectors. We are seeking a motivated and enthusiastic Trainee Admin Assistant (Skills & HR) to join our team. This is an excellent opportunity for someone at the beginning of their career to gain practical experience while developing valuable skills in administration, human resources and training coordination. In this role, you will provide administrative support across a range of HR and skills-related activities. You will assist with maintaining records, coordinating meetings and training events, preparing documentation, responding to enquiries and supporting the smooth delivery of day-to-day operations. We are looking for someone who: Equality, Diversity and Inclusion We are committed to creating an inclusive workplace where everyone feels welcomed, respected and valued. We encourage applications from all sections of the community and are committed to providing reasonable adjustments throughout the recruitment process. How to Apply To apply, please complete the online application form and answer the competency-based questions, providing examples that demonstrate your skills, experience and potential. Equal Opportunities: Northern Ireland Screen is an equal opportunities employer. We welcome applications from all individuals regardless of background and particularly encourage applications from those with lived experience in the interactive and screen sectors. We look forward to hearing from you.
Day Activity Facilitator
Remuneration The salary scale for the post is: (as at 01/06/2026) €36,291 €38,479 €39,291 €40,472 €41,499 €42,388 €43,667 €44,994 €46,371 €47,796 €49,273 €50,803 €52,406 New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies. Location of Post Corlann Limerick There will be a supplementary panel formed for all Day Activity Facilitator posts within Corlann Limerick from which current and future permanent and specified purpose vacancies of full time or part time duration may be filled. Details of the Service Corlann provide a variety of services and supports to over 6,500 people with an intellectual disability or autism, and their families, throughout Counties Clare, Cork, Galway, Kerry, Kilkenny, Limerick, Roscommon, Tipperary, Wexford and Waterford. The supports, which include residential, respite, day, host families, home based, and multidisciplinary, are provided by nearly 6,000 staff with a variety of professional backgrounds and experience, and who are motivated in their work by the Ethos, Vision and Values of Corlann. We work in partnership with local communities, state agencies and voluntary organisations to initiate and develop increasingly inclusive opportunities, for and with, the people who use Corlann services. Corlann in Ireland is a learning organisation whose responses are based on best practice, and in full recognition of the right of each person to self-determine their life goals and wishes. Reporting Relationship The post holder will report to the relevant Senior Instructor. Purpose of the Post The person appointed will be part of a team who will work intensively with individuals to discover what will constitute a good life for the individual and to establish what supports the individual will need to achieve their goals. In order to do this there is a requirement that the post holder will work in partnership with the individual’s family and other important people in the individual’s life. A high degree of flexibility is required as the timing and location of the supports provided will be dictated by the individual’s plan. You will work as a member of a team and will participate in the development and implementation of appropriate programmes suitable to the individual needs and abilities of people supported by the services. The prime consideration at all times must be for the welfare and wellbeing of the service user. This position requires a high degree of professionalism. You must have the ability to work with people who have a learning disability and must believe that that person has the right to live and participate in the community equally with other people. The position requires competence in conflict resolution and the ability to understand and empower people with sometimes quite divergent points of view. Confidentiality In the course of the employment the post holder may have access to, or hear information concerning the medical or personal affairs of individuals supported and/or staff, or other health service business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer, on no account must information concerning individuals supported, staff, or other health service business be divulged or discussed except in the performance of normal duty. In addition records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required. The post holder will be required to take an active part in ensuring that the day-to-day operations of the Service reflect the ethos and vision of the Corlann Limerick and that all co-workers are meeting the needs of the people who use services therein. The person appointed should have the ability to participate proactively as a member of a team and contribute positively to the ongoing development of effective teamwork. Principal Duties & Responsibilities Advocacy & Rights • Respect each individual supported as an equal citizen • Uphold and respect the human, legal and constitutional rights of individuals supported by the Services, recognising their individuality and equality, and empowering them to grow, thereby achieving the highest possible level of personal autonomy • Facilitate, encourage and develop the choice and decision making skills of the individuals supported • Facilitate, encourage and develop the self-advocacy skills of and opportunities for involvement in advocacy for the individuals supported Support to the individual • Inquire/ explore with the individual and their family a vision for a good, full, inclusive life, a vision with an appropriate sense of possibility and an appropriate scale of ambition. • Working collaboratively with the individual and their family develop a plan for the achievement of the vision. • Working collaboratively with the individual and their family support the individual in the implementation of this plan • In the context of this plan support the individual to develop their skills in the areas of Occupation and leisure activities Communication Independent living Social Integration and the use of community facilities Personal Care Personal Development • Seek out opportunities for the individual to participate in social, work or training activities of their choice which are in socially inclusive settings • Under the direction of the multidisciplinary team implement behaviour support plans that are put in place and adhered to • Foster, encourage and develop the self help and social skills of the individual so as to achieve the highest possible degree of personal autonomy • Identify risks inherent in the provision of support to the individual, assess and document appropriately Management and Leadership • In accordance with Health Act 2007 and HIQA Regulations and Standards, ensure the legislation requirements are adhered to by continuous monitoring, inspection and audit of the designated centres • Be responsible for the physical and emotional well-being of individuals supported • Be responsible for the safe use and care of equipment and report faulty equipment etc., at it arises • Be familiar with and ensure that policies, procedures and codes of practice of the Services are adhered to • Ensure that all records in relation to individuals supported are up to date, correctly filed and managed as per the service’s records management system • Utilise efficiently the transport services available to the service area and advise the appropriate staff on transport needs Money and Budgets • Ensure that petty cash used and any personal monies of individuals supported are properly accounted for • Ensure that goods and services received are prudently used for purposes intended, and that all such goods and services are properly accounted for. • Assist the Area Manager/ Senior Instructor in the preparation and monitoring of budgets Communication • Attend and participate fully in regular staff meetings where all aspects of the support service are discussed with a view to maintaining high standards, open communication among staff and good levels of staff morale. • Co-operate and develop effective working relationships with: Staff involved in the provision of both residential and day services or supports Community bodies Other agencies involved in the provision of services to the community • Operate effectively as a member of the multi-disciplinary team in promoting the best interests of the individuals supported • Develop and maintain good relationships with the families of individuals supported and encourage their involvement in the ongoing development of the person • Organise, attend and participate fully in meetings as required e.g. Person Centred Planning meetings, Service reviews, team meetings. • Develop and participate fully with the implementation of a team based performance management approach to achieving the goals of the Services’ strategic plan. Training and Development • Be informed of current developments in services for people with intellectual disabilities e.g. Person Centred Planning, Personal Outcome Measures, Human Rights and Citizenship, “New Directions- Review of day services and implementation Plan 2012-2016”, Supported Self Directed Living • Attend and contribute appropriately at lectures, courses and meetings as required and share information and knowledge gained with colleagues • Be responsible for identifying personal training and development needs and communicating them to the line manager • Attend mandatory training courses and achieve required standard Health and Safety • Be conscious of health and safety matters in the work place and in particular to comply with employees’ obligations as set out in the Safety, Health and Welfare at Work Act, 2005 and to ensure that the procedures set out in the Safety Statement are implemented at all times. • Be involved in carrying out regular safety audits and fire drills as required. • Be conversant with existing fire regulations and emergency procedures and participate in the implementation of same and to make individuals support aware, in so far as possible, of Fire Drill procedures in areas where they are being supported. • The person appointed will be expected to participate in the cleaning and maintenance of the support base and to involve the individuals supported in this task. • Report accidents/irregularities or other matters of concern to the Senior Instructor or in her/his absence to the Area Manager or such person as the Employing Authority may designate Flexibility Employees are expected to have a high level of flexibility and a willingness and ability to develop new approaches to their work. Duties and responsibilities of any post in the Services are likely to change with the ongoing needs and developments of the Services. Employees will therefore be required to carry out such other duties appropriate to their employment as may be assigned to him/her from time to time. You are required to establish and maintain relationships with the individuals who use our services that are based on respect and equality and that promote their independence. The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office. Eligibility Criteria Qualifications and/ or experience (a) Eligible applicants will be those who on the closing date for the competition: Have a third level qualification relevant to the provision of service to individuals with intellectual disabilities or at a minimum a QQI Level 5 Major Award in community development, health or education And Hold a Full Manual Driving License which qualifies you to drive manual transmission vehicles on Irish Roads And Have a working knowledge of HSE’s New Directions Standards for Day Services & the Person Centred planning process Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. Post specific requirements Essential: • 6 months relevant experience • Experience of completing effective reports • Experience of team approach to service provision • Experience of working with adults with varying degrees of intellectual disabilities • Manual Handling • Knowledge of needs of adults with intellectual disabilities • Understanding of Health & Safety • Knowledge of the Ethos of Corlann • Good understanding of socialisation and recreational needs of people who use the services. • Knowledge of working effectively within a multidisciplinary team • Knowledge of how to support people who use services to achieve personal outcomes • Knowledge of HIQA Regulations and responsibilities. • Knowledge of current trends in intellectual disabilities services e.g. Rights Based approach to Service Provision Desirable: • First Aid • ECDL or equivalent proficiency • Challenging Behaviour Course • Experience of working with individuals with Autism and Intellectual Disabilities • Experience of supporting people with behaviours that challenge • Experience of working as a “key worker” • Experience of working with people with high support needs • Personal Outcomes Measures • Team Based Performance Management • Knowledge of Corlann • Crisis Intervention Techniques • Advocacy Skills, competencies and/or knowledge Candidates must demonstrate: • Sufficient professional knowledge to carry out the duties and responsibilities of the role • An understanding of disability services within Ireland • Sufficient awareness of policy, legislative and professional requirements to ensure an appropriate standard of service delivery • The capacity to plan and manage resources in an effective and resourceful manner • The ability to manage self in a busy working environment including the ability to prioritise workloads • Ability to manage own caseload independently • Flexibility and openness to change • Effective team skills • The ability to resolve conflict and empower people with sometimes quite divergent points of view • A commitment to assuring high standards and strive for a user centred service • Initiative and innovation in identifying areas for service improvement • The ability to evaluate information and make effective decisions in a timely manner • Effective interpersonal and communication (verbal and written) skills • The ability to empathise with and treat others with dignity and respect • Demonstrate evidence of computer skills relevant to the role and a willingness to further develop IT skills where required • Commitment to continuing professional development • Demonstrate good communication skills especially with regard to presentation skills and delivering complex information in understandable terms Campaign Specific Selection Process Ranking / Shortlisting / Interview A ranking and or shortlisting exercise may be carried out on the basis of information supplied in your application form. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements. Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process.
Purchasing Officer
Location - Ballymun Head Office, St. Michael’s House Reporting Relationship Reports to: Lead Purchasing Officer / Finance Manager Summary The Purchasing Officer will support the delivery of purchasing operations within the IFMS framework, ensuring that all transactions are processed accurately, efficiently, and in compliance with financial controls. Principal Duties and Responsibilities Transaction Processing • Process purchase requisitions and generate compliant purchase orders. • Validate requests in line with approval frameworks and budgets. • Support goods receipting (GRN) processes. • Assist with invoice matching in line with three-way matching requirements. Query Resolution • Respond to queries from budget holders and suppliers. • Investigate and resolve discrepancies in purchasing or invoicing. Vendor and Catalogue Management • Maintain and update vendor records. • Support catalogue management and ensure accurate pricing and coding. Stakeholder Support • Provide frontline support to staff across approximately 170 locations using IFMS. • Assist in training and user adoption of purchasing processes. Compliance • Ensure all transactions comply with IFMS procedures and financial governance requirements. • Maintain accurate audit trails for all activities. Background: • Focused on process capacity gap (2 WTE). • Business Case for staff for IFMS Purchasing Hub - Temporary 6 months. • Supports central hub function without long-term cost. Fits the 2-year, non-recurring investment model. • Supports operations: o EMT budget holders and high transaction volume (PO + Queries). o Complex compliance requirements but not a full managerial layer. o Allows easy step-down after stabilisation and avoids creating permanent cost base. Key Requirements: Qualifications and/or Experience • A Third level degree in Finance or relevant field. • Experience using financial systems or ERP systems (e.g. IFMS, SAP, Business Central). • Experience in finance, purchasing, or accounts payable. • Previous administrative experience. Skills, Competencies and/or Knowledge • Strong attention to detail and accuracy. • Good organisational skills. • Ability to work in a high-volume processing environment. • Customer service orientation. • Good IT skills, including experience with systems and data entry. Other Requirements • Ability to work as part of a team. • Flexibility to support peak workload periods (e.g. go-live/hypercare phase). • Commitment to high standards of service delivery. • Undertake additional tasks as directed by management. Salary Scale: In line with HSE consolidated Grade IV: Point 1: €36,470 to Point 12: €56,018 LSI per annum based on working a 35-hour week.
Behaviour Therapist
Role: Behaviour Therapist Location: Kildare Services Tenure: 78 hrs a fortnight – Fixed Term Maternity Leave Cover The successful candidate will become a key member of an evolving psychological services team led by the Principal Psychology Manager. The post will involve close collaborative working with the Senior Psychologist. The post holder will provide psychological supports to a broad range of individuals with intellectual disabilities, Autism and mental health concerns. The office base is negotiable - Portarlington or Monasterevin. At the Muiriosa Foundation we have re-imagined the role of the Behaviour Therapist. We are guided by the person, we work collaboratively, and we focus on relationship and connection. We examine our own behaviour. We acknowledge that human distress is often a frustration response resulting from chronic stress. Behaviour therapists base interventions on a comprehensive assessment of each person’s strengths, needs and within the context of their environment. Although the post is for normal office hours, the successful candidate will be committed to a high degree of flexibility. The Muiriosa Foundation promotes a human rights-based approach. If you are interested in changing your lens and working towards paradigm change- this may be the post for you. What we offer Modern and supportive workplace. Thrive in a contemporary non-profit section 38 organisation committed to excellence, where you'll work alongside dedicated and caring professionals who value innovative approaches Expert supervision. Benefit from the mentorship of a senior psychologist who will support your professional development and clinical expertise guided by principles of neurodiversity affirmative practice. Join a psychology department that embraces a progressive neuroaffirmative perspective, empowering you to work with diverse individuals and unique challenges which require creative and supportive responses Public Sector Benefits. This is a fixed term contract within the public sector, offering competitive HSE pay scales equivalent to Social Care Leader II (pro rata) Professional Recognition. We can support a suitably qualified candidate to work towards chartered status as a Behavioural Psychologist with the Psychological Society of Ireland. Appropriate supervision is available. Exciting continuing professional development initiatives including: Informal Enquiries: For informal enquires please contact megan.foley@muiriosa.ie Closing Date for receipt of completed applications: Monday 7th September 2026 @ 7pm To apply and for further details please go to our web page at: https://www.muiriosa.ie/employment/
Global Training Administrator
OVERALL ROLE OBJECTIVE: The Global Training Administrator will be responsible for the day to day management of the Learning Management System (LMS) within Almac Pharma Services. JOB SPECIFIC RESPONSIBILITIES: Serve as the LMS Administrator, overseeing the management of all mandatory, regulatory, and compliance training within APS. Collaborate closely with the Global Quality Assurance function to ensure timely creation of documentation training requirements in the LMS, enabling business completion before effective dates. Support the creation, updating, assignment, and retirement of training curricula across all APS sites. Generate and distribute training compliance reports to relevant stakeholders across the APS business. Manage the closure of training recorded via Training Attendance Sheets and ensure proper storage and archiving of paper-based training documentation in line with internal procedures. Act as the primary point of contact for training-related queries within APS. Provide timely and effective support to Key Trainers and Training Forum Representatives in resolving LMS-related issues. Work collaboratively with other LMS Subject Matter Experts (SMEs) to ensure timely completion of training administration, escalate LMS issues to IS, and report training non-compliance to management. Produce and deliver training reports upon request to support business needs. Deliver LMS training to internal staff as required. Contribute to the Group LMS SME Forum by sharing lessons learned and reporting issues promptly. QUALITY SPECIFIC RESPONSIBILITIES: Almac Pharma Services’ Quality Mission: To operate within a quality excellence framework that is both efficient and effective and continually assures safe and efficacious product to the patient. The post holder will support the quality mission of the business by: Ensuring exceptional and reliable quality in all aspects of work and recognising that quality determines the extent of success. Engaging with the Pharmaceutical Quality System to ensure that quality records are completed accurately and proactively managed in line with committed timelines. Quality performance against set targets is a key goal and aligns with business objectives. Actively contributing to the Quality Vision outlined by the Senior Management Team of reducing the gap between “where we are today” versus “where we want to be today”. QUALIFICATIONS GCSEs (or equivalent) at Grade C or above (Must include Maths & English Language) EXPERIENCE Previous experience within a regulated environment KEY SKILLS Proven ability to work effectively on own initiative as well as effectively contributing to the team environment Effective communication skills (both written and verbal) Proficient in use of IT applications (Word, Excel, Outlook etc.) Excellent attention to detail Proven ability to plan and prioritise workload.
Talent Specialist Clerical IV
HOLIDAYS: 26 days per annum HEALTH: A candidate for and any person holding the office must be free from any health issues which would render him/her unsuitable to hold the office and be in a state of health as would indicate a reasonable prospect of ability to attend regular and efficient service. CHARACTER: A candidate for and any person holding the office must be of good character. HOURS OF WORK: 35 hours per week. There may be times when you will be required to work outside of the normal office hours. ETHICAL CODE: The post holder is requested to respect the special charism, ethos and tradition of Avista and to observe and comply with its general policies, procedures and regulations. CONFIDENTIALITY: The post holder will have access to various types of records/information in the course of work. Such records and information are strictly confidential and unless acting on the instruction of an authorised person, on no account must information concerning staff, Service Users or other service business be divulged or discussed except in the performance of normal duty. In addition, records may never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required. JOB PURPOSE: This pivotal role focuses on supporting all recruitment and hiring activities, ensuring smooth contract management, pre-employment checks, and seamless onboarding of new hires. Reporting to the Director of HR, you will collaborate closely with Talent Partners on talent development and talent management activities DUTIES AND RESPONSIBILITIES • Manage the full recruitment lifecycle, from job postings and sourcing to interviews, offers, and onboarding, to ensure a positive candidate experience. • Oversee to contract stage, pre-employment checks, and onboarding processes for new hire, ensuring compliance and efficiency • Set up HR personnel files for successful candidates: carry out recruitment checks, collect references • Garda Vetting and medicals, adhering to deadlines and ensuring HIQA compliance with schedule 2F • Ensure renewal of compliance documentation is in line with legislative compliance • Coordinate and support new hires during the onboarding process ensuring a smooth transition for each new hire. • Collaborate with Talent Partners on recruitment and selection initiatives • Serve as the primary point of contact for candidates, ensuring clear communication and a professional experience throughout the hiring process. • In conjunction with Talent Partner specialise and partner with hiring managers and teams to understand their talent needs and provide tailored solutions. • Support the design and delivery of recruitment campaigns and employer branding initiatives to attract top talent. • Maintain accurate records and reports on recruitment metrics to measure success and identify areas for improvement. • Ensuring all new hires are registered for the Corporate Induction Programme • Track new employees 6-week onboarding survey • Review onboarding survey results and tracking key onboarding metric • Ensure that all Recruitment related spreadsheets are kept up to date at all times • Support recruitment queries from applicants within public sector guidelines. • Process Garda vetting forms and attend any relevant training courses/seminars where required. • Prepare employee files for HIQA Audits and update Garda vetting's and Photo renewals. • Keep all recruitment related filing up to date and archive files in line with GDPR legislation. • Dispose of Recruitment files and applications in line with GDPR legislation. • Maintain a high standard of accuracy and layout in respect of correspondence typed. • Deal with HR telephone enquiries and correspondence in a sensitive and confidential manner, ensuring all messages are accurately recorded and directed to the appropriate recipient as soon as possible. • Support the HR Department on various projects where appropriate. • Have an excellent knowledge of Avista policies and procedures. • Be aware of emergency procedures and ensure health and safety policy of service is adhered to. • Maintain good working relationships with colleagues. • Ensure the highest standards of confidentiality are maintained at all times in relation to work issues. • Ensure each person with an intellectual disability is treated with the utmost respect and dignity at all times. • Participate in Service Annual Performance Review System and supervision meetings • Maintain a high standard of work performance, attendance, appearance and punctuality. • Assume responsibility for own professional development • Ensure a safe environment for post holder, colleagues and visitors Garda Vetting: Avista recognise its responsibilities under the National Vetting Bureau (Children and Vulnerable Persons) Act 2012-2016.This act applies to those employees who provide care for children and vulnerable adults. Avista appointed liaison person will apply for vetting disclosure for new and current employees. The post holder may be required to perform other duties as appropriate to the post, which may be assigned to him/her from time to time, and to contribute to the development of the post while in office. This job description will be subject to review in the light of changing circumstances. It is not intended to be exhaustive but should be regarded as providing guidelines within which individuals work LEVEL 1 CORE COMPETENCIES Quality Service • Adopts a person centered approach and supports service users with empathy, compassion and respect. • Demonstrates a commitment to achieving a high standard result. • Is flexible and adaptable to meet unanticipated demands. • Complies with organisational policies and procedures at all times. • Understands, demonstrates and respects the rights of all service users and families Planning & Organising • Demonstrates the ability to plan and deliver the duties of the role in an effective and resourceful manner within a model of person centered care. • Adopts a systematic approach to planning, organising and managing workload. • Able to multi task without losing focus. • Manages competing and changing priorities effectively. • Demonstrates a flexible and adaptable approach in a changing environment. • Deals with issues in a timely manner. • Demonstrates a high level of attention to detail Professionalism • Approaches all tasks in a confident manner. • Shows pride in one’s profession. • Demonstrates honesty and integrity: holds a strong code of ethics. • Maintains appropriate and professional boundaries. • Manages personal problems to minimise impact on work or professional relationships • Respects confidentiality and discretion in all work related matters. • Pays attention to dress code and professional appearance. • Shows an enthusiastic and committed attitude to ones work. • Understands scope of practice. • Understands the need to apply service and/or professional standards, policies and procedures • Demonstrates self-belief in own potential and ability. Continuous Learning & Development • Shows enthusiasm and motivation for work. • Willing to use opportunities to improve, learn and develop self. • Regularly participates in on the job learning. • Stays current in own field of expertise. • Is open to constructive feedback, acknowledges own limitations. • Understands role and boundaries of other disciplines. • Initiates and undertakes mandatory training. • Takes responsibility to ensure learning and understanding of new ideas and procedures. • Self evaluates own performance to continuously improve personal development. Organisational Knowledge • Understands the mission and core values of Avista. • Is aware of the multiple services provided by Avista • Familiar with professional bodies. • Is knowledgeable of regulations and where relevant applies practice in accordance with legislation to area of work. • Has the skill set to access computer systems and ability to learn new IT system’s • Knowledgeable of professional standards, policies and procedures relevant to discipline. • Understands how own scope of practice fits with the organisation. Innovation & Creativity • Demonstrates a can do attitude. • Generates new ideas. • Shows enthusiasm for trying new ways of doing things. • Voluntarily puts forward suggestions for improvements. • Promotes improvement ideas to colleagues. • Takes a creative approach to work by exploring a range of options whilst keeping an open mind. • Effectively applies existing practices or processes to new work situations to benefit the service and service users. • Takes appropriate action to address inefficiencies in work processes and establishes improved ways of getting the job done Leadership Potential • Successfully modifies behaviour to embrace change. • Energetic and Inspires others through own positive attitude. • Creates trust by being honest, reliable and consistent. • Can be directive without being dictatorial. • Blends a focus on results with a caring and sensitivity for individuals. • Demonstrates the ability to be flexible in relation to hours of work and roles and responsibilities. • Responds positively to new demands and requirements. Problem Solving & Decision Making • Makes timely, intuitive decisions to achieve successful outcome. • Identifies and uses appropriate sources of information when making decisions. • Supports views with sound logic reasoning. • Reasons systematically and logically through issues. • Demonstrates common sense when dealing with every day issues that arise. • Knows when to ask for help and guidance from supervisor and/or colleagues Team work • Contributes consistently and positively to team activities. • Projects a warm and appropriate professional demeanour at all times. • Is accepting of diverse values and beliefs. • Helps others: willing to take on different tasks/roles accordingly to the needs of the team. • Expresses views and professional opinion at team meetings. • Knows when and where to consult with other members of the team. • Is responsive to the needs of other team members: shows empathy. • Balances listening to others ideas with sharing own thoughts. • Considers how ones behaviour may impact others. • Has the knowledge and confidence to identify and personally manage own workplace disagreements locally at an early stage and knows when to seek support of management. Communication & Interpersonal Skills • Communicates openly and honestly. • Shows empathy when handling delicate or sensitive issues. • Shows patience when dealing with others. • Considers how ones behaviour may impact others. • Clearly and confidently articulates ideas and opinions and their underlying rationale. • Draws on a variety of communication methods to fit/situation circumstances. • Open listening: asking clarifying questions and makes eye contact. • Demonstrates positive body language. • Knows when to speak, what to talk about, with whom, when, and where. • Communicates effectively in English language, written and spoken, as appropriate to job requirements. • Numerate and Literate.
